Vendor Presentation Opportunities

Vendors who are interested in providing a technical presentation to the User attendees during one of the breakout sessions below are invited to submit an abstract for consideration. Only abstracts submitted through this online link will be considered.
 
 

  • Please keep abstract to a brief description.  If you feel the Steering Committee needs additional detail, a supporting PDF document may be uploaded during the submission process.
  • If selected, the abstract will be included in the conference mobile app. The abstract will serve as an introduction to the presentation topic and should be used to attract Users to your discussion.
 

 

IMPORTANT DATES

October 14, 2025 Link to submit abstract OPENS
November 14, 2025 at 11:59 PM EST Link to submit abstract CLOSES
December 12, 2025 by 5:30 PM EST Committee decisions will be emailed to all vendors who sumitted an abstract.
December 12, 2025 by 5:30 PM EST Presentation day/time assignments will be emailed to approved presenters.
January 14, 2026 Presentation payment must be paid in full.
April 17, 2026 Final presentations due for committee review.

 

VENDOR SOLUTIONS BREAKOUT SCHEDULE

MONDAY, MAY 18, 2026
2:00 PM - 2:45 PM (3) 45-minute Vendor Solutions Presentations (simultaneous)
3:30 PM - 4:15 PM (3) 45-minute Vendor Solutions Presentations (simultaneous)
   
TUESDAY, MAY 19, 2026  
3:15 PM - 4:00 PM (3) 45-minute Vendor Solutions Presentations (simultaneous)

 

PRESENTATION FEES AND INCLUSIONS

  • 45-minute Vendor Solution Breakout: $515.00

Provided in each breakout room:

  • LCD projector package
  • Laptop will be provided by 7F Users Group. The final Steering Committee-approved presentations will be loaded to the laptops prior to the conference.
  • One table next to podium for presenter materials
  • Podium
  • Wireless lavalier microphone for presenter
  • Catchbox microphone for Q&A

TERMS & CONDITIONS, CANCELLATION, AND REFUND POLICY

TERMS AND CONDITIONS

  1. Presentations must be technical in nature - addressing design issues, improving performances, troublshooting, results from RCA studies, etc. Selling and other related activities are limited to the vendor fair only.
  2. Presentations must focus on currently available technology/processes/systems/components. Presentation attendees shall not be utlized as makeshift focus group for future product development; that is for the vendor fair if you choose.
  3. Abstracts will only be accepted through the designated online submission link. The 7F Steering Committee reserves the right to approve or decline any abstract.
  4. Muliple abstracts may be submitted. Please focus on quality vs. quantity. Submitting multiple abstracts does not guarantee your company will be chosen to present.
  5. Presentation topics may not be changed once chosen by the 7F Steering Committee.  If a topic change is necessary, the 7F Steering Committee reserves the right to cancel your topic and fill the space with another Vendor's topic and the cancellation policy will apply.
  6. The 7F Steering Committee will assign presentation dates, times, and meeting rooms.
  7. While the 7F Steering Committee has created an agenda that provides the Presenters the undivided attention of Users, attendance at your presentation can not be guaranteed or controlled. Presentation fees will not be refunded based on lack of attendance.
  8. Presentations are limited to 45-minutes, including Q&A.
  9. The $515.00 presentation fee is separate from the exhibit booth fee and charged upon confirmation as an "Approved Presenter."
  10. The 7F Steering Committee reserves the right to cancel the presentation space for vendors whose presentations are not paid in full by the payment deadline.
  11. All approved presenters must be registered and paid exhibitors at the 7F Annual Conference Vendor Fair on Monday, May 18, 2026.
  12. Presenters who are not sponsors will have booth registration priority after sponsor booth registration and prior to open booth registration for all vendors.  See Booth Registration  for booth registration schedule.
  13. All approved presenters will be sent a link to upload their final presentation for committee review. Within the form, presenters can indicate if the presentation may be added to the 7F User Group website's User Forum (member log-in required) or if a modified version for the website will be provided.
  14. Only employees of the presenting company will be allowed to attend the presentation; Steering Committee authorization is required for other company representatives.

CANCELLATION POLICY

  • Date of confirmation - Wednesday, January 14, 2026 : $465.00 refundable with a $50.00 cancellation fee
  • Thursday, January 15, 2026 or later: Non-refundable