Travel Information


Customers

Customers are responsible for booking their own travel to the event. Please plan to arrive by 3:00 pm on Monday, January 26, 2026, and depart any time on Wednesday, January 28, 2026. 

Travel Reimbursement: 

  • Customers are eligible for a travel allowance, up to $500, for air travel, mileage, or rental car at the event. Travel costs over $500 will not be reimbursed.
    • Note: Each Customer is required to complete a minimum of six (6) confirmed appointments within the Networking Hub on Tuesday, January 27 to be eligible to receive travel reimbursement.
  • Each traveler is responsible for any additional charges such as baggage, upgrades, change fees, or fare charges.
  • Customer travel reimbursement is contingent on full participation in the conference events.
  • Travel reimbursement checks will be mailed to you within 45 days following the event. 

Ground Transportation: Airport transfers will be provided to/from the Hilton New Orleans Riverside over the official event dates (Sunday, January 25 – Thursday, January 29). Transfers outside of the event dates will be the responsibility of each individual.

Parking: Complimentary self-parking is available at Hilton New Orleans Riverside. Please indicate your parking needs when registering. 

Travel Submission Deadline: Monday, January 5. Once you’ve booked your travel, please upload your airfare receipt and travel itinerary into the registration system.


Associates

Associates are responsible for booking their own travel and ground transportation to/from the event.

Ground Transportation: Airport transfers will be provided to/from the Hilton New Orleans Riverside over the official event dates (Sunday, January 25 – Thursday, January 29). Transfers outside of the event dates will be the responsibility of each individual.  

Parking: Complimentary self-parking is available at Hilton New Orleans Riverside. Please indicate your parking needs when registering. 

Travel Submission Deadline: Monday, January 5. Once you’ve booked your travel, please upload your airfare receipt and travel itinerary into the registration system.

 

Hotel Partners & Special Guests

Hotel Partners and Special Guests are responsible for booking their own travel and ground transportation to/from the event.

 

Discounted Airfare Codes

ConferenceDirect has established preferred airlines for The Meetings Summit with discounted fares for attendees.  Please use the below information to book:

  • United Airlines: Discount on United flights traveling to New Orleans between 1/23/2026 - 1/31/2026. To make flight reservations online, enter promotional code ZRTD529531 on the 'book a flight' page. 
  • Delta Airlines: Delta Air Lines is pleased to offer special discounts for ConferenceDirect. Please click here to book your flights. Discount is applicable to/from Louis Armstrong New Orleans International Airport (MSY). You may also call Conferences and Events at 1.800.328.1111* Monday–Friday, 8:00 a.m. – 6:30 p.m. (EST) and refer to Meeting Event Code NM4RJ. on the 'book a flight' page. 
  • Southwest Airlines: Southwest Airlines is pleased to offer The Meeting Summit attendees discounted fares. To utilize the discount, book via SWABIZ using this link. Discount valid for travel 1/26/2026 to 1/28/2026.