National Conference 2020

EXHIBITOR RESOURCES & LOGISTIC INFO

schedule and logistic information

 

ATTENDEE LIST

ACMA will send pre and post event attendee lists via email, hard copies will not be provided. As an exhibiting company, you receive the following attendee lists:

  • Pre-Event Attendee List (30 days prior to event): distributed via email on 4/1/22 to platinum and gold booths
  • Pre-Event Attendee List (1 week prior to event): distributed via email on 4/24/22 to platinum, gold and bronze booths
  • Post-Event Attendee List (within 2 weeks after event): platinum, gold and bronze booths

If you did not receive the pre-conference attendee list, please contact the ACMA Exhibit Sales Team via phone at 501-242-4654.

PLEASE NOTE the attendee list IS not comprehensive as it does not include attendees who asked that we not publish their information, attendees who provided their home contact information on the registration form and attendees who provided incomplete addresses on their registration form.
Demographic data included in the directory is name, title, department, organization, mailing address, and phone. Per ACMA policy, email addresses are not provided. If you wish to collect email addresses for those people who visit your booth, you can do so through lead retrieval. For additional information about purchasing lead retrieval, scroll to the "Lead Retrieval" section below.

 

BOOTH ASSIGNMENTS & FLOOR PLAN

If you have questions and/or are interested in increasing your booth size, please contact your assigned exhibit sales rep via phone at 501-242-4654.

 

CONFERENCE MOBILE APP

Onsite booth staff will receive an email from ACMA prior to the conference with instructions and login credentials for the app.

 

CONTINUING EDUCATION FOR BOOTH REPS

As an added (and complimentary) benefit to our exhibitors, ACMA provides continuing education to booth reps. Reps who want a CE Certificate must provide a valid email address and ensure that “Needs CEs" is noted in the badge section of your company’s booth registration record. We encourage you to stop by the ACMA registration table during the event to verify with our onsite staff that we have the information required for you to receive CEs.

Accessing CE Certificate: If you want CEs for the conference, and we have the required information noted above, you will receive an email after the conference with a link to the online evaluation. Once you have completed evaluation process, you will be able to immediately print a CE Certificate.

 

DOOR PRIZES

We encourage you to bring items to give away as door-prizes as that provides additional incentive for participants to visit your booth during the conference. 

 

ELECTRICAL

Encore is the electrical provider. The order form will be included in the Shepherd Exhibitor Kit.

 

EXHIBITION SCHEDULE, POLICIES & GUIDELINES

By completing the online booth registration, you are acknowledging that you accept and agree to abide by ACMA's Exhibition Policies and Display Guidelines.

 

EXHIBITOR KIT

Shepard is the official service contractor for the ACMA 2022 National Conference.

 

HOTEL RESERVATIONS

Gaylord Texan Resort & Convention Center
1501 Gaylord Trail
Grapevine, Texas 76051

ACMA's discounted group rate for a standard room is $259 for single/double occupancy plus a resort fee of $20/night. Each additional person is an additional $20. Discounted group rates are available until Monday, April 11, 2022 or until all guest rooms in the block have been reserved, whichever comes first. A limited number of rooms are available at the group rate for 3 nights prior to and after the conference, so we encourage you to make your reservations early.

The reservation link for the group discount will be available soon.

 

LEAD RETRIEVAL

Lead retrieval is being provided by American Tradeshow Services (ATS).

 

MARKETING TOOLKIT

This toolkit is comprised of free marketing resources to help promote your attendance at this event. Your success is our success—we’re committed to making conference experience as productive as possible. Don’t miss out on these free marketing tools you can use to promote your presence before and during the conference. 

Promotional Flyer: This can be downloaded and utilized via email, distributed to your current clients or posted to your website.

Email Invitation Copy: Customize this email invitation and distribute to clients who may be interested in attending. It can even be used in conjunction with the promotional flyer! 

 

Social Media
Below are sample social media posts to help you get started immediately. To increase engagement, you can also include the conference graphics provided by clicking below to download.

Social Graphics  |  Social Media Suggested Copy 

 

Be sure to follow ACMA on our social media. Please @mention and share our content to help promote your participation. You'll find graphics and copy that are easily sharable to your channels.

Facebook @TheACMA

Twitter @TheACMA

LinkedIn

 

NAME BADGES

A conference badge will be required to enter all ACMA conference events. ACMA offers the following quantity of “all-access” conference badges to our exhibiting companies:
Platinum (4) Gold (3) and Bronze (2).

  • Only representatives who are employed directly by the exhibiting company and who will be working at the booth in the exhibit hall are eligible for staff badges.
  • Conference badges are to be used by one individual for the duration of the conference and are non-transferable during the event. Each booth rep will be required to provide a valid cell phone number and email address for use by ACMA to communicate announcements and reminders during the conference.
  • Badges are “full access” meaning your booth reps have access to the exhibit hall, food events, main conference educational sessions (in-person and virtual) and CEs (if requested).

 

SESSION HANDOUTS

Session handouts will be available via ACMA's conference app. More details will be provided at a later date.

 

 

!! WARNING - CONVENTION RELATED SCAMS !!

It has been brought to our attention that our attendees and exhibiting companies are being contacted by third parties claiming to represent ACMA and/or our conference. Please note the following: These companies are in no way affiliated with ACMA. Authentic emails from ACMA come from *@acmaweb.org. ACMA does not utilize housing services, travel agencies/discount travel related organizations, audio-visual companies, mailing list providers, etc. Although we do list the names of exhibiting companies on our conference website, ACMA does not distribute contact information for employees of our exhibiting companies to anyone other than the official event management contractor, Shepard Exposition Services. Authentic emails from Shepard will come from *@shepardes.com. Be aware that these companies are often running scams that are designed to obtain your personal details and credit card information. We recommend that you do not give these companies your credit card number, personal information, and/or any details about your hotel reservations and/or exhibit booth. If you are contacted by any company claiming to represent ACMA and/or our conference, please ask for the company name and phone number and report the incident immediately to ACMA by calling (501) 907-2262.