Travel

Travel Information

Customers

Customers are responsible for booking their own travel to the event. Please plan to arrive by 5:00 pm on July 29, 2025, and depart any time on Friday, August 1, 2025.

Ground Transportation: Airport transfers will be provided to/from the Caesars Palace over the official event dates (Tuesday, July 29 – Friday, August 1). Transfers outside of the event dates will be the responsibility of each individual.

Travel Submission Deadline: Tuesday, July 1. Once you’ve booked your travel, please upload your airfare receipt and travel itinerary into the registration system.

Travel Reimbursement: Customers are eligible for a travel allowance, up to $500, for air travel, mileage, or rental car at the event. Travel costs over $500 will not be reimbursed. Please note that each traveler is responsible for any additional charges such as baggage, upgrades, change fees, or fare charges. Customer travel reimbursement is contingent on full participation in the conference events.

Check Distribution: Travel reimbursement checks will be mailed to you within 45 days following the event.

Associates

Associates are responsible for booking their own travel and ground transportation to/from the event.

Travel Submission Deadline: Tuesday, July 1. Once you’ve booked your travel, please upload your airfare receipt and travel itinerary into the registration system.

Partners

Partners are responsible for booking their own travel and ground transportation to/from the event.

Discounted Airfare Codes

ConferenceDirect has established three Preferred Airlines for CDX 2025 with discounted fares for attendees. Please use the below information to book:

Delta: Click here to book your flights. You may also call at 1.800.328.1111, Monday–Friday, 8:00 a.m. – 6:30 p.m. (EST) and refer to Meeting Event Code: NM4KS.
United: To make flight reservations online please click on discount code ZPW2807967.
Southwest: To utilize the discount, book via SWABIZ® using this link. Valid 7/27/2025 to 8/3/2025.