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SPEAKER INFORMATION

We are delighted to welcome you as a speaker at the CPS Annual Conference 2026, and hope you enjoy and benefit from your participation. Working closely with you is a high priority for us. If you have any questions or need assistance, please contact us at meetings@cps.ca. 
       
Conference Details
The conference will take place May 21-23, 2026, at:
Rogers Centre Ottawa
55 Colonel By Dr, Ottawa ON K1N 9J2
     
Speaker Resources

CPS prepares a comprehensive Speaker Guide for all speakers to reference as they prepare for their participation. This guide covers information on travel and accommodations, presentation format, slide decks, audio-visual details, handouts, and social media interaction. You can download this guide and other related resources below.

        
Speaker Deadlines

Your compliance with the deadlines below is essential and appreciated. As a conference speaker, you agree to present in May and to submit personal information by specific deadlines, as follows:

Due Date Action Details Applicable speakers
One week after confirming availability Speaker Agreement and Full Disclosure Form Complete the online Speaker Agreement and Disclosure form (link sent by email). All
January 31, 2026 Headshot and Biography Speakers are requested to provide a headshot and a biography All
March 15, 2026 Travel Arrangements Travel booking must be made through the CPS official travel agent. An email will be sent to applicable speakers. General Sessions, Co-developed Sessions and Subspecialty Sections only
March 31, 2026 Registration You will be provided a code for your complimentary registration in January 2026 All (unless otherwise specified)
April 16, 2026 Hotel Arrangements Hotel bookings must be made through the Westin Ottawa. An email will be sent to applicable speakers. General Sessions, Co-developed Sessions and Subspecialty Sections only
May 8, 2026 Handouts Information on how to submit will be emailed to speakers by April 2026. All
May 14, 2026 Presentations Information on how to submit will be emailed to speakers by April 2026. All
June 23, 2026 Expense Claim Form Expense Claim forms will be emailed following the conference to applicable speakers. General Sessions, Co-developed Sessions and Subspecialty Sections only

 

 

     
Speaker Registration and Expenses

All conference speakers receive a complimentary registration to the conference. Speakers will be provided with a code by CPS staff to register.

The CPS Annual Conference employs the following policy on speaker expense approval and reimbursement to maximize the financial wellbeing of the CPS Annual Conference, in the best interests of the CPS.

Proposal Speakers:
A proposal speaker is defined as a presenter whose general proposal was submitted to and accepted by the Annual Conference Committee. A proposal speaker receives complimentary conference registration, but must pay for additional costs outside of usual registration fees such as social events, as well as their own travel and accommodations.
 
Invited General Session, Co-developed and Section Speakers:
An invited speaker is a speaker who has not submitted through the general proposal process. Invited speakers approved by the Annual Conference Committee will receive complimentary conference registration and will be reimbursed for related travel and accommodation expenses, as outlined in the Speaker Guide.
     
Speaker Ready Room

A Speaker Ready Room for the 2026 annual conference will be located in Rogers Centre Ottawa - Show Office 2C on Level 2, for the use of speakers onsite during the conference. A number of computers will be available for you to review your presentation. Computers are equipped with Microsoft PowerPoint presentation software. There are no printers or copy machines available. Speaker support services are available to assist with any technical needs you may have.

All presentations must be upload to Preseria, the presentation management system, by May 14, 2026.  Any changes to the presentation slides after this date, will need to update on-site in the Speaker Ready Room where their presentation will be loaded into the central system. You will not be able to use your own laptop. All presentations are transferred electronically to the speaker’s assigned meeting room at the assigned time. 

Speaker Ready Room hours:
Wednesday, May 20 – 1200-1900
Thursday, May 21 - 0700-1700
Friday, May 22 - 0700-1700
Saturday, May 23 – 0700-1400