Committee Information, Schedules & Registration

Symposia & Workshop Registration

For more information about the workshops, please click on their webpage link below.

Workshop on Hydrogen Fuel Contaminant Analyzers and Associated Data Quality

If you have questions regarding registration for the workshops, please contact ASTM Symposia Operations via email at symposia@astm.org or by calling +1 610-832-9522.

Hotel Information

All meetings will be held at the Hyatt Regency Houston Downtown, 1200 Louisiana St, Houston, TX 77002

Hotel Reservations:

Please support ASTM International by reserving your sleeping room at our official D02 December Committee Week Hotel and Meeting site.

The discounted rate will be honored until the ASTM block is full, but no later than November 13th, 2025. The ASTM rate is $206 plus tax. You may be charged a higher rate if reservations are received after the cutoff date, or when the block is full. The hotel requires a credit card to guarantee your reservation, once submitted a confirmation number will be provided electronically.

To book accommodations using the ASTM rate, please click here: Hyatt Regency Houston Downtown Reservations

The Hyatt Regency Houston Downtown has a limited number of rooms at the government per diem rate. The government per diem rates are set by fiscal year, effective October 1 each year; you will be charged the prevailing rate at the time of the meeting, not at the time of booking. Find current rates in the CONUS by visiting GSA.GOV. The government per diem rate reservations may be made via our online reservation system, using the blue hyperlink below. You must present your ID at the front desk upon check-in.

To book accommodations using the Government Per Diem rate, please click here: Hyatt Regency Houston Downtown Government Rate Reservations

ADVANCED DEPOSIT/CANCELLATION POLICY: A Guarantee Deposit equal to one night's room and tax will be charged to the card on file upon booking your reservation. This deposit will be refundable should you cancel your reservation through the end of the Business Day on Monday, November 10th, 2025. Deposits will be non-refundable for any cancellations made after Monday, November 10th, 2025.

IMPORTANT!

ASTM Rates are non-commissionable. If you book your reservation through a travel agent, they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

The D02 December Committee Week Hotel provides prime meeting space for your committee meetings, events and activities. ASTM International is legally bound to fill the contracted guest room block and an inability to fill the block will result in severe financial penalties which could affect negotiations and increase costs for future meetings.

INTERNET: The Hyatt Regency Houston Downtown Hotel offers complimentary standard in-room internet access during your stay.

Pre-Meeting Checklist

Tips for Preparation:

• Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting, but one must register  (note: meeting registration only, contact hotel for accommodations).
• Pre-registration on the ASTM website saves you time by going directly to the pre-registration counters on-site for badge retrieval
• Pay in advance online for committee activity fees and/or food events to avoid paying on-site
• If unable to pre-register prior to the meeting, registration and payment of fees/events are available on-site
• Register for Symposium/Workshop
• Review the prior meeting minutes for current committee activities
• Review Ballot Closing Reports, especially those in which you have a particular interest
• Review posted meeting schedule and agendas (check for committee specific social events)
• Download material in preparation for the meeting
  • CREATE My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend; can be used for multiple committees)
  • CREATE MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules)
• Review your committee roster to identify important points of contact that may be of interest to your business, for mentor opportunities, or for general industry contacts. A list of committee officers is also available for reference on the committee homepage.)
• Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link: www.astm.org/MEMBER_TRAINING
• Plan to attend Committee Week Training Modules conducted by ASTM Staff
• Check with your committee's leadership for committee specific training offered during the meeting
• If you need copies made for your meeting or AV support, contact your Staff Manager four weeks prior to the meeting
• Invite a colleague to attend the meeting
• Contact your Staff Manager with any questions you may have

• In your final email before committee week you will receive the official “welcome letter”

  • Please be sure to review for helpful tips about registration location once you arrive
  • Coffee breaks in the morning and afternoon for all members (great opportunity to network with other members or plan a brief meet-up)
  • Other events happening you may want to attend either to network or take advantage of available resources
• If you are Attending Your First Committee Week (Spanish version) or would like to see How ASTM Meetings Work, click on the links to learn more.

Transportation & Directions

The Hyatt Regency Houston Downtown boasts a prime location with easy access to several airports:

• William P. Hobby International Airport (HOU): Just 10.2 miles away, approximately a 20-minute drive.
• George Bush Intercontinental Airport (IAH): Located 19.6 miles away, around a 23-minute drive.

PUBLIC TRANSIT:  Using the Bush IAH Express you will take bus route 102 from the George Bush Intercontinental airport to downtown in 50 minutes. Take bus route 40 from the William P. Hobby International airport to downtown in 58 minutes. 

TRANSPORTATION SERVICES: There are various transportation options for passengers arriving into William P Hobby International or George Bush Intercontinental Airports. The average fare for a taxi ride or a ride-share service from the William P Hobby International Airport, is estimated to cost around $29. From George Bush Intercontinental Airport, the fare is approximately $35 one-way. 

PARKING: At Hyatt Regency Houston Downtown Valet service is available for $50 overnight. For visitors, valet is available (up to 10 hours) for $35 daily.

Training Sessions & Committee Events

ASTM staff will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:

Training Courses

Renewable Fuels: Science, Standards, and Sustainability       

(Registration Required)

Thursday, December 4th - Friday, December 5th – 8:30am - 4:30pm (CST)
Price: $1299 
Live Oak (Fourth Level)

The ASTM Renewable Fuels course is an introduction to renewable fuels for both ground and aviation use. The course covers first-generation renewable fuels ethanol and biodiesel, now in wide use across the globe. Second-generation renewable fuels are also discussed, comparing their advantages and challenges for implementation. The concepts of life cycle analysis used to qualify the benefits in carbon emissions reductions are presented. Several process pathways for second-generation renewable fuels are discussed. The process pathways for Synthetic Aviation Turbine Fuel are presented and discussed. Hydrogen and e-fuels are also reviewed. For more detailed technical information on gasoline, diesel fuel, aviation, and marine fuels, ASTM courses are available.

Please click here to register. 

Training Sessions and Committee Events

Workshop: Committee D02 Member Orientation

Monday, December 8th – 7:00am - 8:00am (CST)
Window Box (Second Level)

This orientation will include an overview of ASTM and the organization and structure of D02. Learn about your role and responsibilities as a new D02 member. There will be an opportunity to ask questions. All members, especially new members and visitors, are encouraged to attend. The orientation will be presented by Teresa Alleman, Committee D02 First Vice-Chairman.

Workshop: Introduction to the Interlaboratory Study Program (ILS)  

Monday, December 8th – 12:00pm - 1:00pm (CST)
Window Box (Second Level)

This module is designed to familiarize members with the ILS Program, its features, benefits, capabilities, and the online registration process. Research Reports will also be specifically addressed during the session. This workshop will benefit anyone planning to run (or participate in) an interlaboratory study to generate a precision statement for a new or existing ASTM test method. Presented by ASTM ILS Staff.

ASTM Lab Services Program: ASTM Insight SQC Software - Presented by Angel Fontenot

Monday, December 9th – 4:00pm - 5:00pm (CST)
Redbud (Third Level)

ASTM Insight SQC: Staff will demonstrate our cloud based SQC solution, ASTM Insight SQC. The software solution is designed around ASTM D6299 and enables laboratories to meet regulatory requirements set forth in 40 CFR 1090. This session is essential for those who are new to industry or experienced individuals or companies looking to improve skill level and lab results.

Statistical Seminar: Why 30? - Presented by Alex Lau

Monday, December 8th – 5:00pm - 6:00pm (CST)
Imperial Center (Third Level)

This brief seminar will provide a very simple explanation on the use of statistics to estimate population parameters (such as mean and standard deviation), with specific focus on the standard deviation (sigma) statistic, where "degrees of freedom" will be explained, and why the minimum degree of freedom of 30 is specified for r and R statistics in ASTM D6300 (Standard Practice for Determination of Precision and Bias Data for Use in Test Methods for Petroleum Products and Lubricants).

The Sydney  D. Andrews Scroll of Achievement Award Luncheon

Tuesday, December 9th – 12:00pm - 1:30pm (CST)
Market Place (Exhibit Hall Level)

The Sydney D. Andrews Scroll Achievement Award will be presented at a luncheon honoring George Wilson.  Please help us recognize and congratulate our deserving members on all their achievements!  Please register online in advance of the meeting. The luncheon cost is $40 per person.  If you need to add a ticket to your existing registration, utilize the "Modify my Registration" button found in your registration confirmation email.

ASTM Alliance for Empowering Women (AFEW) Speaker Workshop: Breaking the Ice of Nice

Tuesday, December 9th – 5:00pm - 6:00pm (CST)
Regency Room (Second Level)

Many technical organizations pride themselves on being collaborative, respectful, and “pretty good” at communication — yet often find themselves *too nice* to be truly effective. When teams avoid hard conversations in the name of harmony, they risk missing critical opportunities for innovation, accountability, and clarity. 

Researchers studying high-performing teams have found that the greatest barrier to courageous leadership isn’t just skill—it’s the discomfort of addressing difficult issues directly. What would happen if technical leaders replaced “being nice” with “being courageous”? How might that change accelerate problem-solving, strengthen trust, and improve outcomes with clients and colleagues alike?

In this interactive session, you’ll learn practical tools to navigate the emotions and fears that come with tough conversations—and discover how expressing honest perspectives can unlock alignment, innovation, and better performance across your teams and projects.

Speaker: Laurie Hall, CEO of New Horizon Strategies

ASTM Member Training and Q&A: Spotlight on Working with the Editor and the ASTM Form and Style Guide!

Wednesday, December 10th – 12:00pm - 1:00pm (CST)
Window Box (Second Level)

Meeting attendees are cordially invited to an overview of the duties and responsibilities of task group leaders and technical contacts. This overview will review the development and publication process for both new and revised standards and the role of the ASTM Editor. The module will explain how standard ideas are introduced, drafted, and publicized and will walk through ASTM International's electronic tools and time-tested techniques for accelerating the development of your standard. This session provides new and experienced members and visitors a chance to connect at the Committee Week and learn how to take advantage of tools for effective development of standards. This seminar will be presented by ASTM Staff.

D02 – ASTM Proficiency Testing Program, Training and eLearning, and Reference Materials Presentation

Wednesday, December 10th – 12:00pm - 1:00pm (CST)
Regency Room (Second Level)

Learn how Training, Proficiency Testing Programs, and Reference Materials can help you improve proficiency with ASTM Standards and Test Methods! ASTM Training and eLearning offers award-winning continuing education courses and industry-leading online training programs. ASTM Proficiency Testing Programs (PTP) are statistical quality assurance programs that enable laboratories to evaluate and improve performance, and maintain and fulfill mandatory accreditation requirements. ASTM Reference Materials are available for a range of quality activities including instrument validation, verification, and analyst competency evaluation. In addition, ASTM Laboratory Services staff will be on hand to discuss new offerings.

The Alliance for Empowering Women (AFEW) Social Networking Event

Wednesday, December 10th – 5:30pm - 7:30pm (CST)

We’re thrilled to invite you to an empowering evening of connection, fun, and celebration during ASTM D02 Committee Week in Houston! Join the Alliance for Empowering Women (AFEW) on Wednesday, December 10^th at Puttshack Houston for a night of mini golf, great food, and inspiring conversations.

Whether you're new to AFEW or a long-time supporter, this is your chance to unwind, connect, and celebrate the incredible women and allies in our industry.

Event Details:

• Meet at: Puttshack Houston, 1200 McKinney St, Houston, TX 77010 at 5.30 PM
• What’s happening: mini golf, networking, and refreshments
• Cost: Absolutely free!
• Registration is required for this event please RSVP HERE

A huge thank you to our generous sponsors, Innospec and Saybolt, for championing diversity, equity, and the advancement of women in STEM through their support of AFEW.

ASTM Staff Support Question & Answer Session  

ASTM Registration Desk

Stop by to speak with ASTM staff who are available to answer questions about ASTM systems and services. Members have access to electronic tools that facilitate your participation at any place, at any time. These tools prepare you for meetings, keep you informed, provide technical contact information, and ultimately enable your input to the consensus process. Staff will be on hand to "show you around" the website, provide information on registering work items, work item collaboration areas, submitting ballot items and online negative ballot resolutions, or simply help with administrative issues. Editorial Staff will also be available to provide assistance. Please feel free to drop in and ask questions!

Interlaboratory Studies (ILS) Question & Answer Session 

See signs for dates/times/locations specific to the Committee Week

In addition to the ILS Workshop schedule above, several ILS Q&A Sessions have been planned with ASTM ILS Staff. Please feel free to drop by and ask questions about, or brainstorm ideas for, your upcoming interlaboratory studies. ILS representatives will also be available to review the status of your current interlaboratory studies and help you plan the next steps. Sessions are open to all, and no appointments are needed

Complimentary Support Services

ASTM meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers during registration hours.

REGISTRATION HOURS:

Sunday: 1:00pm - 5:00pm
Monday-Wednesday: 7:00am - 5:00pm
Thursday: 7:00am - 2:00pm

ASTM MEMBERS WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area and the meeting rooms.

Inclusivity & Accessibility 

ASTM International is committed to fostering a safe, productive, and inclusive environment for all participants in its committee meetings. We welcome individuals of diverse faiths, abilities, appearances, ages, sexual orientations, gender identities and expressions, respecting each voice in accordance with our core values of diversity, equity, inclusion, and belonging.

We kindly request that all meeting attendees maintain professional conduct throughout our meetings and events. ASTM members and attendees should act in a manner that is consistent with the mission of ASTM and its policies, as well as the spirit of the ASTM International Responsibilities of Membership, Appendix B found in the ASTM Regulations Governing ASTM Technical Committees. Should any concerns arise during your participation, please contact your Committee’s Staff Manager.

The Hyatt Regency Houston Downtown complies with ADA standards. For detailed information regarding accessible accommodations, including rooms, common areas, and specialized services, please contact the hotel directly at (713) 654-1234.

Members' Guest Hospitality Breakfast

ASTM International attendees' guests (spouses, significant others, travel companion etc.) are welcome to join us for breakfast Monday through Thursday from 8:00am to 9:30am at the Hyatt Regency Houston Downtown.

Questions

For information on ASTM International's products and services, please visit the ASTM website at www.astm.org.

Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact the ASTM Meetings Department at meetings@astm.org.