December 13-16

• Industry Prospectus is distributed to all Red Tie Society Visionary, Benefactor level 

• Industry Prospectus is distributed to BDC 2022 Platinum Sponsors

January 16, 2023

• Industry Prospectus is distributed to all companies
• Exhibit Manual distributed to all companies
• Group Registration & Hotel information becomes available

February 10, 2023

• Ancillary Space becomes available
• Sponsorship’s first right of refusal deadline
• Full sponsorship payment to secure sponsorship rights

March 3, 2023

• Exhibit Booth confirmation
• Priority Points allocation

March 20, 2023

• Hotel Block Reservation Deadline

March 24, 2023

• 1st Cancellation Deadline

April 14, 2023

• Ancillary space submission deadline
• Preliminary written proposal deadline for industry-sponsored educational symposium or networking/social event including session topic and title 

May 12, 2023

• Ancillary space confirmation

May 26, 2023

• High-res digital files of company logos (in EPS or JPG format) due to NHF. These will be used for sponsored promotional items, such as conference bags, badge holders, track pads, T-shirts, Wi-Fi access and mobile app banner, water bottles, Conference Program Booklet, etc.
• Exclusive or Non-Exclusive Email Blast: Final creative document due for approval by NHF’s VP of Conference and Travel Services. All landing pages linked from the email must be complete and live for approval.
• Deadline for Exhibitor Description Form with company contact information and 50-word description 
• Final written proposal deadline for industry-sponsored educational symposium or networking/social event including topic, goals, objectives, title, description, and speakers
• PDF version of all marketing materials to be distributed before or during BDC 2023
• Final files and materials for pre-conference mailer due to NHF
• Ad from exclusive sponsor of Conference Program
• Signs and promotional materials for exhibitor-sponsored entertainment and/or ancillary functions due to NHF
• Contests/prize draws pre-registration deadline
• Final draft of exhibitor/company materials for pre-conference mailer due to NHF
• Text and artwork for all sponsorship options due – Marketing, Educational & Wellness, Networking
• Text and artwork for all sponsorship options due – Advertisement at Conference venue

• Deadline to submit Direct Bill application (if applicable)
• Deadline to avail of the Group Housing Management option

June 16, 2023

• 2nd Cancellation Deadline 

• Deadline for sub-blocks' one-time 5% reduction (10% for Anniversary and Platinum sponsors) 

• Deadline to submit final sub-block

• Final draft of booth design due to NHF (bdcexhibits@qualitymeetingsinc.com)
• App Alert message submission due

July 7, 2023

• Group Complimentary Registration deadline
• Notification of Intent to Distribute premiums, novelty items, raffles, contests, or food products due to NHF (bdcexhibits@qualitymeetingsinc.com)
• Exhibitors who wish to conduct surveys and questionnaires at their booth, must submit the content for approval to NHF (bdcexhibits@qualitymeetingsinc.com)

• Group Accommodations' Rooming List Cut-Off

• Exhibitor’s Letter of Notification regarding use of independent contractor(s) for set-up/dismantling including insurance certificates due to The Expo Group (Dan Crawford, dcrawford@theexpogroup.com) and NHF (bdcexhibits@qualitymeetingsinc.com)
• Furnishings Advance Order Form due to The Expo Group (custom carpet, booth rental units, furniture, and graphics) 
• The Expo Group Advance Order Reduced Fees Deadline

• Advanced Shipping starting date for crated, boxed, and skidded materials 

August 8, 2023

• Advanced Shipping, Discounted Rate and Warehouse Storage Deadline

August 15, 2023

• Group Pre-Registration by appointment only (3:00 pm to 7:00 pm)
• Exhibitor Booth set-up begins (by appointment with The Expo Group for exhibit booths and islands larger than 20’ x 20’) 
• Direct-To-Show Site Shipments start date (ending August 17) -   Shipments cannot arrive at the show site before August 15th

August 16, 2023

• Group Pre-Registration by appointment only (8:00 am to 1:00 pm) 
• Exhibitor Booth set-up begins (8:00 am to 5:00 pm)
• Registration begins (5:30 pm -7:30 pm)

August 17, 2023

• Direct-To-Show Site Shipments end date 
• Platinum Preview Lounge set-up (11:00 am to 12:30 pm, Platinum sponsors only)
• Exhibitor booth set-up begins (8:00 am to 4:00 pm)
• Exhibitor Briefing at (11 am in the Exhibit Hall)
• Platinum Preview Lounge (1:00 pm to 4:00 pm, Platinum sponsors only)
• Exhibit installation must be finished by 4:00 pm
• Empty crates must be tagged and removed by 1:30 pm

August 19, 2023

• Official Closing of Exhibit Hall 
• Exhibit Booth Dismantling (1:30 pm to 10:00 pm) 

August 20, 2023

• Exhibit Booth Dismantling (8:30 am to 1:30 pm)