The Society of Biblical Literature (SBL) and the American Academy of Religion (AAR) welcome affiliated organizations to meet and host functions in conjunction with the 2024 SBL & AAR Annual Meeting in San Diego, California. All meetings offered during the Annual Meeting are considered Other Events and must be submitted online for SBL & AAR approval. Other Events include, but are not limited to:

• Alumni reunions
• Board/foundation meetings
• Social events (receptions, dinners, breakfasts, etc.)
• Book launches and reviews
• Films

Except for AAR RSOs and SBL Affiliates, SBL and AAR do not permit Other Event sessions of a programmatic nature (i.e., scholarly panel or paper presentations) to occur during regular session times (Saturday–Monday, 9:00 am–11:30 am and 1:00 pm–6:30 pm, and Tuesday 9:00 am–11:30 am) without special permission. This policy is to prevent thematic conflicts with SBL and AAR sessions.

How Do Other Events Work?

• Other Events schedulers will assign meeting space at the convention center or nearby contracted hotels based on the date (November 21–26), time, number of anticipated attendees, room set, and whether the Other Event requires catering and/or audio-visual needs.
• Other Events fees are charged for each 30-minute time slot. This fee covers the cost of the meeting space, inclusion of event in printed program book, online program and mobile app.  (There is the option to opt out of having your event publicized.)
• Other Events organizers (you) will receive confirmation by the date listed in the respective deadlines below. Confirmations will include the date, time, location, catering contact (if applicable) and AV contact (if applicable).

Deadlines and fees are as follows:

1. Online form and payment received by July 1:

• Fee is $55 per 30-minute time slot
• Event will be listed in the Program Book, Online Program and Mobile App*
• Confirmation of venue and room assignment will be emailed by Aug. 2

2. Online form and payment received by August 1:

• Fee is $80 per 30-minute time slot
• Event will be listed in the Online Program and Mobile App*
• Confirmation of venue and room assignment will be emailed by Aug. 20

3. Online form and payment received by September 2:

• Fee is $105 per 30-minute time slot
• Event will be listed on the Online Program and Mobile App*
• Confirmation of venue and room assignment will be emailed by Sept. 20

4. Online form and payment received by October 1 (LAST DATE TO SUBMIT FORM):

• Fee is $130 per 30-minute time slot
• Event will be listed on the Online Program and Mobile App*
• Confirmation of venue and room assignment will be emailed by Oct.18

Cancellations must be made in writing to otherevents@annual-meetings.org

• If cancelled by August 15, 2024: Fully refunded 
• If cancelled between August 16 and October 1, 2024: Refunded less $40 cancellation fee
• After October 1, 2024: No refunds or changes permitted 

You will need the following information when completing the Other Events online registration form:

• Organization name
• Event title EXACTLY how it should be listed in the publications*
• Description of Other Event (150 words max)
• Date and time
• Estimated attendance
• Room arrangement:

Banquet: round tables with 8 to 10 chairs each

Conference: conference table with chairs surrounding the entire table, no more than 14 attendees

Reception: assorted tall and short cocktail tables for reception events

Theater: rows of chairs with center aisle facing front for presentation

*You have the option to NOT have your Other Event listed in the publications

Submit your Other Event request here.

For any questions related to Other Events please contact otherevents@annual-meetings.org.  You may view some of the Frequently Asked Questions here.