November 2021 Admitted Students Program

We are excited to have you attend our Admitted Students Program and we invite you to take advantage of our reimbursement program in the hope it will make visiting easier. Below you will find information regarding reimbursement eligibility and procedures. Please pay careful attention to these eligibility requirements before booking your travel. If you have any questions do not hesitate to contact Guadalupe Garcia at or 480-727-2381.

Eligibility requirements:

ASU Law will reimburse your travel costs, up to $500, if the expenses coincides with your anticipated visit to our Admitted Students Program. You can refer to the agenda on this site to help you book your travel accordingly.  

Reimbursable travel expenses include the following limitations: 

   a)  Airfare that is a roundtrip regular coach class ticket (first class or business class fares are not reimbursable). 

   b)  Hotel room and tax only. AirBnb, VRBO, Homeaway, or any other short-term vacation rentals are reimbursable as well as long as it is within the maximum lodging rate. The maximum reimbursable lodging rate is $133/day. We will reimburse up to 3 nights during the program dates. 

   c)  Arizona residents driving to the event can be reimbursed for the cost of gas or mileage instead of airfare. We can reimburse up to $0.445/mile.   
          You can still be reimbursed if for mileage if you drive from out of state. You will need to submit a flight cost comparison (a screen shot of a flight with total price during your travel dates will work). If the flight is less expensive than the mileage, we will reimburse you for the cost of the flight.

d) Rental cars are not a reimbursable expense.

As soon as your travel is booked, you must: 

  1. Complete and sign the reimbursement form. Please ensure that the correct mailing address is listed on the reimbursement form so that the check is mailed to the correct place
  2. Upload the completed form and receipts here.

  3. Students are required to properly account to ASU for their expenses within 60 days of when the expenses were paid or incurred.  If reimbursements are turned in after 60 days they will not be reimbursed as this would become subject to an internal audit.

Receipt guidelines: 

  1. Airfare receipts clearly showing itinerary and proof of payment. A flight reservation email is not adequate proof of payment.
  2. Hotel receipt must be itemized and show proof of payment. A hotel reservation email is not adequate proof of payment.
  3. If you are claiming mileage, you will need to attach a google map indicating the location of departure and arrival and the mileage
     IMPORTANT: All receipts must show the last four digits of the card number that was used. If you do not have a receipt with this information on it, you can submit a copy of your bank statement. If you submit your bank statement, you can redact any information we do not need.


ASU Law will only be able to start processing your reimbursement after your visit. It is important to note that the reimbursement process will take up to 3 weeks, from the date of your visit, for a check to be mailed to the address provided on your reimbursement form.

We look forward to your visit and showing you what makes ASU Law a top law school. Don’t hesitate to contact the Admissions Office with any questions you may have. If for some reason the eligibility requirements above are problematic, let us know and we can see if we can make adjustments to be more accommodating for your visit.