Vendor Fair Booth Registration

The 7F Users Group Annual Conference is designed for User Attendee Only conference sessions. Vendors participate by sponsoring, presenting during the vendor solutions breakouts, and exhibiting at the vendor fair. Sponsors and Approved Vendor Presenters must be exhibitors at the vendor fair.

VENDOR EVENTS

Monday, May 18, 2026  |  1:30 PM - 6:30 PM

  • 1:30 PM: Vendor Fair Opens - all booths open in Exhibit Hall until 6:30 PM
  • 2:00 - 2:45 PM: Vendor Solutions Breakouts - Session 1*
  • 2:45 - 3:30 PM: Afternoon Break in Exhibit Hall
  • 3:30 - 4:15 PM:  Vendor Solutions Breakouts Session 2*
  • 4:30 - 6:30 PM:  Open Bar and Hor d'oeuvres in Exhibit Hall

Tuesday, May 19, 2026  |  4:00 PM - 6:30 PM

  • 3:15 - 4:00 PM:  Vendor Solutions Breakouts Session 3*
  • 4:00 - 6:30 PM:  Social Evening with Vendors

* Only employees of the presenting company will be allowed to attend the presentation; Steering Committee authorization is required for representatives from other companies to attend.

NEW FOR 2026!

  • The Vendor Fair booths will remain open the entire time from 1:30 - 6:30 PM on Monday in Towncenter Exhibit Hall.
  • User attendees have option to attend Vendor Solutions Breakouts Sessions OR the Vendor Fair on Monday. Vendors presenting during the breakouts will have a sign posted at their booth, "Join Us in Waterway {#} for our Breakout Session."
  • All exhibiting companies will have the opportunity (fees may apply) to join the Users in Towncenter Exhibit Hall for a Tuesday Evening Social. No booths to man - just grab a drink, a bite to eat, and have fun as Vendors and Users enjoy the activities!

BOOTH REGISTRATION

Early Booth Registration (for Sponsors and Approved Presenters):
SV Events will email a registration link at 11:30 AM Eastern each day as noted below. Booth registrations must be completed by 5:30 PM Eastern that day, or a booth will be selected for your company.

  • Tuesday, January 20, 2026 – Platinum Plus / Platinum
  • Wednesday, January 21, 2026 – Gold
  • Thursday, January 22, 2026 – Silver Plus / Silver
  • Tuesday, January 27, 2026 – Bronze
  • Wednesday, January 28, 2026 – Approved Presenters

Booth Registration (for companies not sponsoring or approved to present):

  • Wednesday, February 4, 2026 at 12:00 PM Eastern

Important Notes/Helpful Hints for booth registration on February 4:

  1. The registration is set to open exactly at 12:00 PM Eastern. Selecting the button early may delay access to the registration site. 
  2. Booths sell out quickly. In advance of the registration date, please:
    • review the floor plan, pricing, inclusions, and terms and conditions
    • obtain internal approvals
    • ensure all questions are addressed ahead of time, as we will not be able to respond to calls or emails at the time of registration
  3. If your credit card is not accepted, change the form of payment to “check” and complete your registration. Contact planning.team@sv-events.net to arrange payment.
  4. Only one booth is allowed per company. If two booths are purchased by the same company, the duplicate booth will be cancelled and refunded less a $75 administrative fee.

VENDOR FAIR FLOOR PLAN

VENDOR BOOTH REGISTRATION

MODIFY EXISTING REGISTRATION

An interactive floor plan, clickable to view who is registered in each booth. You cannot register for a booth from this link. 

 

Booth registration (for companies not sponsoring or presenting)
 

BOOTH REGISTRATION
LIVE FEBRUARY 4 at 12:00 PM Eastern

To make changes to your registration and/or add booth reps, click the link below.

Email address and reference number of the primary booth rep are required. This information may be found in the primary booth rep's confirmation email.

COMING SOON!

TERMS & CONDITIONS

  1. Exhibiting Companies may not share a booth with another company or invite a representative from another company without written approval from the Steering Committee. Booth sharing may be allowed if and only if:
    • Exhibiting Companies are owned by the same parent company, or
    • One of the companies in the booth space sells directly to the other company in lieu of sales to a User, such as a Distributor or Representative.
  2. Booth assignments are provided on a first-come first-serve basis upon registration. Higher tier sponsorships receive higher priority.
  3. If booth space is sold out, a waitlist may be enabled. If we have any booth cancellations, companies on the waitlist will be offered booth space. Payment in full must be received within 2 business days of accepting the available booth.
  4. Each 10’W x 8’D booth space is allowed a maximum of (6) six exhibiting company representatives.
  5. Each 20’W x 8’D booth is allowed a maximum of (10) ten exhibiting company representatives.
  6. Booth Restrictions:
    • Pipe and drape must remain in place and may not be repositioned or removed to expand your booth area.
    • All display items must fit entirely within your designated booth footprint and not exceeed 8 feet in height. Items encroaching into aisle space must be repositioned inside the booth.
    • Booth set-ups must not obstruct sightlines to adjacent booths.
  7. Breakout session presenter(s) from an exhibiting company must be registered as an additional booth representative if planning to attend the vendor fair.
  8. Each exhibiting representative is expected to wear his/her own badge.
  9. Exhibiting Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
  10. The 7F Steering Committee reserves the right to make changes to booth assignments in its best judgment when required.
  11. Exhibiting Companies who do not follow these Terms and Conditions will not be invited to attend any portion of the following year’s annual conference.
  12. Payment for booth space must be received no later than 5:00 pm Eastern on Wednesday, March 4, 2026.
  13. Booth spaces in which full payment has not been received by 5:00 pm Eastern Thursday, March 5, 2026 will be cancelled and offered to the next company on the waitlist.

CANCELLATION/REFUND POLICY

Exhibit Booth Cancellations:

  • by  Wednesday, March 4, 2026: Refundable with a $75.00 cancellation fee
  • Thursday, March 5, 2026 or later:  Non-refundable

Additional Booth Representative Cancellations:

  • by Friday, May 1, 2026: Refundable
  • Saturday, May 2, 2026 or later: Non-refundable*

* Name changes in lieu of cancellation are allowed, provided new booth representative is from the same company and there are no modifications to payments already received.