Annual Meeting Frequently Asked Questions
Registration
What is included in my registration fee?
An Annual Meeting registration includes all educational sessions (with the exception of optional and/or additional fee sessions as indicated on the registration form). Registration only includes sessions that do not have an additional cost. You will have to arrange and pay for your meals, travel, transportation, and housing on your own.
When does registration close?
Registration is open until the final day of the meeting, Tuesday, November 26. We will e-mail name badges in November to registered attendees.
How can I get a receipt for my Annual Meeting registration?
Once you’ve registered for the Annual Meeting you will receive an email confirmation. There is a link provided within the email confirmation that you may click and you will see a “Print Receipt” button located on the page.
I’ve registered and I can’t attend the Annual Meeting, how do I cancel my registration and receive a refund?
The Annual Meetings 2024 cancellation policy is as follows.
- Open - August 1, 2024 - All conference registration cancellations will be accepted and refunded in full until 11:59 pm ET, August 1st, or can be converted to a donation to the Annual Meetings. All refunds will be credited to the card used during regisstration.
- August 2 – Oct. 24th, 2024 – All conference registration cancellations will incur an administrative fee of $40; alternatively, the full amount can be converted to a donation to the Annual Meetings. All refunds will be credited to the card used during registration.
- After Oct. 24th, 2024 – Refunds for conference registration cancellations will only be issued with a valid doctor’s excuse. A $40 administrative fee will be incurred.
Please send meeting cancellation requests to information@annual-meetings.org. There are no refunds for tours. Registrations, tours, or workshops cannot be switched to another person’s name. Proof of payment may be required.
All hotel accommodation questions, changes and cancellations can be done online until October 24, 2024.
I need to know when my session will be. Can you tell me now?
Both the SBL & AAR online program books will be available later this summer
How will I receive my name badge?
We will be sending print your badge information and links prior to arriving in San Diego. Printing your badge before arrival will help you avoid any lines or delays in reaching your early sessions and the exhibit floor. If you print your badge prior to arrival, you will be able to pick up your lanyard and badge holders in the bins located near the registration area, as well as your tote bag.
Who can register as an accompanying person?
The accompanying person rate is for spouses, partners, and family members only; it is not valid for colleagues. Spouse, partners, and family members will have full access to the Annual Meetings 2024.
If you need a caregiver to accompany you during the Annual Meeting, please contact information@annual-meetings.org for more information on how to provide them with the proper credentials so that they may assist you.
Housing & Travel
- For Housing Frequently asked questions, including printable maps and digital tours of the hotel properties available, please go here.
- For Travel Discounts & Information, please go here.
- For Visa related questions, please go here.
General
When are the first and last sessions at the Annual Meeting?
The SBL & AAR Annual Meeting programs & sessions begin on Saturday, November 23 at 9:00 AM (9.00h) and end on Tuesday, November 26 at 12:00 PM (12.00h). Pre-conference meetings hosted by the SBL, AAR, and other organizations may begin as early as Wednesday.
What is the dress code?
Attire is business casual. Feel free to be comfortable in slacks, polo shirts, sweaters, blazers, skirts, blouses and most importantly, comfortable shoes. We also recommend you dress in layers as temperatures in meeting rooms can vary.
Are there floorplans of the San Diego Convention Center?
Floorplans will be available in the mobile app and online planner which will be available this fall.
What is the official hashtag of the Annual Meetings 2024, hosted by SBL & AAR?
The official hashtag is #SBLAAR24
Will there be a shuttle from hotel to the convention center?
No, there will not be an Annual Meetings bus or shuttle from the hotels to convention center this year.
