Group Accommodations

This is for group accommodations with a minimum of ten (10) rooms on peak days.

The National Bleeding Disorders Foundation (NBDF) will hold its 76th Bleeding Disorders Conference (BDC) on September 12 to 14, 2024 in Atlanta, Georgia.

NBDF offers a selection from three (3) hotels: Omni Atlanta Hotel at Centennial Park, The American Hotel (a Tapesty Collection by Hilton - newly renovated!), and The Westin Peachtree Plaza.

Registration, exhibit hall, sessions, poster presentations, networking and social events, and industry symposia will take place at the Georgia World Congress Center (GWCC).

We have specially negotiated discounted room rates for BDC sponsors and exhibitors. Room blocks will be allocated on a first-come, first-served basis. We have a limited number of rooms at each hotel, we strongly recommend that you submit your group accommodations request before Friday, March 8, 2024.

NBDF will provide dedicated assistance from reservations to event closure.

Why Book with Us?

Your support makes a big difference and goes a long way. Your partnership enables us:

• to negotiate for hotel room rates that helps make it affordable for our community members to attend BDC
• to provide more families with travel grants, especially those who are newly diagnosed and first-time attendees of BDC

Hotel Rates - Click on the hotel name for details and a 360º view of the guest rooms

There will be no shuttle provided from The American and Westin to Georgia World Congress Center at any time during the conference. ADA rooms are also not available at Westin. 

*with BDC Exclusive Offer, refer to the hotel information page for details

Hotel Campus Map

Group Accommodations Reservations Instructions & Conditions

Reservation Process

• Fill out the Group Accommodations Request Form, specifying the number of rooms required per day.
• NBDF will reply to your request within two (2) working days of its receipt.
• NBDF will send the Group Room Block Agreement within ten (10) business days.
• The signed room block agreement should be returned to Johanna Ong at jong@hemophilia.org within ten (10) business days from the agreement date.
• Deadline to submit request for group accommodations is on Friday, July 12, 2024 (subject to availability).
• NBDF will not communicate or share housing information with third parties that have not been officially endorsed by your company.

Room Block Guarantee

• A guarantee of 20% of the total room block cost will be required upon signature of the group’s room block agreement. The NBDF BDC credit card authorization form should be filled out, signed, and returned to Johanna Ong together with the signed room block agreement. Please ensure that the credit card's expiration date is not earlier than November 2024.
• The guarantee is separate and cannot be applied as payment for the group’s room block or individual attendees.
• If the group fulfilled 100% of its final approved room block and there are no cancellations, no shows and/or early departures, the 20% guarantee will be refunded 4-8 weeks after the conference.
• In the case of attrition, the 20% guarantee will be used towards the payment of the unfulfilled room nights. If attrition is more than the 20% guarantee, NBDF will charge an additional payment using the credit card information on file.

Attrition

• NBDF and the hotel are relying upon use of the group's room block commitment. A loss will be incurred by NBDF and the hotel if actual usage is less than 100% of the group's room block commitment. 
• Each group is allowed a one-time 5% reduction of the room block without penalty from contract signature up until Friday, July 12, 2024.
• The reduction is calculated based on the total number of rooms per day. Any rooms released over and above the permitted allowance will be required to be paid in full, inclusive of applicable taxes and fees.

Room Block Commitment

The group is fully responsible for the final room block confirmed by NBDF. The total room nights would possibly be different from the initial room block agreement based on the added/deducted rooms by the group and approved by NBDF. A room block confirmation email will be sent by NBDF a week prior to the conference to reflect updated total number of room nights.

Rooming List Cut Off and Changes

• A template will be provided by NBDF and should be used when submitting your group’s rooming list.
• A complete and final rooming list must be sent to Johanna Ong by Monday, July 29, 2024.
• For any changes after the deadline, highlight the revisions in the rooming list and send it to Johanna Ong on the following Mondays:
  • August 5, 2024
  • August 12, 2024
  • August 19, 2024
  • August 26, 2024
  • September 2, 2024
• Changes not sent via the rooming list and/or on any other day will not be acknowledged.
• Any changes after September 2 will be sent directly to the hotel’s Housing Coordinator and to NBDF c/o Johanna Ong. Further details will be provided by September 3, 2024.  

Payment Methods

• One Credit Card Pre-Payment, 30 Days Prior to Event: The hotel will send a link for credit card authorization to the Group Coordinator.
• Direct Bill: The process can take up to 8-10 weeks and the hotel should receive the application by Monday, July 1, 2024. If you decide to direct bill, we will send the credit application after receipt of the signed room block agreement. Note that there is a $5,000 minimum required for direct bill and is subject to approval by the hotel.
• Individual Pays Own (IPO): Each attendee will provide full payment upon arrival at the hotel.

Housing Cancellation Policy

• Requests for room block cancellations or reductions would need to be submitted via e-mail to Johanna Ong (jong@hemophilia.org).
• For cancellations in writing received by NBDF on or before Friday, April 5, 2024, the group shall be liable for 50% of the total room block cost.
• For cancellations in writing received by NBDF from April 6 to July 12, 2024, the group shall be liable for 75% of total room block cost.
• For cancellations in writing received by NBDF after Friday, July 12, 2024, the company shall be liable for 100% of the total room block cost.

Unauthorized Housing Warning

Please be vigilant if approached by any company or service that implies or claims to be an official housing provider for NBDF's Bleeding Disorders Conference. We have been made aware of housing companies or travel agencies that may be aggressively pursuing you, or your company, to book your guest rooms through their company at supposedly significant discounts. The only way to book group accommodations and hospitality suites for the Bleeding Disorders Conference is through NBDF’s Conference and Travel Services department. If you are contacted by one of these pirate companies, please contact us immediately.

BDC Housing Bureau Contact