Vendor Presentation Opportunities

Vendors who are interested in providing a technical presentation to the User attendees during one of the conference sessions are invited to submit an abstract for consideration. Only abstracts submitted through this online link will be considered.
 
  • Please keep abstract to a brief description.  If you feel the Steering Committee needs additional detail, a supporting PDF document may be uploaded during the submission process.
  • If selected, the abstract will be included in the conference mobile app. The abstract will serve as an introduction to the presentation topic and should be used to attract Users to your discussion.
  • Topics of interest suggested by Steering Committees: 

    • Frame 5, 6B, 7EA: Accessories (gearboxes, pumps and couplings, torque convertors, valves) 

    • Frame 5, 6B, 7EA: Predictive maintenance programs, improvements and ideas 

    • 6B: Accessory Gearbox and Load Gearbox 

    • 6B: PEECC/Control Cab obsolete equipment: MCCs, Battery Chargers, UPS, DC systems 

    • Frame 5: Maintenance best practices, strategies, lessons learned for emergency use and peak (winter or summer) use GTGs 

    • 7EA: Generator protection 

 

 

IMPORTANT DATES

November 4, 2025 Link to submit abstract OPENS
January 9, 2026 at 11:59 PM EST Link to submit abstract CLOSES (deadline extended from December 19, 2025)
January 30, 2026 by 5:30 PM EST Committee decisions will be emailed to all vendors who sumitted an abstract.
January 30, 2026 by 5:30 PM EST Presentation day/time assignments will be emailed to approved presenters.
May 22, 2026 Final presentations due for committee review.

 

TERMS & CONDITIONS, CANCELLATION POLICY

TERMS AND CONDITIONS

  1. Presentations must be technical in nature - addressing design issues, improving performances, troubleshooting, results from RCA studies, etc. Selling and other related activities are limited to the vendor fair only.
  2. Presentations must focus on currently available technology/processes/systems/components. Presentation attendees shall not be utilized as a makeshift focus group for future product development; that is for the vendor fair if you choose.
  3. Abstracts will only be accepted through the designated online submission link. The LTUG Steering Committees reserve the right to approve or decline any abstract.
  4. Multiple abstracts may be submitted. While this does not guarantee your company will be chosen to present, it can certainly increase your odds of submitting a hot topic of interest for the upcoming conference. All abstracts will be reviewed by all steering committees and could be chosen by any of them.
  5. Presentation topics may not be changed once chosen by the LTUG Steering Committees.  If a topic change is necessary, the LTUG Steering Committees reserve the right to cancel your topic and fill the space with another Vendor's topic and the cancellation policy will apply.
  6. The Steering Committees will assign presentation dates and times.
  7. While the Steering Committees have created an agenda that provides the Presenters the undivided attention of Users, attendance at your presentation can not be guaranteed or controlled.
  8. All approved presenters must be registered and paid exhibitors at the LTUG Annual Conference Vendor Fair on Monday, June 22, 2026.
  9. Presenters who are not sponsors will have booth registration priority after sponsor booth registration and prior to open booth registration for all vendors.  See Booth Registration  for booth registration schedule.
  10. All approved presenters will be sent a link to upload their final presentation for committee review. In the form, presenters can select the following options for their presentations:
    1. the presentation may be added to the HA User Group website's Users forum archives (member log-in required),
    2. a modified version will be provided to be posted to the archives, or
    3. no presentation can be posted to the archives
  11. Only employees of the presenting company will be allowed to attend the presentation; Steering Committee authorization is required for other company representatives.

CANCELLATION POLICY

If you are chosen to present and need to cancel, please contact SV Events Planning Team and the applicable Steering Committee via email: