Registration & Conference FAQs

Attendance Format, Travel Restrictions & Virtual Accommodations

Will there be an option to register for virtual attendance?

Registration will open for in-person attendance only. We ask you to reach out to relay your jurisdiction’s current and changing travel restrictions, as well as any other concerns via email to Lainie Franklin at

Why is the event planned to be in person?

The AAVSB is highly devoted to ensuring its Member Boards have equal opportunity to attend the event, and we are committed to protecting the safety and well-being of all event guests and staff during the conference and accompanying off-site events.

Ongoing research is supporting the AAVSB’s current decision to open event registration for in-person attendance only. The AAVSB has been proactive in seeking continuing input from Member Board members and staff, AAVSB volunteers, and other associations and private organizations that are planning and holding similarly-sized conferences that has supported this direction. In addition, the AAVSB continues to closely monitor evolving CDC guidelines, travel restrictions, and the safety ratings of Denver and the event venue to ensure its guests safety at the event.

The AAVSB has long-recognized the importance of in-person collaboration at its Annual Meeting & Conference for building meaningful business relationships and gaining active participation in educational and business sessions, workshops, and more. Feedback collected during event planning from key stakeholders has greatly supported the in-person format for 2021’s Annual Meeting & Conference for attendee value thus far.

If my jurisdiction and/or agency has not lifted travel restrictions by September, can I receive virtual accommodation?

Requests for virtual accommodation and notices of travel restrictions will be reviewed on a case-by-case basis with weighted factors (e.g., voting delegate status, volunteer involvement, Member Board location). Virtual accommodation and hybrid format efforts are focused on business meetings and delegate voting; Educational sessions will be recorded for post-event release. 

How do I make a request for virtual accommodation due to travel restrictions?

Please utilize this online form AAVSB 2021 Annual Meeting & Conference: Registration & Travel COVID-19 Feedback also available during online registration. Responses will be reviewed by the AAVSB's event planning staff and the AAVSB Conference Committee.

Registration & Lodging

How do I reserve lodging at the Grand Hyatt Denver? And when I'm reserving lodging, why is a credit card needed if I'm a funded attendee? 

New this year, lodging reservations at our event venue the Grand Hyatt Denver are made during the registration process! A credit card must be provided in case of incidental charges, even for funded attendees.

Note: If you are not ready to select lodging dates or provide a credit card at this time you may still complete event registration by selecting "no lodging required," and then simply return to your registration at a later date to update! Email Member Services Concierge Lainie Franklin at if you require assistance.

How do I receive discounted rates for registering three (3) or more paid attendees from the same board? 

A specific discount code must be applied when registering. Please email Member Services Concierge Lainie Franklin at for instructions. 

Can I make changes to my registration after submitting? 

To modify your hotel reservation contact the hotel directly at 303-395-1234. 

What is the last day I can register? 

Registration will close August 27, 2021 at 5:00pm CT. You must contact Member Services Concierge Lainie Franklin at after this date for accommodation. 

What are the onsite registration location and hours?

Please see the Agendas page to find up-to-date registration availability.

What time is check-in and check-out?

Check-in begins at 3:00 PM MT and check-out time is 12:00 PM MT.

Cancellations & Refunds