Hospitality Suites
BDC Hospitality Suite Fee - $2,500 per suite, excluding room rates, tax, and fees
- The fee allows a company to host a hospitality suite at BDC. This fee does not include room charges; state, hotel and other local taxes and fees; incidentals; audiovisual; food and/or beverage costs.
- NBDF manages suite reservations for BDC, please do not contact the hotel directly. The following are allowed purposes for suite’s use:
- Accommodations
- Hospitality/Reception
- Team/Internal Meetings
- Educational Activities (must not conflict with any official BDC programming and sessions)
- For any other ancillary events, please contact Maria Salas-Pilla, Vice President of Conference and Travel Services, at msalas@hemophilia.org.
- Suites will be confirmed and assigned based on the sponsorship level and on a first-come, first-served basis.
- Any audiovisual, food, and beverage are to be ordered and coordinated directly with the hotel. NBDF will provide the contact information upon request.
- Hospitality suites may be opened to attendees during the following hours (subject to change):
| Date | Time |
|---|---|
| Thursday, September 12 | 10:00am-3:00pm / 8:30pm-10:00pm |
| Friday, September 13 | 10:00am-3:00pm / 8:30pm-10:00pm |
| Saturday, September 14 | 10:00am-1:00pm |
Suite Rules and Regulations
- All music and audio played in the hospitality suites must be turned off by 10:00pm, and all noise must be kept at low volume.
- Company signs can only be posted outside of the suite, following the hotel’s guidelines.
- Furniture and fixtures may not be removed or re-arranged. Additional tables, chairs and other furnishings can be requested (additional fees apply).
Suite Rates - Click here for the 360° view of the rooms
|
Suite Type (includes 1 King Bedroom) |
Rate/Night (inclusive of taxes & fees) |
|---|---|
| Omni Atlanta Hotel at Centennial Park | |
| VIP Suite - 1 available | $800 |
| Governor's Suite - SOLD OUT | $1200 |
| The Embassy at Centennial Olympic Park | |
| Executive Suite - 1 available | $500 |
| The American Hotel | |
| King Suite - 1 available | $400 |
| Westin Peachtree | |
| Georgia Suite - 2 available | $800 |
Suite Reservation Process
- Fill out the Hospitality Suite Request Form. Please DO NOT e-mail or fax the hotel directly. NBDF Conference & Travel Services Department will reply to the request within five (5) working days of its receipt.
- As we have a limited number of suites, submit requests by Friday, July 12, 2024. Suites will be assigned on a first-come, first-served basis, and are subject to availability.
- If the suite is needed early in the morning, please include the night before the event in the suite reservation.
- Full payment of the hospitality suite fee and total room costs are due upon confirmation by NBDF. The NBDF credit card authorization form should be filled out, signed, and returned to NBDF. Please ensure that the credit card's expiration date is not earlier than November 2024.
- The suite reservation confirmation number will be provided 2-4 weeks prior to the conference date.
Suite Cancellation Policy
- Request for suite cancellation would need to be submitted via e-mail to Johanna Ong (jong@hemophilia.org).
- For cancellations in writing received by NBDF on or before Friday, April 5, 2024, the group shall be liable for 50% of the total suite cost.
- For cancellations in writing received by NBDF from April 6 to July 12, 2024, the group shall be liable for 75% of total suite cost.
- For cancellations in writing received by NBDF after Friday, July 12, 2024, the company shall be liable for 100% of the total suite cost.
- 100% of the Hospitality Suite Fee ($2,500) will be retained by NBDF.
