Review opportunities, meet with your team, and sign up to maximize exposure
July 31
Last day for Exhibitor early bird pricing
September 9
Last day to submit mobile app banner ad
September 15
Last day to submit final payments or possible cancellation
September 23
Please submit names for representative badges
October 1
Last day to reserve hotel room at special meeting rate
October 14-17
Promotional item shipments should arrive at hotel between these dates
October 18
Booths must be set up by 6:00 pm, local time
October 20
Booths must be dismantled by 8:00 pm, local time
Payment Information
Sponsor/Exhibitor agrees in consideration of the sponsorship benefits and exhibit fees outlined in the Sponsorship & Exhibitor Prospectus to pay in full the selected sponsorship level amount(s) and or exhibitor fees by the required due date. The ACVR and Sponsor/Exhibitor acknowledge that the Sponsor/Exhibitor’s role in the annual meeting is limited to making a financial contribution and receiving sponsorship and or exhibitor benefits, and that the Sponsor/Exhibitor is not otherwise involved in the ACVR. The Sponsor/Exhibitor is neither a decision-maker nor an advisor to the ACVR.
Credit Card Payments
ACVR accepts credit cards for sponsorship and exhibitor payments. Online credit card payments cannot exceed $5,000.00. If your balance exceeds $5,000.00, you will be able to pay up to $5,000.00 online by credit card and the balance will be invoiced.
Payment Schedule
Full payment is due within 30 days of sponsorship or exhibit registration. A 2.5% fee will be applied to payments after 30 days and sponsorship may be cancelled for non-payment after 60 days or after September 15, 2022, whichever comes first. Registrations received after September 15 must be accompanied with full payment to be considered.
Checks should be made payable to American College of Veterinarian Radiology (ACVR) and mailed to: ACVR Annual Conference
400 Winding Creek Blvd
Mechanicsburg, PA 17050
