EXHIBITOR INFORMATION

The deadline for exhibitor registration passed at 12 noon PDT on Thursday, September 26

 BOOTH PRICING & INCLUSIONS

$2,500 per Exhibit Booth

Each exhibit booth purchase includes:

• 10’x10’ booth space
• Drapery (8’ H backwall & 3’ H side dividers)
• (1) 6’ Skirted Table
• (2) Chairs
• (1) Wastebasket
• 5-amp electrical service & basic Wi-Fi

Booths will be numbered. No named signage will be provided; however, this can be ordered through the contracted decorator for a fee.

The Spokane Convention Center can assist exhibitors with A/V, furniture, extra tables, electrical requirements beyond 5 amps, and/or advanced Internet needs.

Also included:

• (1) Individual conference registration with name badge, program book, & PDH certificate
• Food & Beverage for registered exhibit personnel during exhibit hall hours
• Company/Organization listing in the conference program book and mobile app 

EXHIBIT HALL PASSES

Anyone who enters the exhibit hall must be registered for the conference and display a name badge. Exhibitors may purchase exhibit hall passes for current or potential clients who are not attending the conference. This pass allows admission to the exhibit hall only for one evening of the conference (attending presentations is not permitted). These persons do not receive a conference program book. Exhibit hall passes are $100 each. To purchase a pass, please utilize the online registration form and select “Exhibit Hall Pass” as the registration type. Note: This rate does not apply for exhibit staff.

EXHIBIT HALL SCHEDULE

Dedicated exhibit hours have been established as follows:

     Monday, October 21

9:00 am–4:00 pm:
5:00–7:00 pm:

Exhibitor Move-In
Welcome Reception (exhibits open)

     Tuesday, October 22

10:30 am:
11:30 am–1:15 pm:
4:45–7:00 pm:

Hall Access for Exhibitors
Lunch & Exhibit Time
Exhibitor Showcase (exhibits open)

     Wednesday, October 23

10:30 am:
11:30 am–1:15 pm:
4:45–6:00 pm:
7:00–10:00 pm:

Hall Access for Exhibitors
Lunch & Exhibit Time
Networking Social (exhibits open)
Exhibitor Move-Out*

     Thursday, October 24

8:00–10:00 am:

Exhibitor Move-Out (continued)*
No exhibits on this day

* Exhibitors are requested to move out on Wednesday evening; however, for those who need additional time, 2 additional hours are provided on Thursday morning.

Please Note: Exhibitors are asked to refrain from holding functions and/or encouraging attendees to engage in activities outside of the exhibit hall during the above exhibit hours.

RECEPTION DRINK TICKETS

A no-host bar will be offered during the Welcome Reception, Exhibitor Showcase, and Networking Social. WPRC will provide non-alcoholic beverages during these events. Vendors are invited to purchase drink tickets for alcoholic beverages to hand out to special clients or to drive engagement at their booths. If this is of interest to you, Alexis Ojeda, Catering Sales Coordinator at the Spokane Convention Center, can work with you directly. Alexis can be reached by email at AOjeda@levyrestaurants.com or by phone at (208) 371-6275.

SUITCASING

All commercial exchange during the 2024 Western Protective Relay Conference is restricted to the exhibit hall during scheduled exhibit periods. It is prohibited for attendees who are not registered as exhibitors to approach other attendees with the intention of promoting or selling products, services, or causes (also known as “suitcasing”). Anyone found to be in violation of any portion of this policy may be suspended or ejected from the event without refund or recompense. For more egregious behavior, conference organizers may, at their reasonable discretion, temporarily or permanently ban the registrant from attending future programs.

Booth Assignment

A map of the exhibition hall, with booths indicated by number, may be found below. Your booth will be clearly labeled, but conference management staff is happy to assist you in locating your assigned space, if needed.

Shipping, Audio-Visual, & Decor

DE Expo & Event Services is the contracted decorator for this event and is standing by to assist exhibitors with their shipping, A/V, and decor needs. Click here to view their order form. DE Expo & Event Services must receive your order form no later than Tuesday, October 1, and must receive your freight no later than Monday, October 14.

Note: All shipments must be coordinated through DE Expo & Event Services. The Spokane Convention Center does not have a dedicated receiving department, and any shipments sent directly to the venue will be refused. Those delivering their own freight are asked to communicate with WSU conference management. 

Electrical & Internet

If your needs exceed the provided 5 amp electrical and/or basic Wi-Fi service, please contact Mark Smith, Spokane Convention Center Facility Services Coordinator, at (509) 279-7043 or MSmith@spokanepfd.org.

Liability

Neither the Western Protective Relay Conference committee, Spokane Convention Center, DE Expo & Event Services, Washington State University, nor any member of the above named will be responsible for any injury, loss, or damage that might occur to the exhibitor’s employees or property from any cause whatsoever. The exhibitor, on registering for exhibit space, expressly releases the aforementioned from any and all claims for such loss, damage, or injury. The exhibit area will be locked during the time that exhibits are not being shown and all reasonable precautions will be taken.

ATTENDEE LIST

Due to privacy concerns as well as WSU policy, a list of conference attendees will not be shared with exhibitors. With this in mind, we encourage you to plan accordingly and implement your own lead capture system. Unfortunately, QR code technology is unavailable for this event.

A list of conference attendees who have opted in during registration will appear within the conference mobile app. Clicking on the chat bubble in each attendee’s profile will allow you to send a direct message to them. Please look for a separate email announcement with instructions on how to download the app to arrive 2 weeks before the conference.

Cancellation & Refund Policy

It is hoped that every exhibitor who registers for the 2024 Western Protective Relay Conference will be able to attend; however, event organizers know that extenuating circumstances do occur that necessitate cancellation. Therefore, the following cancellation policy applies:

• All cancellations and requests for refunds must be received in writing to conference management via email at WPRC@wsu.edu.
• As a courtesy to conference organizers, registrants should communicate with conference management as soon as the need for cancellation is known. Please do not contact members of the conference planning committee regarding refund requests.
• Substitutions may be made without cost until 12 noon PDT on Thursday, September 5, 2024. If a substitution must be made, please communicate with conference management via email at WPRC@wsu.edu.
• Exhibitor registrations which are cancelled before 12 noon PDT on Thursday, September 5, 2024, are eligible to receive a full refund. Exhibitor registrations which are cancelled between 12 noon PDT on Thursday, September 5, 2024, and 12 noon PDT on Tuesday, October 8, 2024, are eligible to receive a full refund, less a $150 USD cancellation fee.
• No refunds will be offered after 12 noon PDT on Tuesday, October 8, 2024, unless in accordance with the Emergency Circumstances provision below. Emergency Circumstances – Registrant is eligible to receive a full refund of all registration fees paid under the following circumstances:
     a) Registrant is unable to attend the conference due to the death of an immediate family member or significant other (domestic partner or spouse).
     b) Serious illness/debilitating health condition of Registrant, a direct family member, or significant other which necessarily restricts travel and full     
         conference participation by the Registrant.
     c) The conference is cancelled.
     d) Registrant is unable to travel due to a lockdown enforced by Registrant’s country of residence or travel restrictions imposed by Registrant’s institution,
         company, or organization due to a global pandemic.
     e) Registrant is unable to travel due to Visa restrictions related to a global pandemic.
     f) Other extraordinary circumstance (e.g., the death of a service animal on which a disabled Registrant's attendance is predicated).
• Refunds will be returned via the original payment method.