Smart Meeting New Orleans
Frequently Asked Questions

1. Who attends Smart Meeting events?

1) Who attends Smart Meetings?

People like you -- highly qualified meeting professionals and highly recognized hotel partner properties in the U.S., Canada, and Mexico.

2) How do I qualify to attend a Smart Meeting?

Are you a meeting professional who:
   -Has a verifiable history of conferences, meetings, events, incentives, training/conference programs or conventions?
   -Contracts hotels with an average room rate of $150 or more per night?
   -Plans groups of 10 or more attendees with room nights yielding a minimum of 30 room nights?
   -Is considering planning a meeting in the U.S., Canada, or Mexico in the next to years for which you haven't yet contracted a hotel or   destination?

Answered "yes" to these questions? Register to attend!

3) Where do I register for a Smart Meeting?

Meeting Professionals: Apply online by clicking on the 'Register Now' button. Submit your application today as space is limited!

Suppliers: Call 415-339-9355 or email to contact your local sales representative to discuss participation in this event and/or future events. 

4) How much does it cost to attend a Smart Meeting?

Meeting Professionals: Complimentary to qualified planners. Smart Meetings cover all costs, including parking at the host hotel, meals as outlined in the agenda, and registration materials. Attendees are responsible for incidental charges and transportation. 

Suppliers: Contact your local sales representative at 415-339-9355 to get the best deal! Base rates are available online. Suppliers receive meals as outlines in the agenda and registration materials. Attendees are responsible for incidental charges, transportation and accommodations, although Smart Meetings has secured a special event rate, which can be redeemed through reservations when mentioning the Smart Meeting. 

5) What exactly do the one-on-one appointments entail?

One one-on-one  appointments are set up as a convenient way for you to research multiple properties, destinations and other services in one place, at one time. Each appointment lasts 12 minutes and you will have 15 pre-scheduled appointments. 

6) Can more than one meeting professional from a company attend:

Our policy typically only allows one meeting professional to attend per company, however, exceptions can be made on a case-by-case basis. Please contact the events staff at 415-339-9355 or to inquire. 

7) When and where should I plan on arriving/departing?

Information to come.

8) May I arrive early or extend my stay?

The hotel has provided a special pre/post-event room rate for those attending the Smart Meeting. Please ask the events staff at Smart Meetings for more information by calling 414-339-9355 or emailing

9) I'm a planner. Should I bring an RFP?

All planners are encouraged to bring open RFPs with them, as suppliers are ready to book during the appointments. 

10) What should I wear?

Recommended attire is business casual. Please, no jeans. 

11) May I bring a guest?

We suggest you and a guest enjoy the city together before or after the Smart Meeting. Unfortunately, our policy does not typically allow guests to participate in Smart Meeting activities; however, exceptions can be made on a case-by-case basis. 

12) When should I book my flight arrangements?

Do not book your flight arrangements until you receive a confirmation email that states that your registration is accepted. Smart Meetings will not be held responsible for your flights if you book it prior to receiving a confirmation email. 

13) Whom should I contact with any questions?

Please contact the Smart Meetings events staff at or 415-339-9355.