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SPEAKER INFORMATION

We are delighted to welcome you as a speaker at the CPS Annual Conference 2023, and hope you enjoy and benefit from your participation. Working closely with you is a high priority for us. If you have any questions or need assistance, please contact us at meetings@cps.ca. 

Conference Details

The conference will take place May 25-27, 2023, at:
Halifax Convention Centre
1650 Argyle Street, Halifax, NS

Speaker Resources

CPS prepares a comprehensive Speaker Guide for all speakers to reference as they prepare for their participation. This guide covers information on presentation format, slide decks, audio-visual details, handouts, and social media interaction. You can download this guid and other related resources below.

Speaker Deadlines

Your compliance with the deadlines below is essential and appreciated. As a conference speaker, you agree to present in May and to submit personal information by specific deadlines, as follows:

 

Action Due Date Details Applicable Speaker
Speaker Agreement and Full Disclosure form One week after confirming availability Complete the online Speaker Agreement and Disclosure form (link sent by email). All Speakers
Headshot and Biography December 19, 2022 This information can be added to your profile under your registration profile. All Speakers
Hotel and Travel Arrangements March 6, 2023 Travel booking must be made through the CPS official travel agent. An email will be sent to applicable speakers. General Sessions, Co-developed Sessions and Subspecialty Sections only
Registration March 14, 2023 You will be provided a password by CPS staff to update your registration and profile. All speakers
Handouts May 19, 2023 Upload handouts to your registration profile page. Handouts will only be made available to delegates through the conference app. All speakers
Presentations May 22, 2023 Speakers must upload their presentation through their registration profile page prior to the start of the conference. All speakers
Expense form June 30, 2023 Expense forms will be emailed following the conference to applicable speakers. General Sessions, Co-developed Sessions and Subspecialty Sections only

 

Speaker Registration and Expenses

All conference speakers receive a complimentary registration to the conference. Speakers are registered by CPS and will be provided with a password by CPS staff to update their registration and profile.

 

The CPS Annual Conference employs the following policy on speaker expense approval and reimbursement to maximize the financial wellbeing of the CPS Annual Conference, in the best interests of the CPS.

 

Proposal Speakers:
A proposal speaker is defined as a presenter whose general proposal was submitted to and accepted by the Annual Conference Committee. A proposal speaker receives complimentary conference registration, but must pay for additional costs outside of usual registration fees such as social events or workshops, as well as their own travel and accommodations.
 
Invited General Session, Co-developed and Section Speakers:
An invited speaker is a speaker who has not submitted through the general proposal process. Invited speakers approved by the Annual Conference Committee will receive complimentary conference registration and will be reimbursed for related travel and accommodation expenses, as outlined in the Speaker Guide.
 

Speaker Ready Room

A Speaker Ready Room for the 2023 conference will be located on the Ballroom Level in Room 506, for the use of speakers onsite during the conference. A number of computers will be available for you to review your presentation. Computers are equipped with Microsoft PowerPoint presentation software. There are no printers or copy machines available. Speaker support services are available to assist with any technical needs you may have.

 

All presentations must be upload to the Speakers Portal by Monday, May 22, 2023. After this date, Speakers may bring their presentation on-site to the Speaker Ready Room where their presentation will be loaded into the central system. Aim to upload your presentation 6 to 12 hours before your session’s start-time, according to the schedule indicated below. This allows ample time to solve compatibility issues, rehearse and finalize your presentation before submitting it to the attendant.

 

Speaker Ready Room hours:
Wednesday, May 24 – 1200-1900
Thursday, May 25 to Saturday, May 27 – 0700-1700