2018 Road & Street Maintenance Supervisors' Conference
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Vendor Registration

Vendor Rates

Early Registration
By 8/10
Late Registration
After 8/10
10-ft × 10-ft Booth
Includes complimentary registration for two (2) staff.
$600 $700
Additional Staff $100 $200

Vendor FAQ (pdf)

Vendor Layout (pdf)

Vendor Decorator Packet (pdf)

Vendor Shipping Information (pdf)

Exhibitor Move-In/Out Hours


  • Sunday, October 7, 2018 from 3:00pm - 5:00pm
  • Monday, October 8, 2018 from 7:00am - 11:00am*
  • *Booth must be set-up by 11:00am on Monday.


  • Tuesday, October 9, 2018 from 7:00pm - 9:00pm*
  • *Exhibitor move-out begins following the reception on Tuesday. All booths must be taken down by 9:00pm. Overnight storage space available upon request.

Exhibit Floor Hours

  • Monday, October 8, 2018 from 11:00am - 7:00pm
  • Tuesday, October 9, 2018 from 7:00am - 7:00pm

Exhibitor Booth Details

Exhibitor Booth ($600 / $700 late)

  • 10-foot × 10-foot booth space
  • Two (2) complimentary registration passes (For booth staff only; Cannot be used for attendee registration.)

Additional Staff ($100 / $200 late)

  • Registration fee for booth staff in excess of two registrations (i.e. - third or fourth staff member)

Registration Closing Date (if space is still available)

  • Monday, October 1, 2018 at 5:00pm

Payment Instructions

Full payment is required before the conference. If payment is not received prior to the conference the vendor's registration could be cancelled and/or may not be admitted into the conference. Check payments must be received before the start of the conference. Credit cards are accepted at any time (Visa, MasterCard or Discover only please).

If paying by check:

Make check out to:

Washington State University

Mail check to:

WSU Conference Management
PO Box 645222
Pullman, WA 99164-5222

Please make sure checks are mailed to the above address in order to ensure the check is credited to the correct account. If the check is not mailed to this address WSU will not be held liable for lost payments and may result in cancellation of registration. Please also note on the check which attendee(s) payment is being issued for and include the attendee reference number.

Refund/Cancellation Policy

Washington State University Conference Management must receive written notification of any cancelled exhibitor registration by the following date in order for a full refund to be issued, minus a $100 processing fee.

  • Thursday, September 13 by 5:00pm

Cancellations made after the assigned date or vendors who do not show for the conference are subject to full registration fee; there will be no refunds. Substitutions are welcomed at anytime. Please email cancellations to WSU Conference Management. Written cancellation from registered vendors received prior to the above date will be refunded, minus a $100 processing fee.

Exhibitor and Sponsor Disclaimer

The Road and Street Conference Committe fully expectes our vendors/exhibitors/sponsors to meet the mission and goals for the event. Road and Street does not necessarily share the views of our vendors or their products, missions or perspectives. To comply with Washington State ethics laws, the Road and Street Conference will not distribute vendor product door prizes to attendees.