Group Registrations
If you are registering a group of 10 or more people for the conference you can complete a group registration form separately. Please contact the Conference Secretariat for more information on +61 2 8204 0770.
ASHM Members
Early bird registration for 2014 Sexual Health Conference closes on 8 August so get in quickly! Combined with your ASHM Member discount, you can make great savings. Now is a great time to register before the end of the financial year to secure your spot with discounted early bird rates. Set in Sydney, with a diverse program, this year's conferences is not to be missed. Register now, and use the ASHM Member password MEMREG2014 for the discounted member rate.
Payment
Payment or proof of payment must be made in order to receive registration confirmation. We encourage payment to be made at the time of registration to confirm your registration and attendance at any social events. The online form will allow payment by credit card (Visa or Mastercard only) or indication that payment will be by cheque or EFT/ bank transfer. Please note your registration is not guaranteed until payment is received.
Payment Options
All payment options are outlined on the registration site and are included in the confirmation email and on the tax invoice. Secure online credit card facilities provided by eWay.
International Credit Cards
If you are an international delegate and use a credit card for payment, we have the right to ask for a scanned copy of your credit card for proof of authenticity. If a card is not provided or the scan is not considered sufficient, the transaction will be reversed and another form of payment will be offered to you.
Confirmation
Confirmation of registration, hotel bookings and payment will be sent to you via email automatically upon completion of your registration.
Registration Cancellations
Registration and/or accommodation cancellations and amendments must be notified in writing to the Conference Secretariat. If an amendment such as refunding a registration is required due to the purchase of multiple items in error, a full refund will apply but will incur a $55 administration fee. Cancellations received before 5 September 2014 will be eligible for a refund of 80% of the registration fee. No refunds will be paid after 5 September 2014.
Substitutions
As an alternative to cancellation, your registration may be transferred to another person without incurring any penalty. The Conference Secretariat must be advised of the transfer in writing. Please email the name, position, phone and email address of the new delegate to info@shconference.com.au
There will be no refunds for any items purchased by the original delegate.
Accommodation Cancellations
A fee may be charged to your credit card by the hotel, in with their cancellation conditions, if you cancel accommodation after Friday 19 September 2014.
Liability/Insurance
Registration fees do not include insurance of any kind. It is strongly recommended that all delegates take out their own travel insurance and medical insurance prior to the conference. The policy should include loss of fees through cancellation of your participation in the Conference itself, loss of airfares for any reason, medical expenses and repatriation should travel arrangements have to be altered. In the event of industrial disruptions or natural disasters the Australasian Society for HIV Medicine cannot accept responsibility for any financial or other losses incurred by delegates. Nor can the Secretariat take responsibility for injury or damage to property or persons occurring during the Conference or associated activities. Insurance is the responsibility of the individual delegate.
