QUICK LINKS
 

• PACKAGE INCLUSIONS

• REQUIRED DOCUMENTATION

• PLANNING AHEAD

• ADDITIONAL GUESTS / EXTENDING YOUR STAY

• FLIGHT ARRANGEMENTS AND INFORMATION

• CHECKING IN FOR YOUR FLIGHT

• AT THE AIRPORT

• TRAVEL DOCUMENTS

• GETTING TO THE CRUISE

• TIME AT LEISURE / RETURNING HOME

• SPECIAL NEEDS / MEDICAL ISSUES

• DATA PROTECTION AND PRIVACY

  

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PACKAGE INCLUSIONS
 

WHAT'S INCLUDED IN MY TRAVEL PACKAGE? 

• Round-trip transfers on group travel dates between the airport and cruise ship
• Seven (7) nights accommodations aboard Royal Caribbean's Explorer of the Seas
• Deluxe beverage package for each guest, includes wine by the glass, beer, premium cocktails, frozen drinks, bottled water, fresh OJ, and specialty coffee drinks
• LifeWave Meeting
• LifeWave Welcome Reception
• LifeWave Farewell Reception
• One complimentary excursion (to be signed up for during registration)
• All baggage handling onboard the ship
• All cruise taxes and gratuities

WHAT'S NOT INCLUDED THAT I SHOULD EXPECT TO PAY FOR?

The following personal travel expenses are not included in your travel package:

• Airfare to/from Italy
• Mileage
• Meals outside of what is outlined in the agenda 
• Airport parking 
• Baggage and flight change fees 
• Activities/tours you book on your own 
• Dry cleaning 
• Laundry services

Beverage package exclusions: in-stateroom purchases, beverages delivered to the stateroom, mini-bar items, Evian water, canned sodas, bottled juice, souvenir glassware, specialty beers as listed on bar menus, or super premium category beverages. 

WHOM SHOULD I TIP?

Customary gratuities have been taken care of on your behalf for all cruise and airport staff, as well as all staff involved in our functions. Gratuities for services you book yourself (tours, spa, or salon services) are not included and would be at your own discretion.

 

   

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REQUIRED DOCUMENTATION
 

WHAT TYPE OF IDENTIFICATION/DOCUMENTATION IS REQUIRED FOR THIS PROGRAM?

It is your responsibility to be in possession of the proper personal identification and travel documents for your trip. Guests without proper documentation will be denied transit and/or entry, and will not be eligible for a refund of travel or personal expenses.

All passengers must have a passport with six months validity beyond the return date for this trip (valid up until February 17, 2025) as well as blank pages in your passport. The number of blank pages you need varies based on your destination. 

Please be sure to check the entry requirements for your destination. For U.S. Citizens, refer to the country-specific page on the Travel.State.Gov website, which will post the latest requirements needed for entry. You may be denied boarding if you do not meet these requirements.

As requirements vary for each nationality and individual citizen's situation, we recommend all travelers verify their individual documentation requirements with their local consulate or a visa service, such as VisaCentral (http://visacentral.com/). Obtaining a passport and/or visa requires several weeks, so please plan appropriately. 

Please note that passport cards are not valid for international air travel.

HOW DO I APPLY FOR A U.S. PASSPORT? HOW LONG DOES IT TAKE TO GET ONE?

Visit the U.S. State Department Passport website for more information about applying for a U.S. Passport, including passport fees. Please be advised that routine processing times can be 10-13 weeks, so please plan accordingly. Expediated processing can be 7-9 weeks. 

We recommend taking a photo of your passport on your phone and/or emailing it to yourself in the event your passport is lost, damaged or stolen while traveling. This will help expedite the passport replacement process in the unlikely event this should occur.

 

   

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PLANNING AHEAD
 

WHAT WILL THE WEATHER BE LIKE? WHAT SHOULD I PACK?

The average daily temperatures in Greece during August range from 25°C (77°F) to 34°C (93°F). The coastal regions, such as Athens and the Greek Islands, tend to be slightly cooler due to the sea breeze, whereas the inland areas can sometimes feel hotter.

Suggestions include casual cotton clothing with a jacket or sweater for air-conditioned locales or cooler evenings. Comfortable shoes are always suggested for touring. Please note that Europeans tend to dress up in the evenings. You may wish to bring dressier clothes for evening functions. 

WHAT IS THE TIME DIFFERENCE?

Greece uses Eastern European Summer Time (EEST) (UTC+03:00) during summer.

WHAT ITEMS ARE PROHIBITED IN MY CARRY-ON LUGGAGE?

For an up-to-date list of items banned from carry-on luggage, please visit: http://www.tsa.gov/travel/security-screening/prohibited-items

HOW MUCH LUGGAGE CAN I TAKE?

Most carriers charge a fee for checked luggage. Please check with your airline for current fees. Baggage allowance and costs vary by destination and fare type. Most airlines allow one (1) carry-on bag, free of charge. Your carry-on must be able to fit in the overhead compartment or under the seat in front of you.

WHAT ITEMS SHOULD I KEEP WITH ME IN MY CARRY-ON LUGGAGE?

Please pack your valuables and things you will need within the next 24 hours in your carry-on luggage. These include (but are not limited to) your passport/government issued ID, credit cards/cash, laptop, cell phone, jewelry, glasses, contact lenses and solution (note liquid container size limits), and medication. Your checked bags will be inaccessible during your flight or may become lost during the trip.

WHAT SHOULD I KNOW ABOUT CURRENCY/CASH?

It is best to bring multiple forms of payment. Credit cards are accepted almost everywhere and will give you the best possible exchange rate. They are also a great way to track travel expenses. For smaller expenses, you may wish to obtain a modest amount of local currency. Using your debit card at an ATM will be more cost-effective than using a Currency Exchange booth. Keep in mind that most banks have a safety feature that requires the cardholder to call prior to travel to authorize use of their cards abroad. You may want to call your bank prior to travel to ensure you will be able to use your card(s).

SHOULD I PURCHASE TRAVEL INSURANCE?

Because unforeseen circumstances may arise, we recommend that you purchase travel insurance to protect any personal travel arrangements you may make or medical situations your health insurance may not cover while away from home. We suggest you consult your insurance provider to determine what coverage you will have while traveling.

We recommend Arch RoamRight’s® Pro Plus Plan, which includes coverage for trip delay; emergency medical treatment or evacuation; lost, stolen, or damaged baggage; or baggage delay. Please note that this plan does not include trip cancellation. Coverage begins once you depart on your trip. The plan also includes non-insurance services of Worldwide Emergency Assistance supported by UnitedHealthcare Global. For more information or to purchase a travel insurance plan, click here.

DO I NEED TO HAVE HEALTH INSURANCE COVERAGE IN ORDER TO TRAVEL?

We highly encourage all travelers to carry proof of health insurance coverage. Mandatory health insurance coverage for entry into foreign countries can be required. Participants can be denied entry into countries that request proof of health insurance coverage and are unable to provide documentation. Medicare coverage does not apply or cover any medical needs outside the U.S. unless travelers have supplemental insurance such as Medicare Advantage and Medigap.

 

   

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ADDITIONAL GUESTS / EXTENDING YOUR STAY
 

WHAT IS THE COST TO BRING ADDITIONAL GUESTS SHARING MY CABIN?

Each qualifying attendee trip package includes one (1) complimentary guest. If you would like to bring additional guests on this trip to share your cabin, please the pricing breakdown below. Please remember that airfare is not included in the below rates. Also, note that the maximum occupancy per cabin is four (4) people.

If you intend to exceed this limit in one cabin, you'll need to arrange an additional cabin through Morris Meetings & Incentives. Reach out to MMI event support via email at lifewaveeventsupport@morrisincentives.com. While we'll try our best to accommodate your needs, extra cabins are subject to availability. 

Includes group dinners, excursion selection, pre-night hotel accommodation (on August 9), and transfers to and from the cruise port. 

• Additional Guest Sharing Room: $2,400 USD (per person for 3rd and 4th guests sharing a cabin)

Please note that a limited number of cabins will have availability for 3rd and 4th guests. These cabins are first-come, first-served at the time of registration. 

I SEE AIRFARE IS NOT INCLUDED IN THE ADDITIONAL GUEST PACKAGES. CAN I BOOK AIRLINE TICKETS FOR MY ADDITIONAL GUESTS THROUGH MORRIS MEETINGS & INCENTIVES?

Yes. Please note additional guests are subject to a non-refundable ticketing fee that varies based on destination.

WHAT IS THE COST TO PURCHASE AN ADDITIONAL CABIN?

If you would like to purchase an additional cabin for this trip, pricing is listed below.

Includes group dinners, excursion selection, pre-night hotel accommodation (on August 9), and transfers to and from the cruise port. 

Cabin Type	Price	Cost for 3rd / 4th guest sharing cabin
Interior Cabin	$4,230 USD for two guests ($2,115 per person, based on double occupancy)	$2,400 USD per person
Ocean View Balcony	$5,830 USD for two guests ($2,915 per person, based on double occupancy)	$2,400 USD per person

Please note that airfare is NOT included in these buy-in rates. 

Please be sure to register under the Buy-In option. Simply indicate your preference for an Interior or Balcony cabin. However, please note that Buy-In cabins are limited. Should they reach capacity, please contact the Morris Meetings and Incentives team to join the waitlist. Any unused qualifier cabins after Monday, June 17th will be released and offered to guests in the order they joined the waitlist. lifewaveeventsupport@morrisincentives.com. 

WHAT IS THE CANCELLATION POLICY FOR ADDITIONAL GUEST PACKAGES? 

- From date of booking until July 4, 2024: You must submit your cancellation request via email. Cancellations will be subject to a 50% penalty.
- From July 5, 2024 until departure: 100% penalty

CAN I EXTEND MY STAY?

Yes, of course! Please understand that you will be responsible for any additional costs (including cruise, transportation to/from the airport, and any increase in airfare) incurred by your request. For pricing and availability, please contact lifewaveeventsupport@morrisincentives.com.

 

   

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FLIGHT ARRANGEMENTS AND INFORMATION
 

GUIDELINES FOR YOUR ARRIVAL FLIGHT

There are two airports serving the Ravenna cruise port: Bologna Guglielmo Marconi Airport (BLQ), approximately 1 hour away, and Marco Polo Airport in Venice (VCE), approximately 2 hours away. 

To ensure you do not miss the cruise, we recommend you arrive the day before (Friday, August 9) as flight delays and cancellations are quite common.

For your convenience, we have secured complimentary hotel rooms in both Bologna and Venice for the night prior to the cruise (Friday, August 9).

In your registration, you will be asked 1) which location you plan to fly into, 2) whether you plan to arrive on August 9 or 10, 3) if you would like a complimentary hotel room on August 9.

If you choose to fly in on embarkation day, please note cruise transfers will only be provided from the airport up until the following hard deadlines:

• If flying into Bologna: please ensure your flight arrives at Bologna Guglielmo Marconi Airport (BLQ) no later than 2:30 pm on embarkation day, August 10th.
• If flying into Venice: please ensure your flight arrives at Marco Polo Venice Airport (VCE) no later than 12:30 pm on embarkation day, August 10th.

GUIDELINES FOR YOUR DEPARTURE FLIGHT                                                                                               

• If departing from Bologna: please ensure your flight Bologna Guglielmo Marconi Airport (BLQ) does not depart any earlier than 10:30 am.
• If departing from Venice: please ensure your flight from Marco Polo Venice Airport (VCE) does not depart any earlier than 11:45 am. 

HOW DO I UPLOAD MY FLIGHT DETAILS ONCE MY FLIGHTS ARE BOOKED? 

If you’ve booked your flights on your own, you’ll need to log back into your registration to add your flight details. Flight itineraries are due to MMI by June 21, 2024. Failure to do this will result in a transfer between the airport and hotel not being booked and a flight reimbursement not being issued. 

• Link to modify your registration: https://na.eventscloud.com/ereg/modifyreg.php?eventid=778714
• Email address: the email address you registered with 
• Event password: greece2024

You will need to do this for each guest on your registration, individually, using the email address you provided on their behalf. If you need assistance, please contact our event support team.

HOW DO I GET REIMBURSED FOR MY FLIGHTS?

To obtain reimbursement for your flights, please ensure you ALSO email your flight itinerary to events@lifewave.com. Reimbursements are not available via Morris Meetings & Incentives. You are able to receive up to $1,250 USD if you earn one ticket, and up to $2,500 USD if you earn two tickets.  

   

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CHECKING IN FOR YOUR FLIGHT
 

24 HOURS PRIOR:

We strongly suggest checking in online for your flight. Online check-in is typically available within 24 hours of flight departure time. You can also pre-pay luggage fees, reconfirm/change your seat assignment, and sign up for flight updates.

DAY OF DEPARTURE:

Please reconfirm your itinerary prior to leaving for the airport, as schedule changes and flight delays are common. You can also download the airline's mobile app to access your boarding pass and view flight changes/updates.

For international flights, the standard recommendation is to arrive at the airport three hours prior to departure; however, recommended arrival times vary by airport and may be longer, so it’s best to check the airport website.  This time accounts for parking, shuttles, check-in/baggage drop-off, security screening, and arriving at your departure gate no later than 30 minutes prior to your scheduled flight departure time.

AT THE AIRPORT:

At the check-in counter or kiosks, you'll be asked to present your identification and check your luggage (if any). If you are checking luggage, please verify it is checked through to your final destination. Keep in mind gate assignments can change, so keep an eye on the airport monitors for flight updates.

 

   

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AT THE AIRPORT
 

WHEN SHOULD I BE AT THE GATE?

Most airlines close the boarding doors 10 minutes prior to the scheduled departure time to allow time to complete final paperwork and baggage loading. Whenever possible, passengers should be at the assigned departure gate no later than 30 minutes prior to the scheduled departure time for domestic flights. For international flights, passengers should arrive 45 minutes prior to the scheduled departure time because gate agents will need to re-verify passports prior to boarding. Please check with the airline carrier for their specific recommended gate time frames.

WHEN DOES BOARDING BEGIN?

Boarding typically begins 20-30 minutes prior to the scheduled departure time for domestic flights and 45-60 minutes prior to the scheduled departure time for international flights. Depending on the connection airport, connecting flights may only allow as little as 30 minutes between when the first flight arrives and the second flight departs. It is imperative that you get to your next gate as quickly as possible, and if needed, find a restroom within the vicinity of your next gate or use the lavatory onboard your next flight. Please check with the airline carrier for their specific recommended boarding timeframes.

 

   

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TRAVEL DOCUMENTS
 

WHEN WILL I RECEIVE MY TRAVEL DOCUMENTS?

You will be emailed your personalized travel summary a few weeks prior to travel. We will be preparing a mobile app* which will be available several weeks prior to the trip. The app will be a wonderful and easy-to-use resource while you are on the go! Our app will include the agenda, trip information, answers to frequently asked questions, and more. Specifics regarding when and how to download the app will be included in your Travel Summary. You will want to be sure to download the app before you leave.

*Data rates may apply when you are not connected to Wi-Fi on the cruise ship. Any resulting data charges would be at your own expense.

Our mobile app features:

• All travel information at your fingertips
• An up-to-date daily agenda
• Live time updates through push notifications (be sure to enable push notifications in your settings!)
• A customizable profile— upload a photo and contact info to share with fellow attendees, if you'd like
• Attendee-to-attendee messaging
• Activity feed to share photos, updates, and more

 

   

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GETTING TO THE CRUISE PORT
 

WILL SOMEONE BE THERE TO GREET ME AT THE AIRPORT WHEN I ARRIVE?

Transportation will be provided for all guests who arrive on designated travel dates. After departing the aircraft, you will need to clear immigration, collect your luggage, and then pass through customs. At that point, please look for staff holding a LifeWave sign and identify yourself. If you are arriving early or staying later than the designated travel dates above, you will be responsible for your own transportation.

WHAT IS THE TRANSFER TIME BETWEEN THE AIRPORT AND THE CRUISE PORT?

The transfer time is approximately 2 hours (89 miles).

WHAT IS THE DISEMBARKATION TIME ON AUGUST 10? 

The ship will disembark Ravenna, Italy at 5:00 PM. If you have any question, please contact lifewaveeventsupport@morrisincentives.com. 

 

    

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TIME AT LEISURE / RETURNING HOME
 

WHAT CAN I DO WITH FREE TIME OUTLINED ON THE AGENDA?

Feel free to enjoy the facilities on the cruise ship, including the spa, pool, gift shops, and restaurants. If you are interested in booking activities or tours in the area, you can do so by speaking to the hotel concierge or a representative at the hospitality desk.

WHAT SHOULD I KNOW ABOUT CUSTOMS PROCEDURES? 

All articles will need to be declared upon reentry into the United States, including gifts. Residents are normally entitled to a duty-free exemption of $800. Generally, one liter of alcohol per person may be entered into the U.S. duty-free by travelers who are 21 or older. Additional quantities may be entered, although they will be subject to duty and Federal excise taxes that will be assessed and collected at the port of entry. Up to 100 cigars and 200 cigarettes may also be included in the $800 duty exemption.

Please note that for any gifts received, payment of all applicable taxes, including but not limited to, customs and duty, VAT, sales and use, GST and/or income taxes will be the recipient’s responsibility. We cannot provide tax advice, please consult with your local tax adviser.

 

   

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SPECIAL NEEDS / MEDICAL ISSUES
 

HOW CAN I INFORM YOU OF A MEDICAL CONDITION, PHYSICAL DISABILITY, OR SPECIAL DIETARY NEEDS?

You will be given the opportunity to inform us of any special needs during the registration process. We will do our best to accommodate your needs.

WHAT SHOULD I KNOW ABOUT CORONAVIRUS (COVID-19)?

For the most up-to-date information concerning COVID-19, please visit the following websites:
 

• World Health Organization: https://www.who.int/emergencies/diseases/novel-coronavirus-2019
• US State Department Travel Advisory: https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/
• Centers for Disease Control and Prevention: https://www.cdc.gov/

 

   

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DATA PROTECTION AND PRIVACY
 

WHAT IS THE DATA PROTECTION POLICY REGARDING THIS EVENT? 

All personal data that is collected during the registration process that is necessary to fulfill travel and other service requests is protected and secure. The protective measures we use depend on the sensitivity of the information and the ways in which we collect, process, and store it. These measures include security controls to prevent unauthorized access to our facilities and systems, strong authentication procedures, strict password protection protocols, and utilizing encryption software for all financial and other sensitive personal data transmitted on or through our sites.

To access our full Data Protection and Privacy Policy, click here.