Group Registrations
Group registrations can be made via the online registration link.
Payment
Payment or proof of payment must be made in order to receive
registration confirmation. We encourage payment to be made at the time of
registration to confirm your registration and attendance at any social events.
The online form will allow payment by credit card (Visa or Mastercard only) or
indication that payment will be by cheque or EFT/ bank transfer. Please note
your registration is not guaranteed until payment is received.
Payment Options
All payment options are outlined on the registration site and are included
in the confirmation email and on the tax invoice. Secure online credit card
facilities provided by eWay.
International Credit Cards
If you are an international delegate and use a
credit card for payment, we have the right to ask for a scanned copy of your
credit card for proof of authenticity. If a card is not provided or the scan is
not considered sufficient, the transaction will be reversed and another form of
payment will be offered to you.
Confirmation
Confirmation of registration, hotel bookings and payment will be sent to
you via email automatically upon completion of your registration.
Registration cancellations and amendments must be notified in writing to the Secretariat. Cancellations or changes received before 20 October 2015 will receive a refund less 20% administration fee. Refunds (less administration fee) for cancellations received in writing after 20 October 2015 will only be made in exceptional circumstances at the discretion of the Organising Committee.
Substitutions
As an alternative to cancellation, your registration may be transferred to another person without incurring any penalty. The Conference Secretariat must be advised of the transfer in writing. Please email the name, position, phone and email address of the new delegate to apsadconference@ashm.org.au. There will be no refunds for any social functions purchased by the original delegate.
Accommodation Cancellations
Any accommodation cancelled after 9 October 2015 will be subject to A
MINIMUM CHARGE OF one
night's cancellation penalty. Please note; that terms and conditions vary for
each property so please check your hotel's terms and conditions regarding
cancellation carefully before confirming your reservation.
Liability/Insurance
Registration fees do not include insurance of any kind. It is strongly
recommended that all delegates take out their own travel insurance and medical
insurance prior to the conference. The policy should include loss of fees
through cancellation of your participation in the Conference itself, loss of
airfares for any reason, medical expenses and repatriation should travel
arrangements have to be altered. In the event of industrial disruptions or
natural disasters the Australasian Society for HIV Medicine and the Australasian Professional Society of Alcohol and other Drugs cannot accept
responsibility for any financial or other losses incurred by delegates. Nor can
the Secretariat take responsibility for injury or damage to property or persons
occurring during the Conference or associated activities. Insurance is the
responsibility of the individual delegate.