Display Tables
June 7 - 9, 2024
KI Convention Center
333 Main Street
Green Bay, WI

Requirements:
Set-up will be available on Thursday between 2pm - 5pm or Friday morning after 9am. Please come to the registration desk to find out the location of your table. Displays need to stay up until Sunday at 5pm, unless otherwise agreed upon prior with the Event Planner.

Registration is limited and on a first come, first served basis!*

  • Profit Table: $150.00 each

  • Non-Profit Table: $75.00 each

  • Boards, Committees & Agencies of the WI Annual Conference: $40.00 each

  • Electricity: $20.00 per table

*WI Annual Conference reserves the right to refuse tables to anyone and limit the number of tables supplied.

Information about Hotel reservations go to: Hotels & Maps
Information about Meals: Meals Information

Meals Only registration, email Lori at ldenoyer@wisconsinumc.org with your email to be added to the preapproved list. Register at: Meals Only category

Display Table Information:
The purpose of displays at Annual Conference is to promote and communicate the ministry responsibility of the organizations that make up the WI Annual Conference.

WHO MAY DISPLAY?

  • Annual Conference boards, agencies, offices, commissions, and ministries. (Pay only for the registration, not the display table. Email Lori the account number for the table.)
  • General Conference boards, agencies, and committees
  • UM Credit Union
  • United Methodist Colleges, Universities, Seminaries and Wesley Foundations.
  • Organizations that are approved General Conference Advances, Annual Conference Advances, or District Advance Mission Specials.
  • All groups filled by the Annual Conference nominations committee.
  • Unofficial Caucus groups with a relationship with the WI Annual Conference.
  • For-profit companies

  *Acceptance is subject to approval by the Director Connectional Ministries and the Display Task Team of the Program & Arrangements Committee 
       - Applies to all Display Tables.

GUIDELINES

  • Venue does not allow “for profit” sale of any food.
  • Individual Churches or Church fundraisers may not register for a display table.
  • You may have display boards, brochures, and giveaways that communicate the ministry of the organization.
  • Wrapped, peanut free candies may be given away. No other foods or drinks should be given or sold from the displays.
  • Signs may not be attached to the walls.
  • Video may be shown from a laptop computer, but volume should be kept at a low level.
  • VIDEOS MUST REMAIN MUTED DURING PLENARIES.
  • *Please note that you must pay the additional fee for electricity when registering.
  • Audio equipment or sound amplification is not permitted.
  • The Annual Conference Program and Arrangements Committee reserves the right to edit, remove, or alter any display.

HOW TO GET DISPLAY SPACE

  • Complete the online registration.
  • Registration and payment are due by May 20, 2024 at noon.
  • You will receive an e-mail confirmation when your registration is received. All display tables are approved by the Display Table Team.
  • You may share space with a related organization, but you should indicate the name of the group you are sharing with and their contact person.
  • That group must also be approved to display at Annual Conference.
  • If you would like to participate in the meals, go to the WI Annual Conference 2024 registration website: 
  • Click on the Meals Only catergory and you can purchase the meals on that site. Hotel information is also on that website.

SPACE INFORMATION

  • Tables will be about 8 ft. long & include drape for table, (2) chairs.
  • The Display tables will be open for set-up between 2pm - 5pm on Thursday. Table displays will be open on Friday - Sunday(hours will vary based on the schedule). 
  • These display tables may be closed at certain times during the Annual Conference because of the needs of the Annual Conference.
  • The 30+ Display tables will be in the hallways.Table assignment will made in the order in which the registration is received and the decision of the Annual Conference Display Table Task Team.
  • The display areas are in the public area of the hotel. The security of unattended materials and equipment cannot be assured.
  • You may not use the space assigned to another group. Trades may only be made if both groups agree and notify the Event Planner of the exchange.
  • Tables may not be moved without the permission of the Event Planner.
  • As stated above, the Annual Conference Display Table Task Team reserves the right to edit, remove, or alter any display. Removed displays will NOT be refunded the contribution towards the table.
  • Displays need to stay up until Sunday at 5pm, unless otherwise agreed upon prior with the Event Planner.
  • Table assignments will not be made prior to Annual Conference. You may check-in at the Registration desk for the table assignment on your arrival with the table assignments.

These guidelines have been approved by the WI Annual Conference, Display Table Team.