Committee Information, Schedules & Registration

Symposium and Workshop Registration

There will be no symposium or workshop taking place at D02 June 2026 Committee Week.

If you have questions regarding symposium/workshop, please contact ASTM Symposia Operations via email at symposia@astm.org or by calling +1 610-832-9522.

Hotel Information

All meetings will be held at the Hyatt Regency McCormick Place-Chicago, 2233 South Dr. Martin Luther King Jr. Drive, Chicago, IL 60616.

Hotel Reservations:

Please support ASTM International by reserving your sleeping room at our official D02 June 2026 Committee Week Hotel and Meeting site.

The discounted rate will be honored until the ASTM block is full, but no later than May 12th, 2026. The ASTM rate is $225 plus tax. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full. The hotel requires a credit card to guarantee your reservation, once submitted a confirmation number will be provided electronically. To book accommodations using the ASTM rate, please click the link below.

Hyatt Regency McCormick Place-Chicago Reservations:

Hyatt Regency McCormick Place-Chicago Reservation Link

Government Per Diem Reservation Link Hyatt Regency McCormick Place-Chicago

 ADVANCED DEPOSIT AND CANCELLATION/CHANGE POLICY: 
A Guarantee Deposit equal to one night's room and tax will be charged to the card on file upon booking your reservation. This deposit will be refundable should you cancel your reservation through the end of the Business Day on Tuesday, May 12, 2026.  Deposits will be non-refundable for any cancellations made after Tuesday, May 12, 2026.
 

The Hyatt Regency McCormick Place-Chicago has a limited number of rooms at the government per diem rate. The government per diem rates are set by fiscal year, effective October 1 each year; you will be charged the prevailing rate at the time of the meeting, not at the time of booking. Find current rates in the CONUS by visiting GSA.GOV. The government per diem rate reservations may be made via our online reservation system, using the blue hyperlink above. You must present your ID at the front desk upon check-in. .

IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent, they must ask for a non- commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

The D02 June Committee Week Hotel provides prime meeting space for your committee meetings, events and activities. ASTM International is legally bound to fill the contracted guest room block and an inability to fill the block will result in severe financial penalties which could affect negotiations and increase costs for future meetings.

INTERNET: The Hyatt Regency McCormick Place-Chicago hotel offers free in-room Wi-Fi available to hotel guests. 

Pre-Meeting Checklist

• Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting, but one must register  (note: meeting registration only, contact hotel for accommodations).
• Pre-registration on the ASTM website saves you time by going directly to the pre-registration counters on-site for badge retrieval
• Pay in advance online for committee activity fees and/or food events to avoid paying on-site
• If unable to pre-register prior to the meeting, registration and payment of fees/events are available on-site
• Register for Symposium/Workshop
• Review the prior meeting minutes for current committee activities
• Review Ballot Closing Reports, especially those in which you have a particular interest
• Review posted meeting schedule and agendas (check for committee specific social events)
• Download material in preparation for the meeting
  • CREATE My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend; can be used for multiple committees)
  • CREATE MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules)
• Review your committee roster to identify important points of contact that may be of interest to your business, for mentor opportunities, or for general industry contacts. A list of committee officers is also available for reference on the committee homepage.)
• Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link: Member Training
• Plan to attend Committee Week Training Modules conducted by ASTM Staff
• Check with your committee's leadership for committee specific training offered during the meeting
• If you need copies made for your meeting or AV support, contact your Staff Manager four weeks prior to the meeting
• Invite a colleague to attend the meeting
• Contact your Staff Manager with any questions you may have

• In your final email before committee week you will receive the official “welcome letter”

  • Please be sure to review for helpful tips about registration location once you arrive
  • Coffee breaks in the morning and afternoon for all members (great opportunity to network with other members or plan a brief meet-up)
  • Other events happening you may want to attend either to network or take advantage of available resources
• If you are Attending Your First Committee Week (Spanish version) or would like to see How ASTM Meetings Work, click on the links to learn more.

Sponsorship

Perk Up Committee Weeks — Sponsor the “Morning Fuel” Coffee Station at an Upcoming ASTM Committee Week! 

ASTM is now offering sponsorship opportunities for those interested in sponsoring an early morning coffee station at upcoming ASTM committee weeks. A sponsorship helps improve the overall ASTM Committee Week experience and gives you the chance to prominently display your branding. at the morning coffee station. The deadline to purchase a sponsorship for D02 June 2026 Committee Week is May 28th.

To learn more about available sponsorship opportunities, click here.

Local Area and Transportation Information

Our D02 June 2026 Committee Week will take place in Chicago, a major metropolitan city with a wide range of neighborhoods, dining options, and cultural attractions. Our host hotel, Hyatt Regency McCormick Place-Chicago, is located in the city's South Loop neighborhood and offers convenient access to a variety of the city's sports and entertainment venues. 

The Hyatt Regency McCormick Place-Chicago is about 21 miles/40 minutes from the O'Hare International Airport and 9.6 miles/20 minutes from Midway International Airport.

PUBLIC TRANSIT: Travel from O'Hare International Airport to the Hyatt Regency McCormick Place-Chicago will take an estimated 1 hour and 30 minutes. Riders can take the CTA Blue Line going to Forest Park, depart at Jackson station, and then transfer to the #3 bus that has a convenient stop directly in front of the host hotel. 

Travel from Midway International Airport to the Hyatt Regency McCormick Place-Chicago will take an estimated 45 minutes. Riders can take the Orange Line Loop to Roosevelt station and then transfer to the #3 bus that has a convenient stop directly in front of the host hotel. 

 For more public transit options in the Chicago area, please click here.

TRANSPORTATION  SERVICES: Taxis and rideshare services, including Uber and Lyft, are readily available at both O'Hare and Midway Airports. The estimated fare for a taxi or rideshare from Midway Airport to the McCormick Place area is approximately $35-$40, depending on traffic and availability. The estimated fare for a taxi or rideshare from O'Hare Airport to the McCormick Place area is approximately $50, depending on traffic and availability.

PARKING:  At the Hyatt Regency McCormick Place-Chicago, on-site self-parking is available for $40.00 daily. Valet parking is available for $60.00 daily. 

Training Sessions

Training Courses

Aviation Fuels: Specifications and Test Methods

Price: $1599
Hyatt Regency McCormick Place-Chicago
(Tuesday-Thursday) June 16th-18th, 8:00a.m.-4:30p.m. CDT

Registration is required for this course

Take your aviation fuel expertise to new heights with our comprehensive 3-day course on aviation fuel specifications and test methods. This industry-leading training provides deep insights into aviation fuel quality control, specification development, and real-world application.

To register for this course please click here.

Gasoline: Specifications, Testing, and Technology

Price: $1599
Hyatt Regency McCormick Place-Chicago
(Tuesday-Thursday) June 16th-18th, 8:30a.m.-5:00p.m. CDT

Registration is required for this course 

This extensive class provides broad coverage of the specifications, testing, technology, and U.S. regulations related to gasoline. You'll learn about the different types and components of gasoline, octane number, volatility, drivability, as well as product quality control throughout the motor gasoline product value chain. The course covers the ASTM, organization, it’s D02 Committee and D02.A Subcommittee on Gasoline, specifications related to gasoline, gasoline additives, oxygenates, the refining process, the quality and distribution of fuels, and much more.

To register for this course please click here.

Training Sessions and Committee Events

ASTM staff will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. Refreshments will be available at all training sessions. The following topics will be discussed:

Workshop: Committee D02 Member Orientation 
(Monday) 7:00am - 8:00am CDT

This orientation will include an overview of ASTM and the organization and structure of D02. Learn about your role and responsibilities as a new D02 member. There will be an opportunity to ask questions. All members, especially new members and visitors, are encouraged to attend. The orientation will be presented by Teresa Alleman, Committee D02 First Vice-Chairman.

Workshop: Introduction to the Interlaboratory Study Program (ILS)
(Monday) 12:00pm - 1:00pm CDT

This module is designed to familiarize members with the ILS Program, its features, benefits, capabilities, and the online registration process. Research Reports will also be specifically addressed during the session. This workshop will benefit anyone planning to run (or participate in) an interlaboratory study to generate a precision statement for a new or existing ASTM test method. Presented by ASTM ILS Staff.

ASTM Proficiency Testing Program and Instructor Led Global Education Presentation
(Tuesday) 12:00pm - 1:00pm CDT

Learn how Training and Proficiency Testing Programs can help you improve proficiency with ASTM Standards and Test Methods! ASTM Training and eLearning offers award-winning continuing education courses and industry-leading online training programs. ASTM Proficiency Testing Programs (PTP) are statistical quality assurance programs that enable laboratories to evaluate and improve performance, and maintain and fulfill mandatory accreditation requirements. In addition, the ASTM Lab Services program will be on hand to discuss new offerings.

ASTM Alliance for Empowering Women (AFEW) Speaker Workshop
(Tuesday) 5:00pm - 6:00pm CDT

The Alliance for Empowering Women (AFEW) group is hosting an educational Speaker Workshop. This is an inclusive event open to all ASTM Committee Week registered guests who wish to attend. All are welcome!

ASTM Member Training and Q&A Session: Handling Negatives at a Meeting and By Ballot
(Wednesday) 12:00pm - 1:00pm CDT

This session will teach members how to effectively move documents from a subcommittee ballot through main committee and Society review. A review of the role of COS (Committee on Standards) is also included; with a special focus on the procedural handling of negative votes throughout the balloting process. Learn to get positive results from negative votes!  This will be taught by ASTM Staff.

The Alliance for Empowering Women (AFEW) Social Networking Event
(Wednesday) 6:00pm - 9:00pm CDT

Power up your network with AFEW! This is your chance to connect with fellow professionals, especially those from the ASTM D02 committee, in a fun and relaxed setting. Expand your network and enjoy a night of community with the Alliance for Empowering Women.

Interlaboratory Studies (ILS) Question and Answer Sessions
See signs for dates/times/locations specific to the Committee Week

In addition to the ILS Workshop schedule above, several ILS Q&A Sessions have been planned with ASTM ILS Staff. Please feel free to drop by and ask questions about, or brainstorm ideas for, your upcoming interlaboratory studies. ILS representatives will also be available to review the status of your current interlaboratory studies and help you plan the next steps. Sessions are open to all, and no appointments are needed.

Members' Guest* Hospitality 

ASTM International attendees' guests (spouses, significant others, etc.) are welcome to join us for breakfast Monday through Thursday from 8:00am to 9:30am at the Hyatt Regency McCormick Place-Chicago.

Complimentary Support Services

ASTM meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers and printers during registration hours.

REGISTRATION HOURS:

Sunday: 1:00pm - 6:00pm
Monday-Wednesday: 7:00am- 5:00pm
Thursday: 7:00am - 2:00pm

ASTM MEMBERS WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area and the meeting rooms.

Committee Voluntary Activity & Event Fees

Voluntary Activity Fees and Contributions - Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The fee can be paid during registration. This voluntary contribution is not an ASTM International society fee.

Special Events - If your committee is having an event and collecting fees to attend, you may pay this during registration. Contact your Staff Manager or check in with the registration desk for questions.

In the event you need a refund please refer to the following policies:

Special Event Fee: A refund for a special event fee, which includes banquet functions and/or committee activity, will be honored only if requested 5 business days prior to the event.

Symposium Fee: A refund of the symposium fee will be honored at least 10 business days prior to the workshop.

Activity Fee and Contribution: A refund for an activity fee may be requested up to the last day of the event. 

You will see a refund on your credit card statement within 5 to 10 business days.

In order to request a refund, you can click the modify link provided in your confirmation email. Once in your registration you can deselect that fee and select continue and proceed with the modification or you can select “Cancel Registration.”

Inclusivity and Accessibility 

ASTM International is committed to fostering a safe, productive, and inclusive environment for all participants in its committee meetings. We welcome individuals of diverse faiths, abilities, appearances, ages, sexual orientations, gender identities and expressions, respecting each voice in accordance with our core values of diversity, equity, inclusion, and belonging. 

We kindly request that all meeting attendees maintain professional conduct throughout our meetings and events. ASTM members and attendees should act in a manner that is consistent with the mission of ASTM and its policies, as well as the spirit of the ASTM International Responsibilities of Membership, Appendix B found in the ASTM Regulations Governing ASTM Technical Committees. Should any concerns arise during your participation, please contact your Committee’s Staff Manager.

Our 2026 meeting will be held in Chicago at the Hyatt Regency McCormick Place-Chicago. Chicago has established municipal ordinances related to non-discrimination. Attendees seeking additional information about local policies or community resources may consult Choose Chicago.

The Hyatt Regency McCormick Place-Chicago complies with ADA standards. For detailed information regarding accessible accommodations, including rooms, common areas, and specialized services, please contact the hotel directly at (312) 567-1234.

Questions

For information on ASTM International's products and services, please visit the ASTM website at www.astm.org.

Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact the ASTM Meetings Department at meetings@astm.org.