EXHIBITOR INFORMATION

Deadline for Exhibitor Registration & Payment: 12 noon PDT on Thursday, September 26, 2024

 BOOTH PRICING & INCLUSIONS

$2,500 per Exhibit Booth

Each exhibit booth purchase includes:

• 10’x10’ booth space
• Drapery (8’ H backwall & 3’ H side dividers)
• (1) 6’ Skirted Table
• (2) Chairs
• (1) Wastebasket
• 5-amp electrical service & basic Wi-Fi

Booths will be numbered. No named signage will be provided; however, this can be ordered through the contracted decorator for a fee.

The Spokane Convention Center can assist exhibitors with A/V, furniture, extra tables, electrical requirements beyond 5 amps, and/or advanced Internet needs.

Also included:

• (1) Individual conference registration with name badge, program book, & PDH certificate
• Food & Beverage for registered exhibit personnel during exhibit hall hours
• Company/Organization listing in the conference program book and mobile app 

Additional Staff

All exhibit personnel must register for the conference. Additional staff can be added during the registration process and will be allowed to attend conference sessions; however, they do not receive a conference program book.

     Early Bird Rate
        $650/person (if registered & paid by September 26)

     Regular Rate
        $950/person (after September 26)

EXHIBIT HALL SCHEDULE

Dedicated exhibit hours have been established as follows:

     Monday, October 21

9:00 am–4:00 pm:
5:00–7:00 pm:

Exhibitor Move-In
Welcome Reception (exhibits open)

     Tuesday, October 22

11:30 am–1:15 pm:
4:45–7:00 pm:

Lunch & Exhibit Time
Exhibitor Showcase (exhibits open)

     Wednesday, October 23

11:30 am–1:15 pm:
4:45–6:00 pm:
7:00–10:00 pm:

Lunch & Exhibit Time
Networking Social (exhibits open)
Exhibitor Move-Out

     Thursday, October 24

8:00–10:00 am:

Exhibitor Move-Out (continued)
No exhibits on this day

Please Note: Exhibitors are asked to refrain from holding functions and/or encouraging attendees to engage in activities outside of the exhibit hall during the above exhibit hours.

Booth Assignment

A map of the exhibition hall, with booths indicated by number, may be found below. Exhibitors are invited to indicate up to 3 location preferences on their registration form. Sponsors will receive priority placement, and all others will be assigned on a first-come, first-served basis. Due to availability, it is not always possible for every company to be placed according to their preference; however, event management will do their best to satisfy expectations. Booth assignments will be announced on Tuesday, August 20.

Exhibit Floor Plan as of July 22, 2024:
 

Non-Competitive Placement

Exhibitors are asked on their registration form to indicate any companies/organizations who, for reasons of competition, should not be placed immediately adjacent to their booth. Event management will do its best to accommodate such requests for non-competitive placement. Should this not be possible, you will be consulted prior to final booth assignment.

Shipping, Audio-Visual, & Decor

DE Expo & Event Services is the contracted decorator for this event and is standing by to assist exhibitors with their shipping, A/V, and decor needs. Click here to view their order form. Please take special care to note their deadlines related to ordering and shipping.

Electrical & Internet

If your needs exceed the provided 5 amp electrical and/or basic Wi-Fi service, please contact Mark Smith, Spokane Convention Center Facility Services Coordinator, at (509) 279-7043 or MSmith@spokanepfd.org.

Liability

Neither the Western Protective Relay Conference committee, Spokane Convention Center, DE Expo & Event Services, Washington State University, nor any member of the above named will be responsible for any injury, loss, or damage that might occur to the exhibitor’s employees or property from any cause whatsoever. The exhibitor, on registering for exhibit space, expressly releases the aforementioned from any and all claims for such loss, damage, or injury. The exhibit area will be locked during the time that exhibits are not being shown and all reasonable precautions will be taken.

Hotel

Exhibitors are strongly encouraged to utilize the conference hotel (DoubleTree by Hilton–Spokane City Center) for their lodging. Complete hotel information, including reservation information, may be found here.

Cancellation & Refund Policy

It is hoped that every exhibitor who registers for the 2024 Western Protective Relay Conference will be able to attend; however, event organizers know that extenuating circumstances do occur that necessitate cancellation. Therefore, the following cancellation policy applies:

• All cancellations and requests for refunds must be received in writing to conference management via email at WPRC@wsu.edu.
• As a courtesy to conference organizers, registrants should communicate with conference management as soon as the need for cancellation is known. Please do not contact members of the conference planning committee regarding refund requests.
• Exhibitor registrations which are cancelled before 12 noon PDT on Thursday, September 5, 2024, are eligible to receive a full refund. Exhibitor registrations which are cancelled after 12 noon PDT on Thursday, September 5, 2024, are eligible to receive a full refund, less a $250 USD cancellation fee. Registrations for additional exhibit staff which are cancelled after 12 noon PDT on Thursday, September 5, 2024, are eligible to receive a full refund, less a $150 USD cancellation fee.
• Refunds will be returned via the original payment method.