If the cancellation is submitted more than six months before the conference commences, the Organisers shall retain 10% of the contract price
If the cancellation is submitted between three to six months before the conference the Organisers shall retain 50% of the contract price.
If the cancellation is submitted within three months of the Conference then 100% of the contract price will be forfeited
If in the event of the Conference being cancelled for reasons beyond the control of the Organisers or the Sponsoring Company then the contract price is refundable less expenses already incurred.
Catering: All morning and afternoon teas and lunches, as scheduled in the programme, will be held within the exhibition area.
Cleaning: All exhibition spaces need to be kept clean and tidy throughout the conference. Cleaning of your space is your responsibility.
Delegate List: A delegate list is available in the Conference Handbook.
Deliveries and Pick Ups: The Exhibitors Delivery Label can be found via the button BELOW. Please use this label for deliveries to the venue. Deliveries should arrive no earlier than Monday 15 March 2021. Pick up is to be arranged as soon as possible after the conference. Any items left behind will be stored for a short time before being disposed. Please note that if goods are not picked up within 48hrs (working days) items may be discarded. Please remove all packaging, boxing and rubbish prior to leaving the venue.
Exhibition Opening Hours
Thursday 18 March 2021 - 10:00am -6:00pm (Welcome Reception 5:00 – 6:00pm)
Friday 19 March 2021 - 8:00am – 3:30pm
Saturday 20 March 2021 - 8:00 – 3:30pm
Electricity: Installation of electrical equipment, including lighting fixtures, must adhere to Electrical Regulations. Exhibitors are advised not to use electrical fittings which may contain sub-standard circuits in their booths.
Fixtures & Fittings: No tapes, nails or fixtures of any kind are to be affixed to the walls, doors, floor, ceiling or glass in the venue. If you require a poster board to attach information to please email me to order one for $35 each
Insurance: It is the exhibitor’s responsibility to confirm insurance as required, to cover yourselves against all risks at the conference. The exhibiting company shall be responsible for all aspects of setting up and operating its own booth and shall bear the responsibility to confirm public liability and indemnity insurance (as required). Exhibitors shall bear the full responsibility of compensation in case of accidents without making any related insurance claims to NZPS or Workz4U Conference Management.
Location and Power: The Table Top Display area will be located in the Waitaha Events Centre at the Copthorne Hotel, Waitangi. You would have ordered power during the registration process. If you decide you need power please advise
1. Go to your APP Store & search for WORKZ4U Conference Management - download & open
2. Enter the passcode: NZPS21 to go to the NZPS 2021 mobile app
Pack In and Out
Pack In: Thursday 18 March 2021, 7.00am - 10.00am. Due to Health and Safety requirements exhibitors will not be granted access to the exhibition area prior to this time.
Pack Out: Saturday 20 March 2021, after 3.30pm. Exhibitors must not pack out prior to this time.
Terms & Conditions: Please ensure you are familiar with the terms and conditions set out in the Sponsorship & Exhibition Prospectus. Those conditions work alongside this information.
WiFi: WiFi is complimentary at the venue.
WiFi in the Treaty Rooms & Hotel - Network = Copthorne Wireless, Choose ‘Visitors’; Code = NZPS2021
WiFi in the Exhibition Hall - Network = Waitaha Wireless, Code = bo1wa1taha