Annual Meetings 2021 hosted by AAR & SBL



What is included in my registration fee?

An In-Person Annual Meeting registration includes all educational sessions (with the exception of optional and/or additional fee sessions as indicated on the registration form). Registration only includes sessions that do not have an additional cost. You will have to arrange and pay for your meals, travel, transportation, and housing on your own.  Registrants of the In-Person Annual Meeting will also have access to all Virtual Sessions that will take place online.  

If I want to attend both the In-Person Event in San Antonio, as well as the Virtual Sessions, will I need to register for both separately?
No, your registration to the In-Person Event in San Antonio includes registration to all of the Virtual Sessions.  The Virtual Sessions will be available online until January 31, 2022 in case you aren't able to view them online during the in-person meeting in San Antonio. 

Can I register by phone?

No. Registration will be taken online only. The paper trail is necessary to ensure accuracy.

When does registration close?

Registration is open until the final day of the meeting, Tuesday, November 23. We will e-mail name badges in November to registered attendees.

I am unable to come to San Antonio. Is there is special registration for only the virtual sessions?

Yes, there will be a special registration that includes only the virtual component of the meeting. Details on this registration, including rates, will be available soon.

Why are hybrid sessions (i.e., session available both in-person and virtually) not an option?

Hybrid sessions are not possible due to the extreme complexity and expense of needing to setup and run about 1200 sessions in over 130 rooms spread across six different properties. Between added A/V equipment, labor, and internet access, staging and supporting a hybrid meeting would add over $4,000,000 in expenses to the meeting. The resulting dramatic rise in registration rates would make attendance impossible for most members.

How can I get a receipt for my Annual Meeting registration?

Once you’ve registered for the Annual Meeting you will receive an email confirmation. There is a link provided within the email confirmation that you may click and you will see a “Print Receipt” button located on the page.

I’ve registered and I can’t attend the Annual Meeting, can I get a refund for my registration fee?

To cancel and receive a 100% refund, all cancellation requests must be submitted in writing by September 23, 2021. Cancellation requests received after September 23, 2021 will be charged a $40 administrative fee.

Please send meeting cancellation requests to There are no refunds for tours. Registrations, tours, or workshops cannot be switched to another person’s name. Proof of payment may be required.

Hotel reservations may be added or changed within the registration system through October 21, 2021. After October 21, please email us at for instructions, or follow the updated instructions listed on our website here.

When will the Program Books be mailed?

We will be mailing a full Annual Meetings Program Book (with all AAR, SBL, and Other Meetings session information, including room locations) to everyone who has registered for the meeting before September 1, 2021, and indicated that you require one on your registration form. There will be Program Books be available for those onsite. The full Program Book will be mailed by early October.

I need to know when my session will be. Can you tell me now?

Unfortunately not. The online program will be available by mid-July. Links to the online program will be available here as well as and

How will I receive my name badge?

In an effort to cut down on lines for badge reprints at registration, name badges will no longer be sent via postal mail. Instead, check your e-mail in early November for a special link that will allow you to print your name badge and tote bag ticket to bring with you to San Antonio. If you bring these items to the Annual Meeting, you will not need to stand in line for registration.

Housing & Travel

For Housing & Travel Frequently Asked Questions, please go here. 

For Visa or NIE related questions, please go here

I need info about the Employment Center. Where should I go?

Employment Center Website, or contact Marchell Jackson at or 404-727-2286.

When are the first and last sessions at the Annual Meeting?

The AAR & SBL Annual Meeting programs & sessions begin on Saturday, November 20 at 9:00 AM (9.00h) and end on Tuesday, November 23 at 12:00 PM (12.00h). Pre-conference meetings hosted by the AAR & SBL and other organizations may begin as early as Wednesday.

What is the dress code?

Attire is business casual. Feel free to be comfortable in slacks, polo shirts, sweaters, blazers, skirts, blouses and most importantly, comfortable shoes. We also recommend you dress in layers as temperatures in meeting rooms can vary.

Is there internet access?

AAR & SBL will be providing complimentary Wi-Fi located throughout the Henry B. Gonzalez Convention Center, including the meeting rooms. All of the hotels have internet access available in their business centers or guest rooms. Some hotels may charge a fee to access the Internet in the guest rooms, and that information can be found here on the Hotel Amenity Cart.

Will there be a coat and/or luggage check?

Coming soon!

Do you have a floorplan of the Henry B. Gonzalez Convention Center?

Coming soon!

What is the official hashtag of the Annual Meetings 2021, hosted by AAR & SBL?

The official hashtag is #AARSBL21.