Annual Meetings 2018 hosted by SBL & AAR

Frequently Asked Questions


What is included in my registration fee?  

An Annual Meeting registration includes all educational sessions (with the exception of optional and/or additional fee sessions as indicated on the registration form).  Registration only includes sessions that do not have an additional cost. You will have to arrange and pay for your meals, travel, transportation, and housing on your own.

Can I register by phone?

No. Registration will be taken online only. The paper trail is necessary to ensure accuracy.

When does registration close?

Registration is open until the final day of the meeting, Tuesday, November 20. We will e-mail name badges in November to registered attendees. 

How can I get a receipt for my Annual Meeting registration?

Once you’ve registered for the Annual Meeting you will receive an email confirmation.  There is a link provided within the email confirmation that you may click and you will see a “Print Receipt” button located on the page.

I’ve registered and I can’t attend the Annual Meeting, can I get a refund for my registration fee?

Registration refunds must be requested in writing by October 24. Send your request to A $40 administrative fee will be assessed. 

When will the Program Books be mailed?

We will be mailing a full Annual Meetings Program Book (with all SBL, AAR, and Other Meetings session information, including room locations) to everyone who has registered for the meeting before August 23, 2018, and indicated that you require one on your registration form. If you do not register and opt in for the Annual Meeting by August 23, you will not receive a Program Book in the mail. Program Books will only be available for those onsite that registered after August 23.   The full Program Book will be mailed by early October.  

The program info is available and searchable in the online Program Book which is located here.

I need to know when my session will be.  Can you tell me now?
Unfortunately not.  The online program will be available by mid-July.  Links to the online program will be available here as well as and

How will I receive my name badge?

In an effort to cut down on lines for badge reprints at registration, name badges will no longer be sent via postal mail. Instead, check your e-mail in early November for a special link that will allow you to print your name badge and tote bag ticket to bring with you to Denver. If you bring these items to the Annual Meeting, you will not need to stand in line for registration.

When you arrive at the Colorado Convention Center, you may use your tote bag ticket to pick up a tote bag at the Tote Bag desk, located in the Convention Center Lobby. Inside the tote bag will be your At-A-Glance program.  You may pick up your lanyard and your name badge holder, in specially designated bins located throughout the registration lobby and enjoy the rest of the Annual Meeting!

Housing & Travel

What is the headquarters hotel for the Annual Meeting?

There isn’t one specific headquarters hotel this year. Registration and the Exhibit Hall will be located at the Colorado Convention Center.  The Employment Center will be held in the Sheraton Downtown. Sessions will be held in the Colorado Convention Center, Sheraton Downtown and the Hyatt Place Convention Center.

I'm booking a hotel room and have a roommate who is also attending the meeting. Do we need to book our hotels separately and indicate each other as a roommate?
No, you will need to only book one hotel room and indicate your roommates' names where requested.  You may work with the hotel directly upon check in to discuss splitting the room costs.  The card requested during registration is used to hold the room only.

I've contacted the hotel directly and they do not have my information
SBL and AAR currently manage the hotel room blocks.  No specific information is sent to the hotels until after November 7, therefore the hotels will not have your information until then.  If you need to make any changes to your reservation, please do so by following the instructions listed in your confirmation email prior to October 20.

I'm coming from outside the U.S.; is there anything I should know?

It is necessary for those entering the United States to clear customs and immigration. Visitors from Canada and Mexico must present a passport in order to enter the United States. Visitors from the 38 countries that are part of the Visa Waiver Program must have an e-Passport (embedded with an electronic chip) in order to skip the visa process. Please be prepared. Non–U.S. citizens should inquire about possible visa requirements from their own country. Official letters of invitation to the Annual Meeting to support visa applications are available. Please indicate during registration in the “Letter of Invitation” portion if you would like to request a letter. . If you have questions, you may e-mail or after you have completed registration to obtain more details about the information required.

Please note that the SBL and AAR will fully refund registration fees with no penalty to SBL and AAR members in good standing whose visa applications are denied or who are otherwise restricted from entering the United States. For full refund, members must provide a copy of the visa rejection or other written proof of travel restriction

Will there be a shuttle from hotel to the convention center?

No, there will not be an Annual Meetings bus or shuttle from the hotels to convention center this year.


I need info about the Employment Center. Where should I go?

Employment Center Website, or contact Joshua Patterson at or 404-727-2286.

When are the first and last sessions at the Annual Meeting?

The SBL & AAR Annual Meeting programs & sessions begin on Saturday, November 17 at 9:00 AM (9.00h) and end on Tuesday, November 20 at 12:00 PM (12.00h). Pre-conference meetings hosted by the SBL & AAR and other organizations may begin as early as Wednesday.  

What is the dress code?

Attire is business casual. Feel free to be comfortable in slacks, polo shirts, sweaters, blazers, skirts, blouses and most importantly, comfortable shoes. We also recommend you dress in layers as temperatures in meeting rooms can vary.