Policies

Registration Cancellation and Substitution

Registration cancellations received before October 6 will receive a full refund minus a $100 administrative fee. Cancellations received October 7 through November 2 will receive a 50% refund minus a $100 administrative fee. No refunds will be given for cancellations made after November 2.

All registration cancellations and refunds will be processed in the same manner as original payment. If paid by credit card, the refund will be issued to the card on record, generally within 7-14 business days of the request. Canceling your conference registration does not automatically cancel your hotel reservation.

Substitution requests for in-person registrations must be made in writing and submitted by the person who paid for the registration or by the original registrant by 5:00 PM ET on Monday, November 27th. Requests may be sent via email to info@omconference.com. No substitutions will be honored onsite.

Code of Conduct

OMS is committed to providing a safe, professional, and welcoming meeting environment for all participants. All participants, including, but not limited to, attendees, speakers, exhibitors, supporters, staff, service providers, and others are expected to abide by this Code of Conduct Policy. This Policy applies to all components of the OMS, including those sponsored by organizations other than the OMS but held in conjunction with the meeting.

Personal Safety and Security

The OMS staff work diligently to provide a comfortable and secure environment during the conference by partnering with venue staff to ensure all meeting participants are safe. We ask that all attendees report any questionable or concerning activity to conference staff so that they can take immediate action. No concern is too small—if you see something, say something.

• Be aware of your surroundings at all times.

• Don’t wear your meeting badge outside of the conference venue.

• Don’t carry a lot of cash or credit cards. Leave these in your hotel room safe.

• Don’t leave personal property unattended anywhere, anytime.

If there is an emergency or if you need immediate assistance, you should ask any OMS staff member or

• Call the hotel security personnel by dialing 55 or selecting the Security button on all house phones for non-emergency security issues.

• Call 9-1-1 to speak to Emergency Services. The hotel security will automatically be notified.

Nondiscrimination and Harassment Policy

OMS advocates a positive culture of inclusion and respect for the dignity of each individual. OMS has zero tolerance for any form of discrimination or harassment on the basis of an individual’s race, age, religion, creed, color, ancestry, citizenship, national or ethnic origin, disability, sex, gender identity or expression, sexual orientation, physical appearance, or any other classification protected by applicable local, state, or federal law.

Unacceptable Behavior

OMS defines unacceptable behavior in the following ways, including but not limited to:

• Harassment, intimidation, or discrimination in any form.

• Verbal or written abuse from any attendee, speaker, exhibitor, supporter, conference staff member, or service provider.

• Verbal or written comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, or national origin.

• Inappropriate use of nudity and/or sexual images or explicit language in the online chat forums or live presentations.

• Threatening or online stalking of any attendee, speaker, exhibitor, supporter, conference staff member, or service provider.

• Use of an alias or other person’s name that is not your own in the user profile or communication tool provided throughout the meeting.

• Soliciting business of any kind that is outside of the exhibit and/or through any other communication tools provided throughout the meeting.

Any participant who feels unsafe or experiences unwelcome conduct, observes or experiences unacceptable behavior, or believes there has been a violation of this Policy is encouraged to report the incident immediately to either Sandra Towell, VP, Event Management, at Sandra.Towell@broadcastmed.com, or Ben Cerny, Group Vice President, Production & Events, at bcerny@broadcastmed.com, so that the appropriate action can be taken. No concern is too small—if you see or hear something, we encourage you to say something.

Consequences of Reported Unacceptable Behavior

OMS reserves the right to take any action deemed necessary and appropriate in response to any incident of unacceptable behavior, including the immediate removal of the offending party from the meeting without warning or refund. OMS also reserves the right to prohibit the offending party’s attendance at any future virtual or in-person meetings.

Personal Data Security

OMS staff work diligently to provide a comfortable and secure environment during the registration process and meeting. We are committed to ensuring the personal data of all conference participants is encrypted and secure.

Photography, Videography, and Audio Recordings of Sessions

Photos, videos, and audio recordings may not be taken during the presentations without permission from the speaker. Reproducing and distributing session content is strictly prohibited.

Be Well Policy and Liability Waiver

As a condition of my participation in this meeting or event, I hereby waive any claim I may have against BroadcastMed, and their officers, directors, employees, and agents, and release BroadcastMed and their officers, directors, employees, and agents from and against any and all liability for damage or injury that may arise from my participation or attendance at the program. I acknowledge that traveling to and in-person participation in OMS events and activities brings some risk, and I do hereby assume responsibility for my own well-being. If another individual participates in my place per the OMS transfer policy, the new registrant agrees to this disclaimer and waiver by default of transfer.

I understand that travel and gathering involves risk of sickness, including sickness from COVID-19. I waive and release BroadcastMed, their sponsors and exhibitors, and their officers, directors, employees, and agents, from and against claims, liabilities and expenses arising from injury, sickness or death from contraction or spread of COVID-19 or other communicable disease due to travel to or attendance at an event sponsored by BroadcastMed.

I will take necessary precautions while at the event including, but not limited to, engaging in appropriate social distancing, wearing a mask when requested and/or required, minimizing face touching, frequently washing hands and avoiding risky environments such as overcrowded bars or restaurants. I agree to not attend any BroadcastMed event if I feel ill or had recent exposure to an individual known to test positive for, or exhibiting symptoms of, COVID-19.

I will take actions to reduce the risk of COVID transmission and to behave responsibly (including leaving the event area) in case of exposure to a COVID case or experiencing symptoms. In such case, attendees should seek appropriate medical attention, including a COVID-19 test, and must immediately inform BroadcastMed staff should a COVID-19 test be positive during the event or in the days following the event.

This waiver and release is binding on me and my heirs and successors.

Media Waiver

OMS intends to take photographs and videos of this event for use in promotional materials, in print, electronic, and other media, including the OMS website. By participating in this event, I grant the OMS/PentaVision, Powered by BroadcastMed the right to use any image, photograph, voice, or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media become the property of OMS. Media may be displayed, distributed, or used by OMS for any purpose.

Medical Information Disclaimer

Discussions, views, opinions, and recommendations as to medical procedures, products, choice of drugs, and drug dosages are the responsibility of OMS presenters or supporters. PentaVision, Powered by BroadcastMed, and their respective employees, officers, and agents, accept no liability whatsoever for the consequences of any inaccurate or misleading data, opinion, or statement. Because of rapid advances in the medical sciences, independent verification of diagnoses and drug dosages should be made. New methods and techniques involving drug usage described during this activity should be followed only in conjunction with the drug manufacturer's own published literature.

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