TERMS & CONDITIONS
Kentucky Farm Bureau will be collecting the full amount of the 2019 Young Farmer Summer Outing costs from attendees at the time of registration. This will include registration fees, ALL nights of hotel sleeping room costs (minus onsite incidental costs), and extra event costs. Modifications to your 2019 Young Farmer Summer Outing registration requests can be made via the online system until Monday, July 8, 2019, at 11:59 PM EDT. Should you cancel your 2019 Young Farmer Summer Outing arrangements or circumstances arise that prevent you from attending, there are no refunds after Monday, July 8, 2019, at 11:59 PM EDT.
Payment Information: All payments are due upon receipt. Check payments must be received in the State Office by the 7th business day from the date the reservation request is submitted online. If the State Office has not received payment by the 7th business day from the date the reservation request is submitted online, the reservation request will be cancelled within our system. Please note that along with the reservation request cancellation, all arrangements reserved by the original reservation request will be removed and the attendee or county contact must contact the State Office to reactivate the reservation request. No spots will be held based on the original reservation request. If the registration deadline has passed, you must contact the State Office to see about making a reservation request for the event. No registrations or arrangements for an event are guaranteed after the registration deadline.
Attendee Responsibility: By attending the 2019 Young Farmer Summer Outing, the attendee is required to follow all regulations and policies of the hotels, transportation providers, and venues utilized during the event. The attendee is responsible for any damages, costs, or fees associated with not adhering to the policies set forth by any vendor used during the event.
Customary Behavior: Your Name Badge serves as your ticket to the 2019 Young Farmer Summer Outing and is a revocable license. The ticket bearer agrees to abide by all rules, policies and regulations established by Kentucky Farm Bureau. Kentucky Farm Bureau may revoke this license without refund and eject or refuse entry to the bearer for violation of its rules, illegal activity, misconduct or failure to comply with any and all security measures. By use of this ticket, the bearer waives any claims that the bearer might have against Kentucky Farm Bureau.
Rooming Special Requests: Kentucky Farm Bureau Federation cannot guarantee all room requests as they are requested by registrants. We will turn in all room type and special needs requests to the Courtyard Marriott Somerset or Hampton Inn Somerset, but fulfillment is based on the hotel’s discretion and availability. Please be aware that if you do not arrive for the first night of your hotel reservation, you will be considered a “no-show” by the hotel, and the remainder of your reservation will be cancelled. Availability cannot be guaranteed after that point, and no refunds will be given.
Rooming Notice: If your occupancy level increases above your original reservation, you will be subject to additional hotel charges post event. Fulfillment is subject to hotel availability and terms of occupancy set forth by the Courtyard Marriott Somerset or Hampton Inn Somerset. Any additional requests that incur additional charges by the hotel will be charged back to attendees post event. Please be aware that all requests for sleeping rooms are made on a first-come, first-served basis, and if a change needs to be made to your request, we will notify you immediately. In an overflow situation, Kentucky Farm Bureau reserves the right to place you in another hotel with similar accommodations, although the room rate cannot be guaranteed at a different hotel property.
Event Activity Participation Disclaimer: Please be aware that by choosing to participate in an optional activity or tour as a part of the 2019 Young Farmer Summer Outing, the attendee waives the right to seek damages from Kentucky Farm Bureau, the provider of the optional activity or tour, and/or the land owner where the optional activity or tour takes place. The attendee is participating in the optional activity or tour voluntarily and understands that they are assuming all risk(s) involved with the optional activity or tour.
Travel Disclaimer: Tax rates, parking costs, and fuel surcharges are subject to change, and Kentucky Farm Bureau cannot guarantee those rates at the time of travel. The participant waives any claim against Kentucky Farm Bureau for any damages to or loss of property or injury to or death of person that is due to any act of negligence of any hotel or other person rendering any services or accommodations during the trip. Kentucky Farm Bureau shall not be responsible for any delays, substitutions of equipment or any act or omission whatsoever by the carrier.
Media Notice: By attending the Kentucky Farm Bureau 2019 Young Farmer Summer Outing, the attendee grants permission to be photographed or videoed by Kentucky Farm Bureau or its official photographers/videographers during the event. The resulting photographs or videos may be used by Kentucky Farm Bureau for promotion of our events. By attending this event, the attendee consents to such use without remuneration or the opportunity to inspect the use of any photograph or video. In addition, many Kentucky Farm Bureau events are newsworthy and therefore covered by outside news organizations. By attending this event, you agree that outside news organizations may utilize photos, audio and video of you as a part of their coverage.
Cancellation: If the 2019 Young Farmer Summer Outing is officially cancelled, a refund is possible minus any penalties or non-refundable expenses that apply.
Travel Delays/Disruptions: Kentucky Farm Bureau is not liable for any delay or disruption of travel that leads to additional expenses for the attendee. Any additional expenses incurred are the responsibility of the attendee.
