Terms & Conditions

Kentucky Farm Bureau (KFB) will be collecting the full amount of the AFBF Annual Convention costs from attendees at the time of registration. This will include registration fees, ALL nights of hotel sleeping room costs (minus onsite incidental costs), and other event/tour costs (as they become available). Modifications to hotel, registration, and other event/tour costs (as they become available) can be made via the online system until Thursday, November 7, 2024. Should you cancel your AFBF Annual Convention arrangements or circumstances arise that prevent you from attending, your hotel, registration, and other event/tour costs (as they become available) are all final and non-refundable after Thursday, November 7, 2024.

Payment Information: All payments are due upon receipt. Check payments must be received in the State Office by the 7th business day from the date the registration is submitted online. If the State Office has not received payment by the 7th business day from the date the registration is submitted online, the registration will be cancelled within our system. Please note that along with the registration cancellation, all arrangements reserved by the original registration will be removed and the attendee or county contact must contact the State Office to reactivate the registration. No spots will be held based on the original registration. If the registration deadline has passed, you must contact the State Office to see about registering for the event. No registrations or arrangements for an event are guaranteed after the registration deadline.

Attendee Responsibility: By attending the AFBF Annual Convention, the attendee is required to follow all regulations and policies of the hotels, transportation providers, and venues utilized during the event. The attendee is responsible for any damages, costs, or fees associated with not adhering to the policies set forth by any vendor used during the event.

Media Notice: By attending the AFBF Annual Convention the attendee grants permission to be photographed or videotaped by AFBF and KFB or its official photographer/videographer during the event. The resulting photographs or videos may be used by AFBF and KFB for promotion of our events. By attending this event, the attendee consents to such use without remuneration or the opportunity to inspect the use of any photograph or videotape. In addition, many KFB events are newsworthy and therefore covered by outside news organizations. By attending this event, you agree that outside news organizations may utilize photos, audio and video of you as a part of their coverage.

Cancellation: If the AFBF Annual Convention is officially cancelled, a refund is possible minus any penalties or non-refundable expenses that apply.

Travel Delays/Disruptions: KFB is not liable for any delay or disruption of travel that leads to additional expenses for the attendee. Any additional expenses incurred are the responsibility of the attendee.

Travel Disclaimer: Tax rates, parking costs, airline baggage costs (if applicable), and fuels surcharges (if applicable) are subject to change, and KFB cannot guarantee those rates at the time of travel. The participant waives any claim against KFB for any damages to or loss of property or injury to or death of person that is due to any act of negligence of any hotel or other person rendering any services or accommodations during the trip. KFB shall not be responsible for any delays, substitutions of equipment or any act or omission whatsoever by the carrier.

Rooming Special Requests: KFB cannot guarantee all room requests as they are submitted by registrants. We will turn in all room type and special requests to the hotel but fulfillment is based on the hotel’s discretion and availability. Please be aware that if you do not arrive for the first night of your hotel reservation, you will be considered a “no-show” by the hotel, and the remainder of your reservation will be cancelled. Availability cannot be guaranteed after that point, and no refunds will be given.

Rooming Notice: If your occupancy level increases above your original reservation, you could be subject to additional hotel charges post event. Fulfillment is subject to hotel availability and terms of occupancy set forth by the hotel. Any additional requests that incur additional charges by the hotel will be charged to attendees at checkout. Please be aware that all requests for sleeping rooms are made on a first-come, first-served basis, and if a change needs to be made to your request, we will notify you immediately. In an overflow situation, KFB reserves the right to place you in another hotel with similar accommodations, although the room rate cannot be guaranteed at a different hotel property.

Customary Behavior: Your Name Badge serves as your ticket to the AFBF Annual Convention and is a revocable license. The ticket bearer agrees to abide by all rules, policies and regulations established by KFB. KFB may revoke this license without refund and eject or refuse entry to the bearer for violation of its rules, illegal activity, misconduct or failure to comply with any and all security measures. By use of this ticket, the bearer waives any claims that the bearer might have against KFB.

Event Activity Participation Disclaimer: Please be aware that by choosing to participate in an optional activity or tour as a part of the AFBF Annual Convention, the attendee waives the right to seek damages from KFB, the provider of the optional activity or tour, and/or the land owner where the optional activity or tour takes place. The attendee is participating in the optional activity or tour voluntarily and understands that they are assuming all risk(s) involved with the optional activity or tour.