Committee Information, Schedules, and Registration

Symposium and Workshop Registration

For more information about a symposium, please click on their webpage link below.

POSTPONED - 44th Symposium on Pesticide Formulation and Delivery Systems: Charting the Course and Navigating the Challenges of Sustainable Innovation

POSTPONED - Workshop on Battery Electric and Fuel Cell Vehicle Cooling Systems and Coolant

POSTPONED - Symposium on Changing Face of Building Materials and Systems in Response to Climate Change

POSTPONED - Third ASTM Symposium on Respirable Crystalline Silica and Other Minerals and Metals

If you have questions regarding registration for this symposium, please contact ASTM Symposia Operations via email at symposia@astm.org or by calling +1 610-832-9522.

Hotel Information

All meetings will be held at the Renaissance Orlando at SeaWorld®, 6677 Sea Harbor Dr. Orlando, FL 32821.

Hotel Reservations:

Please support ASTM International by reserving your sleeping room at our official October Committee Week Hotel and Meeting site.

The discounted rate will be honored until the ASTM block is full, but no later than Friday, September 6th, 2024. The ASTM rate is $219, plus tax. You may be charged a higher rate if reservations are received after the cutoff date, or when the block is full. The hotel requires a credit card to guarantee your reservation, once submitted a confirmation number will be provided electronically. 

The Room Rate of $219.00 Includes:

• In Room Guest Internet
• 50% off Self-Parking for registered guests in ASTM Group Block
• One (1) three-day I-Ride Trolley Pass, per room, for registered hotel guest
• Complimentary access to the fitness center
• 15% off Spa Services for ASTM Attendees, with an ASTM badge
• 10% off Food Purchases in the hotel dining outlets for ASTM Attendees, with an ASTM badge

(Exclusive of alcoholic beverages, gratuity, tax, and already discounted items/menus)

Wednesday, October 9th evening is currently sold out at the Orlando Renaissance at Seaworld®

To book accommodations using the ASTM rate, please click here: Renaissance Orlando at SeaWorld®  

To book accommodations using the government per diem rate, please click here: Government Room Rate

The Renaissance Orlando at SeaWorld® has a limited number of rooms at the government per diem rate. The government per diem rates are set by fiscal year, effective October 1 each year; you will be charged the prevailing rate at the time of the meeting, not at the time of booking. To find current rates in the CONUS visit GSA.GOV. The government per diem rate reservations may be made via our online reservation system, using the blue hyperlink above. You must present your ID at the front desk upon check-in.

CANCELLATION/CHANGE POLICY:  Reservations at the Renaissance Orlando at SeaWorld® must be canceled 72 hours (3 days) prior to the arrival date in order to avoid a possible one-night room and tax penalty on the credit card.

IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through an online travel agent, they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if the accommodations were reserved via an online (Expedia, Trivago, Kayak, etc.) travel agency.

The October Committee Week Hotel provides prime meeting space for your committee meetings, events, and activities. ASTM International is legally bound to fill the contracted guest room block and an inability to fill the block will result in severe financial penalties which could affect negotiations and increase costs for future meetings.

Pre-Meeting Checklist

• Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting, but one must register  (note: meeting registration only, contact hotel for accommodations).
• Pre-registration on the ASTM website saves you time by going directly to the pre-registration counters on-site for badge retrieval
• Pay in advance online for committee activity fees and/or food events to avoid paying on-site
• If unable to pre-register prior to the meeting, registration and payment of fees/events are available on-site
• Register for Symposium/Workshop
• Review the prior meeting minutes for current committee activities
• Review Ballot Closing Reports, especially those in which you have a particular interest
• Review posted meeting schedule and agendas (check for committee specific social events)
• Download material in preparation for the meeting
• CREATE My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend; can be used for multiple committees)
• CREATE MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules)
• Review your committee roster to identify important points of contact that may be of interest to your business, for mentor opportunities, or for general industry contacts. A list of committee officers is also available for reference on the committee homepage.)
• Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link: www.astm.org/MEMBER_TRAINING
• Plan to attend Committee Week Training Modules conducted by ASTM Staff
• Check with your committee's leadership for committee specific training offered during the meeting
• If you need copies made for your meeting or AV support, contact your Staff Manager four weeks prior to the meeting
• Invite a colleague to attend the meeting
• Contact your Staff Manager with any questions you may have
• In your final email before committee week you will receive the official “welcome letter”
• Please be sure to review for helpful tips about registration location once you arrive
• Coffee breaks in the morning and afternoon for all members (great opportunity to network with other members or plan a brief meet-up)
• Other events happening you may want to attend either to network or take advantage of available resources
• If you are Attending Your First Committee Week (Spanish version) or would like to see How ASTM Meetings Work, click on the links to learn more.

Transportation and Directions

The Renaissance Orlando at SeaWorld® is located about 13 miles/17 minutes from the Orlando International Airport (MCO). When flying home from this airport, it is advisable to arrive earlier to account for potential crowds and longer wait times at check-in and security checkpoints. 

PUBLIC TRANSIT: Attendees taking a flight into the Orlando International Airport have the option to take Lynx, the local public transportation system. This offers a bus service from Orlando International Airport to various locations throughout the city. You can take Lynx Bus Route 311 and 350 from the airport to the Renaissance Orlando at SeaWorld®. However, this option may involve transfers and take longer than other transportation methods.

TRANSPORTATION SERVICES: There are various transportation options for passengers arriving at the Orlando International Airport (MCO). They can choose from taxis, town cars, limos, shuttles, and ride-share services. The average fare for a taxi ride or a ride-share service is approximately $35-$45. For more information on transport services from the Orlando International Airport, please click here. 

PARKING: The Renaissance Orlando at SeaWorld® offers guests self-parking, valet parking, and an electric car charging station. Self-parking is available for a daily fee of $38 and valet parking services are available for a daily fee of $54. 

Training Sessions

Training Sessions

ASTM staff will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:

ASTM International Welcome and Orientation Module (Monday) 12:00 p.m. - 1:00 p.m.

Meeting attendees are invited to a welcome and orientation session. This session will provide a brief introduction to ASTM, its process electronic tools, and international activities. This is an interactive session and questions are encouraged as we like attendees to feel comfortable in participating at their standards meetings. Facilitated by ASTM staff, this session provides new and experienced members and visitors a chance to connect at the beginning of the Committee Week.

Balloting and Handling of Negative Votes (Tuesday) 12:00 p.m. - 1:00 p.m.

This session will inform members on how to effectively move documents through the ASTM balloting process, from initiating a subcommittee ballot through main committee and Society review. A review of the role of COS (Committee on Standards) is included. In addition, learn how to get a positive result from negative votes! Special focus on the procedural handling of negative votes throughout the balloting process.

Developing and Revising an ASTM Standard (Wednesday) 12:00 p.m. - 1:00 p.m.

This editorial training module will follow both new and revised standards to publication. The module will cover the key roles of your editor and the standard's technical contact in the writing, revising, and balloting of your standard until it is approved and published, as well as review ASTM's tools that help with the process. Included in the module will be a brief review of work item registration and the three stages of balloting.

Live Training and On-Demand Solutions

Risk Based Thinking for ASTM International Members (Wednesday) 12:00 p.m. - 1:00 p.m.

Join ANAB for this ASTM Committee Week Training Session to hear real-world examples of risk-based thinking and how this thinking can benefit ASTM members. Risk-based thinking is incorporated into many different standards, guides, norms, and regulations. Understanding the concept of risk-based thinking can be challenging for organizations. A risk-based thinking mindset can assist organizations in identifying potential issues, as well as enhancing opportunities.

Melanie has over 20 years of experience in quality assurance, quality control, and quality management. She has worked in several different industries, including chemical, biological, oil and gas, and aerospace. Her main role in each of these industries was the development of management systems, including internal audit programs, vendor qualification procedures, and implementation of Lean Six Sigma. Currently, Melanie is a Technical Products Developer for ANAB designing and delivering training courses and supporting client outreach through business development activities. Her role serves as a technical resource to customers, assessors, and other interested parties.

Refreshments will be available at all hour-long training sessions.

Members' Guest Hospitality 

ASTM International attendees' guests (spouses, significant others, travel companions, etc.) are welcome to join us for breakfast Monday through Thursday from 8:30 a.m. to 9:30 a.m. at the Renaissance Orlando at SeaWorld®.

Complimentary Support Services

ASTM meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers and printers during registration hours.

ASTM MEMBERS WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications, or check your email. The complimentary wireless service is limited to the members' work area and the meeting rooms.

Inclusivity and Accessibility

ASTM International is committed to fostering a safe, productive, and inclusive environment for all participants in its committee meetings. We welcome individuals of diverse faiths, abilities, appearances, ages, sexual orientations, gender identities and expressions, respecting each voice in accordance with our core values of diversity, equity, inclusion, and belonging.

We kindly request that all meeting attendees maintain professional conduct throughout our meetings and events. ASTM members and attendees should act in a manner that is consistent with the mission of ASTM and its policies, as well as the spirit of the ASTM International Responsibilities of Membership, Appendix B found in the ASTM Regulations Governing ASTM Technical Committees. Should any concerns arise during your participation, please contact your Committee’s Staff Manager.

The Renaissance Orlando at SeaWorld® complies with ADA standards. For detailed information regarding accessible accommodations, including rooms, common areas, and specialized services, please contact the hotel directly at (407) 351-5555.

Committee Voluntary Activity and Event Fees

Voluntary Activity Fees - Several ASTM committees collect a voluntary fee to support activities associated with the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The fee can be paid during registration or on-site. This voluntary contribution is not an ASTM International Society fee.

Special Events - If your committee is having an event and collecting fees to attend, you may pay this during registration or on-site. Contact your staff manager or check in with the registration desk for questions or tickets. 

In the event you need a refund please refer to the following policies:

Special Event Fee: A refund for a special event fee, which includes banquet functions and/or committee activity, will be honored only if requested 5 business days before the event.

Symposium Fee: A refund of the symposium fee will be honored at least 10 business days before the event.

Activity Fee: A refund for an activity fee may be requested up to the last day of the event. 

You will see a refund on your credit card statement within 5 to 10 business days.

To request a refund, you can click the modify link provided in your confirmation email. Once in your registration you can deselect that fee and select Continue and proceed with the modification or you can select “Cancel Registration.”

Questions

For information on ASTM International's products and services, please visit the ASTM website at www.astm.org.

For questions concerning general registration, accommodations, travel, hotel, logistics, etc. please contact the ASTM Meetings Department at meetings@astm.org.