Terms & Conditions

The following rules and regulations are designed to give structure to the relationship between the Hidradenitis Suppurativa Foundation (HSF), the Canadian Hidradenitis Suppurativa Foundation (CHSF), and sponsoring companies in preparation for and during the Symposium on Hidradenitis Suppurativa Advances (SHSA). Neither the rights nor obligations under this Agreement shall be assigned or otherwise disposed of without the prior written consent of the non-assigning party. Any attempted assignment of this Agreement shall be null and void and shall constitute a breach of the Agreement, resulting in cancellation at the discretion of the HSF and/or CHSF. The HSF and CHSF are the sole authority for resolving questions or issues arising from the interpretation of the following rules and regulations. The authorized sponsor signing the Agreement is responsible to ensure the company representatives who will be involved in any activity relating to the SHSA will be aware of and comply with these regulations.

Eligibility
Sponsors will be limited to those companies or other entities offering materials, products, or services of specific interest to registrants, as determined by HSF and CHSF in their sole discretion. HSF and CHSF reserves the right to determine the eligibility of any assets for display at the SHSA.

Cancellation/Refund Policy
Notification of cancellation must be done in writing to cpowers@pamedsoc.org. The benefits provided to meeting sponsors start immediately upon payment or receipt of purchase order. No refunds will be given for any cancellations of a sponsor/exhibit within 30 days of the conference.

In the event of cancellation by the Sponsor (other than because of any restrictions enforced by COVID-19 government regulations), the following cancellation fees will apply:

Cancellation Date Cancellation Fee
More than 90 days (July 15, 2023) 25% of total fee
60 – 90 days (July 16, 2023 – August 13, 2023) 50% of total fee
30 – 60 days (August 14, 2023 – September 13, 2023) 75% of total fee
After September 13, 2023 100% of total

Standards for Integrity and Independence in Accredited Continuing Education
As a vendor, you will need to understand and agree to follow the policies of the ACCME's Standards for Integrity and Independence in Accredited Continuing Education and the guidelines of the American Medical Association set for physicians in support of the 2023 Symposium of Hidradenitis Suppurativa Advances. By accepting the purchase of exhibit space, the HSF and CHSF are in no way endorsing products or services offered by this company.

Acknowledgement
All companies providing support to the 2023 Symposium of Hidradenitis Suppurativa Advances, through educational grants or exhibits, will be acknowledged during the meeting and on associated literature distributed throughout the meeting.

Badges
All representatives of sponsors/exhibitors must register and wear the official badge for admission to and while in the exhibit meeting space. Company badges will not be accepted in lieu of the official badge. Individuals who do not have badges will not be permitted into the exhibit area. Badges must be removed when entering any room offering CME credits.

Booths Activities/Demonstrations/Presentations
Sponsors/ Exhibitors are permitted to demonstrate the company's equipment and to make informational presentations regarding the product line or service in the booth space. However, other attention getting devices in the form of entertainment, or demonstrations of non-product items or services must be approved in writing by the Meeting Manager. Only such activities which, in the discretion of the Meeting Manager, are in keeping with the professional deportment of the technical exhibits program will be permitted. All demonstrations shall be confined to the space allocated to each exhibitor. The use of other than closed-sound systems will be permitted only with the prior approval of the Meeting Manager. Any exhibit may be closed if deemed by the Meeting Manager to have an excessive noise level.

Non-SHSA events
Sponsors/Exhibitors or their affiliates may not host educational events or meetings involving registrants of the SHSA during the conference without prior permission from the HSF and/or CHSF. Requests for sponsoring educational events or meetings should be made directly to the HSF and/or CHSF. Approved events cannot conflict with any official SHSA activities and must have no formal marketing, production demonstrations or scientific presentations. ;No exceptions to this rule will be allowed.

Shipping Information
Shipping information will be provided within 60-days of the meeting date. Sponsors/Exhibitors are responsible for all fees associated within shipping materials.

Insurance
It is the responsibility of each sponsor/exhibitor to maintain insurance against injury to person or damages or losses of property in such amounts as the exhibitors deems adequate. Insurance protection will not be provided either by HSF, CHSF, or the Hotel.

Security
The exhibit area will be in public space of the Hotel. The host organizations may provide security when the meeting is not in session. It is encouraged and recommend that nothing of significant value is left in the exhibit space during off hours.

Liability and Indemnification
The sponsor/exhibitor will be fully responsible for any claims, liabilities, losses, damages, or expenses relating to or arising out of any property of exhibitor or any other property where such injury, loss or damage is incident to, arises out of, or is in any way connected with exhibitor's participation in SHSA. The exhibitor shall protect, indemnify, hold harmless and defend HSF, its officers, directors, agents and employees, the CHSF, its officers, directors, agents and employees, and the Hotel and its agents and employees from and against any and all such claims, liabilities, losses, damages and expenses; provided that the foregoing shall not apply to injury, loss or damaged by or resulting from the negligence or willful misconduct of HSF, its officers, directors, agents and employees, the CHSF, its officers, directors, agents and employees, and the Hotel and its agents and employees.

In case any part of the exhibition hall is destroyed or damaged so as to prevent SHSA from permitting an exhibitor to occupy assigned space during any part of the whole of the exhibition period, or in case occupation of assigned space during an part or the whole of the exposition period is prevented by strikes, Acts of God, national emergency or other cause beyond the control of SHSA, then the exhibitor will be charged for space only for the period the space was or could have been occupied by exhibitor; and the exhibitor hereby waives any claim against HSF, its officers, directors, agents and employees and the CHSF, its officers, directors, agents and employees for losses or damages which may arise in consequence of such inability to occupy assigned space.

Force Majeure
In case of Force Majeure, the HSF and CHSF reserves the right to modify dates, time schedules, event plans and programs. In case of forced cancellation of the event, money paid by Sponsors will be reimbursed, subsequent to proportional deduction of expenses incurred.

Interpretation and Application of Rules and Regulations
All matters in question not specifically covered by these rules and regulations are subject to the decision of the HSF and the CHSF through the Boards. Sponsors/Exhibitors agree to comply with all subsequent reasonable rules adopted by SHSA. The HSF and the CHSF may grant permission to exhibit, subject to such special conditions or limitations, as it deems necessary to assure that an exhibit satisfies the basic criteria for technical exhibits.

Promotion and Advertising
Sponsors are not to self-promote their participation in the SHSA without prior permission from the HSF and/or CHSF. Requests for advertising within the SHSA venue property should be made directly to HSF and/or CHSF.

Contests and Drawings
Prize contests, awards, drawings, raffles, or lotteries of any kind are not permitted during the SHSA.

Media Related Activities
Sponsored media events may not be held during the SHSA.

Copyright
The SHSA is wholly owned by HSF and CHSF and is not a public event. Unauthorized use of program images, program content, the name of an Association speaker and/or program title, or the name of the Association without the written consent of HSF and/or CHSF is prohibited.

Representations and Warranties
The Sponsor represents and warrants that it has the right, power, and authority to enter into this Agreement and to grant the rights and licenses conveyed in this Agreement and is not subject to any Agreements, claims or arrangements which conflict or adversely affect the rights granted in this Agreement.

License
The Sponsor acknowledges and agrees that it has no proprietary right or authority or interest in the SHSA and any branding material except as otherwise provided herein and no provision of this Agreement shall be construed or interpreted as an assignment or grant to the Sponsor of
any right, title, or interest in or to the SHSA or the branding manual.

 

Questions? Contact Cyndi Powers, CMP at 717-909-2694.