Exhibiting Specifics

Exhibit Dates & Hours

*All times are subject to change.

Booth Information
The booth space includes a six-foot skirted table and two chairs. To maintain uniformity and to prevent obstruction of view of adjoining booths, no solid or draped walls can be higher than eight (8) feet in the back and four (4) feet on the sides.

Sponsors are responsible for the cost of audiovisual, electrical, internet, and shipping and handling costs pertaining to their exhibit space. Once registration is complete, an order form will be provided to you so that this can be ordered to your needs. All services or material supplied by any contractors ordered by
exhibitors/sponsors will be billed directly by the contractor to the exhibitor/sponsor. Therefore, the meeting does not assume any liability or responsibility for any act performed or omitted by such official contractors.

Assignment of Space
All booths will be assigned on a first come, first served basis in the order of sponsorship level from highest to lowest.

Registration
All company representatives must be registered with their own individual email addresses to attend the meeting. No representative will be admitted to the exhibit area without an exhibitor’s badge. Registered representatives may attend all scientific sessions and social events; however, no business may be done within session rooms.

Payment
Sponsor agrees in consideration of the sponsorship benefits outlined in the Sponsorship Prospectus to pay in full the selected sponsorship level amount(s) by the required due date. The HSF and CHSF and Sponsor acknowledge that the Sponsor’s role in the SHSA is limited to making a financial contribution and receiving sponsorship benefits, and that the Sponsor is not otherwise involved in the SHSA. The Sponsor is neither a decision-maker nor an advisor to the SHSA.

All payments must be paid in USD. For wire transfer information, please contact Cyndi Powers at cpowers@pamedsoc.org. Full payment is due within 30 days of sponsorship registration, a 2.5% fee will be applied to payments after 30 days and sponsorship will be cancelled for no payment after 60 days or by
September 5, 2023, whichever may come first. Full payment is due for sponsorship registrations received after September 5, 2023. 

Checks should be made payable to HS Foundation and mailed to:

HS Foundation
c/o Cyndi Powers
400 Winding Creek Blvd
Mechanicsburg, PA 17050

HSF Tax-ID: 92-0598936

Questions? Contact Cyndi Powers, CMP at 717-909-2694.