Committee Information, Schedules and Registration

Symposium and Workshop Registration

For more information about a symposium or workshop, please click on their webpage link below.

Symposium on Building Envelope Air Tightness: Design Strategies, Testing, and Impacts

Workshop on Ultrafine Particles: Classification, Characterization, and Instrument Performance Requirements

If you have questions regarding only the workshop registration, please contact ASTM Symposia Operations via email at symposia@astm.org or by calling +1 610-832-9522.

Hotel Information

All meetings will be held at the Hyatt Regency Dallas, 300 Reunion Blvd, Dallas, TX 75207.

The discounted rate will be honored until the ASTM block is full, but no later than Thursday, March 5th, 2026. The ASTM rate is $215, plus applicable taxes and fees. Rates may be higher for reservations made after the cutoff date or once the room block is full. A credit card is required to guarantee your reservation, and a confirmation number will be sent electronically after submission. When calling the Hyatt Regency Dallas to make your reservation, please reference group code ASTT or the Government group code ASGV.

To book accommodations using the ASTM rate, please click here: Hyatt Regency Dallas

To book accommodations using the government per diem rate, please click here: Government Room Rate

The Hyatt Regency Dallas has a limited number of rooms at the government per diem rate. The government per diem rates are set by fiscal year, effective October 1 each year; you will be charged the prevailing rate at the time of the meeting, not at the time of booking. To find current rates in the CONUS, visit GSA.GOV. The government per diem rate reservations may be made via our online reservation system, using the blue hyperlink above. You must present your ID at the front desk upon check-in.

CANCELLATION/CHANGE POLICY: All cancellations must be made at least 72 hours prior to arrival.

IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent, they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

The April Committee Week Hotel provides prime meeting space for your committee meetings, events, and activities. ASTM International is legally bound to fill the contracted guest room block, and an inability to fill the block will result in severe financial penalties, which could affect negotiations and increase costs for future meetings.

INTERNET: The Hyatt Regency Dallas offers complimentary Wi-Fi to hotel guests.

Pre-Meeting Checklist

• Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting, but one must register  (note: meeting registration only, contact hotel for accommodations).
• Pre-registration on the ASTM website saves you time by going directly to the pre-registration counters on-site for badge retrieval
• Pay in advance online for committee activity fees and/or food events to avoid paying on-site
• If unable to pre-register prior to the meeting, registration and payment of fees/events are available on-site
• Register for Symposium/Workshop
• Review the prior meeting minutes for current committee activities
• Review Ballot Closing Reports, especially those in which you have a particular interest
• Review posted meeting schedule and agendas (check for committee specific social events)
• Download material in preparation for the meeting
• CREATE My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend; can be used for multiple committees)
• CREATE MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules)
• Review your committee roster to identify important points of contact that may be of interest to your business, for mentor opportunities, or for general industry contacts. A list of committee officers is also available for reference on the committee homepage.)
• Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link: www.astm.org/MEMBER_TRAINING
• Plan to attend Committee Week Training Modules conducted by ASTM Staff
• Check with your committee's leadership for committee specific training offered during the meeting
• If you need copies made for your meeting or AV support, contact your Staff Manager four weeks prior to the meeting
• Invite a colleague to attend the meeting
• Contact your Staff Manager with any questions you may have
• In your final email before committee week you will receive the official “welcome letter”
• Please be sure to review for helpful tips about registration location once you arrive
• Coffee breaks in the morning and afternoon for all members (great opportunity to network with other members or plan a brief meet-up)
• Other events happening you may want to attend either to network or take advantage of available resources
• If you are Attending Your First Committee Week (Spanish version) or would like to see How ASTM Meetings Work, click on the links to learn more.

Sponsorship

Perk Up Committee Weeks — Sponsor the “Morning Fuel” Coffee Station at an Upcoming ASTM Committee Week! 

ASTM is now offering sponsorship opportunities for those interested in sponsoring an early morning coffee station at upcoming ASTM committee weeks. A sponsorship helps improve the overall ASTM Committee Week experience and gives you the chance to prominently display your branding at the morning coffee station. The deadline to purchase a sponsorship for April 2026 Committee Week is February 26th.

To learn more about available sponsorship opportunities, click here.

Local Area and Transportation Information

Our 2026 Committee Weeks will take place in Dallas, a major metropolitan area with a wide range of neighborhoods, dining options, and cultural attractions. Our host hotel, Hyatt Regency Dallas, is centrally located and offers convenient access to many business and entertainment districts throughout the city.

• Dallas/Fort Worth International Airport (DFW): Approximately 22 minutes (19 miles).
• Dallas Love Field Airport (DAL): Approximately 14 minutes (7 miles).

• From DFW: The DART (Dallas Area Rapid Transit) Orange Line departs directly from Terminal A and provides a convenient ride to the West End Station. The hotel is a 12-minute walk from the station. Total travel time is approximately 1 hour.
• From DAL: Attendees may take DART from the Cedar Springs Station to the Inwood/Love Field Station and transfer to the Orange Line, which also serves the West End Station. Total travel time is approximately 45 minutes.

• From DFW: Taxis are available on the lower level of each terminal, with fares to downtown Dallas typically ranging from $45–$60. Ride-share services (Uber and Lyft) pick up at the upper-level curb. The estimated travel time is about 22 minutes.
• From DAL: Taxis and ride-share services (Uber and Lyft) pick up at the Valet Pavilion on the southeast side of the terminal. Typical fares to downtown Dallas range from $14–$18, with an estimated travel time of 14 minutes.

Training Sessions

ASTM staff will provide several training sessions on various subjects to educate and assist officers, members, and non-members of ASTM committees. The following topics will be discussed:

ASTM International Welcome and Orientation Module (Monday) 12:00 p.m. - 1:00 p.m.

Meeting attendees are invited to a welcome and orientation session. This session will provide a brief introduction to ASTM, its process electronic tools, and international activities. This is an interactive session and questions are encouraged as we like attendees to feel comfortable in participating at their standards meetings. Facilitated by ASTM staff, this session provides new and experienced members and visitors a chance to connect at the beginning of the Committee Week.

Balloting and Handling of Negative Votes (Monday) 12:00 p.m. - 1:00 p.m.

This session will inform members on how to effectively move documents through the ASTM balloting process, from initiating a subcommittee ballot through main committee and Society review. A review of the role of COS (Committee on Standards) in included. In addition, learn how to get a positive result from negative votes! Special focus on the procedural handling of negative votes throughout the balloting process.

Developing and Revising an ASTM Standard (Wednesday) 12:00 p.m. - 1:00 p.m.

This editorial training module will follow both new and revised standards to publication. The module will cover the key roles of your editor and the standard's technical contact in the writing, revising, and balloting of your standard until it is approved and published, as well as review ASTM's tools that help with the process. Included in the module will be a brief review of work item registration and the three stages of balloting.

Interlaboratory Study Program Opportunities 

Workshop: Introduction to the Interlaboratory Study Program (ILS) (Monday) 12:00 pm - 1:00 pm

This module is designed to familiarize members with the ILS Program, its features, benefits, capabilities, and the online registration process. Research Reports will also be specifically addressed during the session. This workshop will benefit anyone planning to run (or participate in) an interlaboratory study to generate a precision statement for a new or existing ASTM test method. Presented by Phillip Godorov, ASTM ILS Staff.

Interlaboratory Studies (ILS) Question and Answer Opportunities

• Monday, 8:00 a.m. - 10:00 a.m. and 3:00 p.m. - 5:00 p.m.
• Tuesday, 8:00 a.m. - 10:00 a.m. and 3:00 pm - 5:00 p.m.
• Wednesday, 8:00 a.m. - 10:00 a.m. and 3:00 p.m. - 5:00 p.m.
   

In addition to the ILS Workshop schedule above, several opportunities for ILS Q&A have been planned with ASTM ILS Staff. Please feel free to drop by and ask questions about, or brainstorm ideas for, your upcoming interlaboratory studies. ILS representatives will also be available to review the status of your current interlaboratory studies and help you plan the next steps. No appointments are needed, and assistance is available to everyone.

Members' Guest Hospitality

ASTM International attendees' guests (spouses, significant others, etc.) are welcome to join us for breakfast Monday through Thursday from 8:30 a.m. to 9:30 a.m. at the Hyatt Regency Dallas.

Complimentary Support Services

ASTM meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers and printers during registration hours.

ASTM MEMBERS WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications, or check your email. The complimentary wireless service is limited to the members' work area and the meeting rooms.

Members' Lunch

ASTM International invites you for lunch with the Chair of the Board and the ASTM President on Tuesday, March 24th, at Noon, at the Hyatt Regency Dallas. At this lunch, you will hear an update on ASTM and have an opportunity to ask questions or share your comments.

Inclusivity and Accessibility

ASTM International is committed to fostering a safe, productive, and inclusive environment for all participants in its committee meetings. We welcome individuals of diverse faiths, abilities, appearances, ages, sexual orientations, gender identities and expressions, respecting each voice in accordance with our core values of diversity, equity, inclusion, and belonging.

We kindly request that all meeting attendees maintain professional conduct throughout our meetings and events. ASTM members and attendees should act in a manner that is consistent with the mission of ASTM and its policies, as well as the spirit of the ASTM International Responsibilities of Membership, Appendix B found in the ASTM Regulations Governing ASTM Technical Committees. Should any concerns arise during your participation, please contact your Committee’s Staff Manager.

Our 2026 meetings will be held in Dallas at the Hyatt Regency Dallas. Dallas has established municipal ordinances related to non-discrimination. Attendees seeking additional information about local policies or community resources may consult Visit Dallas. The Hyatt Regency Dallas complies with ADA standards. For detailed information regarding accessible accommodations, including rooms, common areas, and specialized services, please contact the hotel directly at (214) 651-1234.

Committee Voluntary Activity and Event Fees

Voluntary Activity Fees - Several ASTM committees collect a voluntary fee to support activities associated with the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The fee can be paid during registration or on-site. This voluntary contribution is not an ASTM International Society fee.

Special Events - If your committee is having an event and collecting fees to attend, you may pay this during registration or on-site. Contact your staff manager or check in with the registration desk for questions or tickets. 

In the event you need a refund please refer to the following policies:

Special Event Fee: A refund for a special event fee, which includes banquet functions and/or committee activity, will be honored only if requested 5 business days before the event.

Symposium Fee: A refund of the symposium fee will be honored at least 10 business days before the event.

Activity Fee: A refund for an activity fee may be requested up to the last day of the event. 

You will see a refund on your credit card statement within 5 to 10 business days.

In order to request a refund, you can click the modify link provided in your confirmation email. Once in your registration you can deselect that fee and select Continue and proceed with the modification or you can select “Cancel Registration.”

Questions

For information on ASTM International's products and services, please visit the ASTM website at www.astm.org.

For questions concerning general registration, accommodations, travel, hotel, logistics, etc. please contact the ASTM Meetings Department at meetings@astm.org.