Annual Meetings 2017 hosted by AAR & SBL
 

Additional Meetings Information

Additional Meetings is the name given to events scheduled separately from the AAR and SBL programs. Examples of Additional Meetings include receptions, editorial board and business meetings, and breakfast and lunch gatherings. Please note that with the exception of AAR RSOs and SBL Affiliates, AAR and SBL do not permit any Additional Meetings sessions of a programmatic nature (i.e., scholarly panel or paper presentations) to occur during regular session times (Saturday through Monday, 9:00 am-11:30 am and 1:00 pm-6:30 pm) without special permission. This policy is to prevent any thematic conflicts between AAR and SBL sessions and Additional Meetings.

Meeting Fees are based on the schedule below, and are non-refundable. We have seven locations that we are utilizing for space this year in Boston: Hynes Convention Center, Fairmont Copley Plaza, Hilton Back Bay, Marriott Copley Place, Park Plaza Hotel, Sheraton, and Westin Copley Place. Events will be scheduled in the location that we feel best suits your needs based on what we have available. You will be notified via email per the dates below when your event has been assigned, and will receive the name of the venue, room name, audiovisual contact, and catering contact and menu so that you may make your arrangements directly with the appropriate people.

You will need the following information when completing Additional Meeting Registration:

  • Sponsoring Organization
  • Event title and type
  • Date and time, first and second choices
    • In the following format: 8:00 AM or 12:00 PM
  • Estimated attendance
  • Room arrangement
    • Banquet: round tables with 8 to 10 chairs each
    • Conference: table with chairs surrounding the entire table (no more than 20 attendees)
    • Reception: assorted tall and short cocktail tables for reception events
    • Theater: rows of chairs with center aisle facing front for presentation
  • Method of payment for fees per half hour time slot

Meeting Fees

  • Meeting fees are $40 per half hour time slot if received by September 8.
  • Meeting fees are $60 per half hour time slot for contracts received September 9 – October 20.
  • We will not accept contracts after October 20.
  • Room change requests after June 30 will incur a $20–$40 per half hour fee.

Events will be scheduled based on the following dates and deadlines. Events will not be scheduled between these dates.

Registrations submitted:

By May 26:

  • Event listed in the Program Book, which is mailed to registrants in October
  • Confirmation of room assignment by July 10

By June 30:

  • Event listed in the Program Book, which is mailed to registrants in October
  • Confirmation of room assignment by July 31

By September 8:

  • Event listed in the At-A-Glance, which is distributed onsite
  • Confirmation of room assignment by October 2

By October 20:

  • Event will not be listed in printed publications
  • Confirmation of room assignment by November 13

After October 20:

  • Event will not be listed in printed publications
  • Confirmation of room assignment will be handled on an individual basis

Additional Meeting Reservation

If you would like to make an additional meeting request, please email additionalmeetings@annual-meetings.org

If you are hosting an event offsite and would like it listed in the Program Book, e-mail additionalmeetings@annual-meetings.org for further instructions. The cost is $85.

Additional Meetings text examples are here.

If you have any questions, please e-mail additionalmeetings@annual-meetings.org or call 1-404-727-7972.

Additional Meetings Call for Papers are here. To submit an additional meeting Call, contact additionalmeetings@annual-meetings.org with a description, contact information, and deadline. The cost is $30.