Contents
What has changed within the PMI Community Webinar program
Webinar Best Practices: A Guide for PMI Community Presenters
Best practices presentation content, design, and flow
What to expect when submitting a proposal
How to create a ProjectManagement.com profile
How to create an Aventri account
How to complete the submission form
What has changed within the PMI Community Webinar program
Over the past several months, the PMI Community Webinar program has been making changes to align with the PMI: Next strategy. We are upgrading our community-generated knowledge platforms and resources to automate and scale up the amount of community content available. This will enable us to provide more webinars and support for your lifelong learning and development.
In addition, we have implemented a peer reviewer process for webinar submissions. These peer reviewers are volunteers who are subject matter experts, vetted and approved based on a list of criteria. They will serve a minimum one-year term. With their help, we will ensure that we continue providing quality webinars that are relevant and beneficial to you.
To make the webinar submission and review process seamless, the webinar presentation slides need to be provided at the time of submission using the webinar template. We are supporting the lifelong learning and development PMI: Next strategy by accepting most webinars (95%) and helping less polished speakers strengthen their content and presentation skills with feedback from peer reviewers. This ensures that you receive the best possible content and learning experience.
Before you begin:
- Read packet fully
- Complete presentation slide show on the Webinar Program Speaker Template*
- Sign the Speaker Agreement*
*optional during first stage of submission process
Once you have these items, you are ready to submit your webinar.
- Go to PMI Community Webinar Program
- Scroll down and see where you can create your Aventri account.
- Once your account is created, click the first "tab" in the menu bar "Submit Content".
- There will be questions about your content and background in giving webinars.
- Once you have answered the questions, you will come to the end of the form.
- If you have your presentation and signed speaker agreement complete use the buttons to upload them here, though it is not mandatory until we ask for it. If you need to come back to your submission, it will be saved from your last visit.
- Hit the submission button. You will receive an email that your submission has been received.
- The review process takes about a week (2 weeks if you provided the presentation). Once the Content Team decides to move the speaker forward in the process:
- You will receive an email asking you to upload your presentation and signed speaker agreement.
- Your presentation will be reviewed by our peer reviewer team. If you need to make adjustments to your presentation you will receive another email letting you know and providing a link to upload your updated presentation.
- Once your presentation is approved, you will receive an email with links to choose the dates and times that work best for you for both your tech check and live webinar.
- After you have chosen your dates, we will put your sessions in the system, this may take a couple of days.
- Once the sessions have been put in you will receive an invite for each from Webinars@ProjectManagement.com.
- After you have completed your webinar, you will receive a Speaker Summary.
Once you receive the link to choose your dates, the system will only allow you to schedule something 6 weeks or more in advance. This is to have your webinar get the greatest number of registrations for the best attendance rate.
All in all, the process takes about 2 months from start to finish.
Week 1: Submission entered
Week 1: Reviewers assigned
Week 3: Reviews completed
Week 3: PMI decision made to approve webinar, PMI provides booking links to schedule your tech check and live webinar session.
Week 4: Webinar registration page created, and tech check set up.
Weeks 5 – 9: Waiting
Week 10: Tech Check
Webinar
Week 11: Speaker Summary
Standard Schedule Presenters
|
Practice and Recordings |
Monday |
9 am & 1 pm |
|
Live |
Tuesday |
9 am & 11 am |
|
Live |
Wednesday |
11 am & 1 pm |
|
Live |
Thursday |
9 am & 11 am |
|
Practice and Recordings |
Friday |
10 am & 12 pm |
Webinar Best Practices: A Guide for PMI Community Presenters
Introduction
Welcome to our webinar program! We're thrilled to have you join us as a presenter in our community-driven initiative focused on sharing knowledge and experiences. This guide is designed to help you create and deliver interactive webinars that will inspire and educate our community members in their career goals.
- Your presentation should be no longer than 45 minutes and will be followed up with a Q/A portion to round out the hour.
- Provide 5 questions in advance to start the Q/A session.
- Make sure your presentation is free of promotional materials; this includes your company’s logo and any mention of services or products for sale.
- Incorporate interactive elements.
- Audience is made up of predominantly intermediate and expert level practitioners.
- Depending on topic/timing your webinar could garner up to 2,500 registrations. Attendance rates are typically between 40 to 50% of registrations.
Appropriate Content
- Topics: A proposal may include several applicable topics. This list reflects both the interests of our community and the focus of PMI. Special interest around the blue items.
- You must own the rights to your content or provide written permission from the author.
|
Agile Artificial Intelligence Benefits Realization Business Analysis Career Development Change Management Communication Complexity Cost Management Decision Making Disciplined Agile Delivery ESG Earned Value Management Estimating Ethics Gigaprojects Governance Hybrid Innovation Leadership Organizational Culture Organizational Project Management Outsourcing Project Management Education |
PMO Product Management Portfolio Management Procurement Program Management Project Integration Quality Management Requirements Management Resource Management Risk Management SCRUM Scheduling Scope Management Social Impact Stakeholder Engagement Strategy Sustainability Talent Management Teams Using PMI Standards Work Breakdown Structures XMO – where x indicates the type of Management Office |
- Presenters shall not use PMI’s webinars to promote non-PMI services, products, or educational programs.
- Content should be grounded in evidence and research, utilizing methodologies and proven techniques to support its arguments. This approach ensures the proposal is credible and persuasive, rather than subjective and opinion based.
- Must include proper citations for all sources used in the content, including images.
- We invite you to present your webinar in the language that you are most comfortable with. If you do decide to present in your local language, please include the English and Local language text in each section of the submission.
Designing an Interactive Webinar
Before diving into creating your webinar content, it's essential to understand your audience's needs and interests. Consider what knowledge or skills they are looking to gain from your presentation. Setting clear objectives will help you stay focused and ensure your webinar delivers value to participants.
Interactive elements such as polls, Q&A sessions, and interactive exercises can greatly enhance engagement and retention.
Creating Compelling Slideshows
When designing your slides, keep them visually appealing and easy to follow. Use clear, concise language and incorporate visuals and graphs to reinforce key points. Ensure your slides are accessible to all participants, including those with visual impairments, by following accessibility guidelines. Make sure your presentation is free of promotional materials, this includes your company’s logo and any mention of services or products for sale.
Setting Up Your Room for Success
Select a quiet, well-lit space for your webinar to minimize distractions and ensure good audio and video quality. Position your camera at the height of your eyes. If you have an external microphone, make sure it is working properly by testing them before your practice session to ensure clear sound and image.
Mastering Communication with the Camera
Speaking to a camera can feel unnatural at first, but with practice, you can effectively engage your audience. Maintain eye contact by looking directly into the camera and use facial expressions and gestures to convey your enthusiasm and expertise. Standing is a good way to help with this. Speak clearly and at a moderate pace to ensure your message is understood.
Dressing Appropriately for the Webinar
Choose attire that is professional and appropriate for your audience and topic. Avoid distracting patterns or colors that may detract from your message. Dress comfortably but confidently to help you feel at ease during the webinar.
Preparing Your Computer and Equipment
Ensure your computer and equipment are in good working order before the webinar. Test your internet connection, audio, and video equipment to prevent technical issues during the presentation. You will be able to familiarize yourself with Zoom features you'll be using during the practice session. Before your practice session make sure you know how to log into ProjectManagement.com as this is how to get to the Zoom platform.
Crafting an Outline with Key Takeaways
Organize your webinar content in a clear and logical manner. Create an outline that highlights key points and takeaways you want participants to remember. Incorporate storytelling and examples to illustrate your ideas and make them more memorable.
Timing and Incorporating Polling/Seed Questions
Consider the timing of interactive elements such as polls and seed questions to keep participants engaged throughout the webinar. Create polls that are relevant to your topic and encourage audience participation. Seed questions strategically to stimulate discussion and interaction.
Conclusion
Thank you for taking the time to prepare and deliver a webinar for our community. By sharing your knowledge and experiences, you're helping others in their career journey. We encourage you to continue participating in our webinar program and sharing your expertise with the community.
Best practices presentation content, design, and flow
Title and Introduction
- Webinar Title
- Presenter(s)
- Introduction
- Brief introduction of the presenter(s)
- Overview of the webinar topic
- Objectives and what participants will learn
Agenda
Welcome and Housekeeping (2 minutes)
- Welcome participants
- Explain how to use the webinar platform (e.g., chat, Q&A)
- Outline the agenda and timing
Introduction to the Topic (5 minutes)
- Background information
- Importance of the topic
- Key objectives
- Interactive Element (Polls, quizzes, discussion prompt)
Main Content (30 minutes)
Section 1
- Key points
- Supporting data and examples
- Visual aids (slides, charts, graphs)
- Real-life examples, Lessons Learned, Best Practices
Section 2
- Key points
- Supporting data and examples
- Visual aids (slides, charts, graphs)
- Real-life examples, Lessons Learned, Best Practices
- Interactive Element (Polls, quizzes, discussion prompt)
Section 3
- Key points
- Supporting data and examples
- Visual aids (slides, charts, graphs)
- Real-life examples, Lessons Learned, Best Practices
Q&A Session (15 minutes)
- Open the floor for questions from participants
- Address common questions and concerns
Conclusion (3 minutes)
- Recap the main takeaways
- Reinforce the learning objectives
- Thank participants for attending
Learning outcomes are measurable statements that articulate at the beginning of the webinar what attendees should know, be able to do, or value as a result of taking a course or completing a program. Read more about learning outcomes, Cornell Learning Outcomes, and University of Wisconsin-Madison. If you are having trouble with these, consider asking PMI Infinity for help.
Writing learning outcomes involves creating clear, specific, and measurable statements that describe what learners will be able to do upon completing a course or training. Here’s a structured approach to help you write effective learning outcomes:
- Focus on Actionable Goals:
- Use action verbs to describe what learners will be able to do.
- Ensure the outcomes are specific and observable.
- Align with Course Objectives:
- Ensure the learning outcomes align with the overall objectives of the course or training program.
- Reflect the key skills, knowledge, and competencies that learners should acquire.
- Make Them Measurable:
- Define criteria for assessing whether the learning outcomes have been achieved.
- Use quantifiable terms to specify the level of performance expected.
- Consider the Learner’s Perspective:
- Write the outcomes from the learner’s point of view.
- Focus on what the learner will gain rather than what the instructor will teach.
- Use Clear and Concise Language:
- Avoid jargon and complex language.
- Ensure the outcomes are easy to understand and interpret.
Example of Learning Outcomes
Before:
- Understand project management principles.
- Know how to use project management tools.
After:
- Identify the five phases of project management and explain their significance in a project lifecycle.
- Create a project plan using industry-standard project management software, including defining scope, schedule, and resources.
- Analyze project risks and develop mitigation strategies to address potential issues.
- Demonstrate effective communication skills by presenting project updates to stakeholders.
- Evaluate project performance using key performance indicators (KPIs) and recommend improvements for future projects.
What to expect when submitting a proposal
Once you submit your webinar the process takes about 2 months from start to finish.
Week 1: Submission entered
Week 1: Reviewers assigned
Week 3: Reviews completed
Week 3: PMI decision made to approve webinar, PMI provides booking links to schedule your tech check and live webinar session.
Week 4: Webinar registration page created, and tech check set up.
Weeks 5 – 9: Waiting
Week 10: Tech Check
Webinar
Week 11: Speaker Summary
How to create a ProjectManagement.com profile
If you have a PMI.org account, you already have access to create a profile on ProjectManagement.com. Go to ProjectManagement.com and click Log In. Sign in with your PMI.org account. Complete a ProjectManagement.com profile including a picture and details about yourself.
If you do not have a PMI.org account, click on the Register/Sign In button and create an account. Refer to directions above on how to create a profile.
How to create an Aventri account
This is the landing/home page for the Community Content Submissions. The first time you access this site, you’ll need to create an account. This should take no longer than 1-5minutes. Select the option for “New User? Click Here” and you will be taken to the Create Account page.
When you click the “New User? Click Here” button on the last page, you will automatically be taken to the Create Account page. You will fill in the required information (noted by a red *) and select “Save” at the bottom of the screen.
Once you’ve saved your account information, you will automatically be brought to the “Submit Content” page.
How to complete the submission form
- Webinar Title – Please keep this to less than seven words.
- Please provide the link to your PMI user profile (You can find your profile link by signing into ProjectManagement.com. Go to your profile page and grab the URL for that page) If you do not have a profile, please log into ProjectManagement.com with your PMI.org account login and password. This will create a profile. Make sure you complete your profile. This is important as some might want to look up your profile to see your location, skills, etc. A picture is always a nice touch.
- Will you have co-presenters for this Community Webinar? You may have a maximum of 2 co-presenters.
- Webinar Summary (This 1-2 sentence summary is your "pitch" to the PMI Community and will be used to promote your webinar. Make it engaging and concise)
- Webinar Description (This 3-4 sentence description is your pitch to our audience and what the PMI Community will see when they access the webinar)
- What is the most suitable level for your audience?
- CORE: This presentation is appropriate for those interested in furthering introductory knowledge and expanding to the next level
- INTERMEDIATE: This presentation will focus on expanding existing knowledge and appropriate for those interested in using content in practical applications to master concepts
- ADVANCED: This presentation will focus on implementation of highly technical or detailed deliverables
- PMI Talent Triangle PDU Alignment - Only one choice per category, all choices must add up to 1.0 PDU for a 60-minute webinar. Please select which Talent Triangle elements your submission aligns with:
- Ways of Working
- Power Skills
- Business Acumen
For more information on the Talent Triangle Categories, visit PMI Talent Triangle®
- Proposed Session Themes & Category (Select from list)
- Please provide 2-3 clear, actionable Learning Outcomes for your audience. See a list of learning objective verbs to use.
- List of up three previous speaker engagements or webinars.
- List of up three sources and references used to create presentation.
- Audience Engagement Strategies – Provide examples of how you will interact with audience using interactive polling, discussion prompts, use of Miro, etc.
- How does this content address the audience needs? For example, if you've identified this for our Core audience, how does it support newer project professionals to gain basic skills?
- Upload a Sample Presentation Recording that demonstrates your presentation style. Should be no longer than 1 minute.
OR
Provide a link to one of your previously recorded presentations
- Upload your presentation slide show on the Webinar Program Speaker Template
- Upload your signed Speaker Agreement. Leave the first section of this agreement, regarding webinar dates, empty when you submit. Practice and live/recording dates will be determined later, if accepted.
- Hit the submit button. Congratulations! You will be hearing from the Community Webinar program soon.
You will be provided with a social media kit that will have templates for you to customize with your image and registration url.
You will also be provided with instructions on how to start a conversation on ProjectManagement.com
We ask you to share your webinar information to your social media network so the PMI Community webinars reach new audience members.