December 15-18, 2023

• Industry Prospectus is distributed to all Red Tie Society Sponsors: Visionary & Benefactor level 

• Industry Prospectus is distributed to BDC 2023 Anniversay & Platinum Sponsors

January 22, 2024

• Industry Prospectus is distributed to all companies
• Exhibit Manual distributed to all companies
• Group Registration & Group Housing information becomes available

February 16, 2024

• Sponsorship’s first right of refusal deadline
• Full sponsorship payment to secure sponsorship rights

• Exhibit Booth confirmation
• Priority Points allocation
• Ancillary Space becomes available for sale (first come, first served)

March 8, 2024

• Hotel Block Reservation deadline

April 5, 2024

• 1st Cancellation Deadline (Exhibits, Sponsorship, Housing)
• Early bird registration deadline

• Deadline to avail of Group Housing Management option
• Show Management Kit becomes available

May 10, 2024

• Ancillary space submission deadline

May 24, 2024

• Ancillary and industry Symposia space confirmation
• Preliminary written proposal deadline for industry-sponsored educational symposium or networking/social event including session topic and title 

• Deadline for Exhibitor Description Form with company contact information and 50-word description 

• Exclusive Email Blast: Final creative document due for approval by NBDF's VP of Conference and Travel Services. All landing pages linked from the email must be complete and live for approval.

June 28, 2024

• Contests/prize draws pre-registration deadline
• Final files and materials for pre-conference mailer due to NBDF
• Industry Symposia: Final written proposal deadline for industry-sponsored educational symposium or networking/social event including topic, goals, objectives, title, description, and speakers
• Logo: High-res digital files of company logos (in EPS or JPG format) due to NBDF. These will be used for sponsored promotional items, such as conference bags, badge holders, track pads, T-shirts, Wi-Fi access and mobile app banner, water bottles, app, etc.
• PDF version of all marketing materials to be distributed before or during BDC 2024
• Signs and promotional materials for sponsored entertainment and/or ancillary functions due to NBDF
• Text and artwork for all sponsorship options due – Marketing, Educational & Wellness, Networking
• Text and artwork for all sponsorship options due – Advertisement at Conference venue

• Deadline to submit Direct Bill application for group room block (if applicable)

• Deadline for group room blocks' one-time 5% reduction without penalty
• 2nd Cancellation Deadline for Housing
• Final Cancellation Deadline (Exhibits & Sponsorship)

• Group Complimentary Registration deadline
• Final draft of booth design due to NBDF (bdcexhibits@qualitymeetingsinc.com)

• Group Accommodations Rooming List cut-off

• Exhibitors who wish to conduct surveys and questionnaires at their booth, must submit the content for approval to NBDF (bdcexhibits@qualitymeetingsinc.com)
• App Alert message submission due

• Furnishings Advance Order Form due to The Expo Group (custom carpet, booth rental units, furniture, and graphics) 
• The Expo Group Advance Order Reduced Fees Deadline
• Advanced Shipping starting date for crated, boxed, and skidded materials 

August 16, 2024

• Exhibitor’s Letter of Notification regarding use of independent contractor(s) for set-up/dismantling including insurance certificates due to The Expo Group and NBDF (bdcexhibits@qualitymeetingsinc.com)
• Notification of Intent to Distribute premiums, novelty items, raffles, contests, or food products due to NBDF (bdcexhibits@qualitymeetingsinc.com)

• Advanced Shipping starting date for approved bag inserts

• Advanced Shipping, Discounted Rate and Warehouse Storage Deadline

September 10, 2024

• Group Pre-Registration by appointment only (3:00 pm to 7:00 pm)
• Exhibitor Booth set-up begins (by appointment with The Expo Group for exhibit booths and islands larger than 20’ x 20’) 
• Direct-To-Show Site Shipments start date (Shipments cannot arrive at the show site before September 10 or after September 13)

• Group Pre-Registration by appointment only (8:00 am to 12:00 pm) 
• Exhibitor Booth set-up continues (8:00 am to 5:00 pm)
• Conference Registration for Chapter and Travel Grants begins (5:00 pm -7:00 pm)

• Sponsor Preview Lounge set up (11:00 am to 12:30 pm)
• Exhibitor booth set-up continues (8:00 am to 4:00 pm)
• Exhibitor Briefing at (12:00 pm in the Exhibit Hall)
• Empty crates must be tagged and removed by 1:30 pm
• Exhibit installation must be finished by 4:00 pm

September 14, 2024

• 1:45pm - Official Closing of Exhibit Hall 
• Exhibit Booth Dismantling (2:00 pm to 8:00 pm) 

September 15, 2024

• Exhibit Booth Dismantling (8:00 am to 1:00 pm)