2024 WESTERN PROTECTIVE RELAY CONFERENCE
October 21–24, 2024
Spokane Convention Center
Spokane, Washington

 

INFORMATION FOR PRESENTERS

 

PAPER PRESENTATIONS

Important Deadlines:

  • July 22:
       Final Day for Adjustments to Presenter Roster/Author Listing or Program Cancellation

       * Changes to the presenter/author list or notification of program withdrawal should be sent to WPRC@wsu.edu.
       Abstract & Biography Revisions Due

       * Revisions should be sent as Microsoft Word documents to WPRC@wsu.edu.
  • August 13:
       Presenter & Co-Presenter Registration

       * Registration by this date confirms the participation of all persons involved in the presentation.
  • September 16:
       Papers Due to Moderators
       * Moderators will review papers and offer feedback to authors.
  • September 19:
       Revised Papers Due to Moderators for Final Approval
       * Moderators will perform a final review of papers and approve for submission to conference management.
  • September 23:
       Revised Papers Due to Conference Management
       *
    Papers are posted online prior to the event for attendees to reference.
       * If final papers are not received by this deadline, the presentation will be cancelled and replaced with an alternate.

       * Papers must be uploaded in PDF format via this form (maximum file size is 5GB).
  • October 9:
       Presentation Slides Due to Moderators
       *
    Moderators will review presentations and offer feedback to authors.
       * See below for information on creating an effective presentation.
  • October 16:
       Final Presentation Slides Due to Conference Management

       * This is done via this form (maximum file size is 5GB).
       * Having presentations in advance of the conference allows management to test slide files and pre-load computers for smooth and efficient speaker
          transitions. Presentations are also posted online prior to the event for attendees to reference. 
  • During the Conference:
       Check in With Your Session Moderator at Least 20 Minutes Prior to Your Session

       * The moderator will check the pronunciation of presenter's names, review the order of presentations within the session, and acquaint presenters with
          provided audio-visual equipment, including the slide advance remote control and speaker timing system.

       * The moderator will introduce speakers, facilitate the Q&A discussion, and monitor time to keep the program on schedule.

Presentation Guidelines:

  • You are allocated 35 minutes for your presentation, which includes at least 5 minutes for audience questions and discussion. Do not prepare more material than you can present in 30 minutes.
  • Corporate logos may not be included in the presentation or in printed materials. Presenters must not provide commercial messages during the presentation. Commercialism may result in exclusion from future presentations at WPRC.
     

EVENT ANALYSIS PRESENTATIONS

Important Deadlines:

  • July 22:
      
    Final Day for Adjustments to Presenter Roster/Author Listing or Program Cancellation
       * Changes to the presenter/author list or notification of program withdrawal should be sent to WPRC@wsu.edu.

       Abstract & Biography Revisions Due
       * Revisions should be sent as Microsoft Word documents to WPRC@wsu.edu.
  • August 13:
       Presenter & Co-Presenter Registration

       * Registration by this date confirms the participation of all
    persons involved in the presentation.
  • September 16:
       Presentation Slides Due to Moderators

       * Moderators will review presentations and offer feedback to authors.

       * See below for information on creating an effective presentation.
  • October 9:
       Revised Presentation Slides Due to Moderators

       * Moderators perform final review and approve prior to submission.
  • October 16:
       Final Presentation Slides Due to Conference Management

       * This is done via this form (maximum file size is 5GB).

       * Having presentations in advance of the conference allows management to test slide files and pre-load computers for smooth and efficient speaker
          transitions. Presentations are also posted online prior to the event for attendees to reference.
  • During the Conference:
       Check in With Your Session Moderator at Least 20 Minutes Prior to Your Session

       * The moderator will check the pronunciation of presenter's names, review the order of presentations within the session, and acquaint presenters with
          provided audio-visual equipment, including the slide advance remote control and speaker timing system.
       *
    The moderator will introduce speakers, facilitate the Q&A discussion, and monitor time to keep the program on schedule.

Presentation Guidelines:

  • You are allocated 15 minutes for your presentation plus 5 minutes for audience discussion. Do not prepare more material than you can present within this time frame.
  • Corporate logos may not be included in the presentation or in printed materials. Presenters must not provide commercial messages during the presentation. Commercialism may result in exclusion from future presentations at WPRC.
     

ADDITIONAL PRESENTER TIPS

Preferred Specs for Data Projection:

  • Computer Resolution: 800 x 600 (SVGA)
  • Background Color: All blue, teal, or dark green
  • Wording & Chart Color: White, yellow, light orange
  • Preferred Fonts: Arial, Calibri, Tahoma, Veranda


General Guidelines for Creating Effective PowerPoint Presentations:

  • There is no official template for presentation slides; however, it is recommended that you format your slides to the industry standard widescreen ratio of 16:9.
  • Make one to three major points per slide. Neat and uncluttered style is best. Use highlighted bullets to get the points across. Heavy line drawings, perhaps with color, come across best.
  • Use a large enough font to be seen 60' away. Use 26 letters per line and only 6 lines per slide. Never use typed text as a slide. Use only two different font styles per slide or frame. To test its readability, standing 9’ away from a 15” monitor to test readability.
  • Avoid busy, confusing backgrounds. Do not exceed four colors on a slide. Use a color for the letters that has high contrast (usually darker) to the background. Black and white always works! A gradated background that changes from dark to light can make words difficult to read. Keep the background simple and get the message across.
  • Bar graphs, pie charts and line graphs are effective to show trends and statistics. Reduce coordinate lines to a minimum. Letter the coordinate values and captions outside the grid. Show no more than 3 or 4 curves per slide, and no more than 4 bars on a bar graph. Use contrasting, bright colors to delineate between categories. Simplify the graphs. Show titles across the top of slides. Do not use normal engineering drawings as slide material. Less detail on more slides or frames is preferable. Handouts can include further details and/or explanation.
     

When Delivering Your Presentation:

  • Speak clearly and don't rush. Although you are familiar with the information, your audience may not be.
  • Don’t read your paper; talk about it. Speak from an outline or notes. Look at the audience and chat with them rather than lecturing.
  • Refrain from giving commercial messages in the paper, presentation, and any handout materials (worth repeating).
  • During the discussion period, repeat each question from the audience prior to answering
  • Stay on time! An automatic timer will be placed on the lecturn and will provide a 5-minute warning as well as an alert that your time is finished.
  • Enjoy your presentation; the audience is there to learn from you.