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SPEAKER INFORMATION

We are delighted to welcome you as a speaker at the CPS Annual Conference 2025, and hope you enjoy and benefit from your participation. Working closely with you is a high priority for us. If you have any questions or need assistance, please contact us at meetings@cps.ca. 
       
Conference Details
The conference will take place May 29-31, 2025, at:
Québec City Convention Centre
1000, boulevard René-Lévesque Est, Québec, QC G1R 2B5
     
Speaker Resources

CPS prepares a comprehensive Speaker Guide for all speakers to reference as they prepare for their participation. This guide covers information on presentation format, slide decks, audio-visual details, handouts, and social media interaction. You can download this guide and other related resources below.

        
Speaker Deadlines

Your compliance with the deadlines below is essential and appreciated. As a conference speaker, you agree to present in May and to submit personal information by specific deadlines, as follows:

Due Date Action Details Applicable speakers
One week after confirming availability Speaker Agreement and Full Disclosure Form Complete the online Speaker Agreement and Disclosure form (link sent by email). All
January 30, 2025 Biography Email to meetings@cps.ca  All
March 31, 2025 Registration You will be provided a code for your complimentary registration in January 2025 All (unless otherwise specified)
April 3, 2025 Travel Arrangements Travel booking must be made through the CPS official travel agent. An email will be sent to applicable speakers. General Sessions, Co-developed Sessions and Subspecialty Sections only
May 3, 2025 Hotel Arrangements Hotel bookings must be made through the Hilton Quebec. An email will be sent to applicable speakers. General Sessions, Co-developed Sessions and Subspecialty Sections only
May 19, 2025 Handouts Information on how to submit will be emailed to speakers in March 2025. All
May 26, 2025 Presentations Information on how to submit will be emailed to speakers in March 2025. All
June 30, 2025 Expense Claim Form Expense Claim forms will be emailed following the conference to applicable speakers. General Sessions, Co-developed Sessions and Subspecialty Sections only

 

 

     
Speaker Registration and Expenses

All conference speakers receive a complimentary registration to the conference. Speakers will be provided with a code by CPS staff to register.

The CPS Annual Conference employs the following policy on speaker expense approval and reimbursement to maximize the financial wellbeing of the CPS Annual Conference, in the best interests of the CPS.

Proposal Speakers:
A proposal speaker is defined as a presenter whose general proposal was submitted to and accepted by the Annual Conference Committee. A proposal speaker receives complimentary conference registration, but must pay for additional costs outside of usual registration fees such as social events, as well as their own travel and accommodations.
 
Invited General Session, Co-developed and Section Speakers:
An invited speaker is a speaker who has not submitted through the general proposal process. Invited speakers approved by the Annual Conference Committee will receive complimentary conference registration and will be reimbursed for related travel and accommodation expenses, as outlined in the Speaker Guide.
     
Speaker Ready Room

A Speaker Ready Room for the 2025 annual conference will be located in Québec City Convention Centre - Room 201C on Level 2, for the use of speakers onsite during the conference. A number of computers will be available for you to review your presentation. Computers are equipped with Microsoft PowerPoint presentation software. There are no printers or copy machines available. Speaker support services are available to assist with any technical needs you may have.

All presentations must be upload to the Speakers Portal by Monday, May 26, 2025. After this date, Speakers may bring their presentation on-site to the Speaker Ready Room where their presentation will be loaded into the central system. Aim to upload your presentation 6 to 12 hours before your session’s start-time, according to the schedule indicated below. This allows ample time to solve compatibility issues, rehearse and finalize your presentation before submitting it to the attendant.

Speaker Ready Room hours:
Wednesday, May 28 – 1200-1700
Thursday, May 29 - 0730-1900
Friday, May 30 - 0730-1900
Saturday, May 31 – 0730-1400