Committee Information, Schedules & Registration

Symposium and Workshop Registration

For more informatiom about a symposium or workshop, please click on their webpage link below:

Workshop on Alternative Test Methods Using Multivariate Spectroscopy for Lab and Online Systems

If you have questions regarding only the symposium/workshop registration, please contact ASTM Symposia Operations via email at symposia@astm.org or by calling +1 610-832-9522.

Hotel Information

All meetings will be held at JW Marriott Austin Hotel, 110 E 2nd St, Austin,TX 78701 .

Hotel Reservations:

Please support ASTM International by reserving your sleeping room at our official D02 June 2024 Committee Week Hotel and Meeting site.

The discounted rate will be honored until the ASTM block is full, but no later than April 30th, 2024. The ASTM rate is $219 plus tax. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full. The hotel requires a credit card to guarantee your reservation, once submitted a confirmation number will be provided electronically. To book accommodations using the ASTM rate, please click the link below.

To book accommodations under the ASTM Rate, please click here: JW Marriott Austin Hotel Reservations

 ADVANCED DEPOSIT AND CANCELLATION/CHANGE POLICY: 

A deposit of one nights room and tax will be charged to the card on file 10 days prior to check-in. Any cancellations made prior to April 30th, 2024, will not be charged a termination fee. Any reservation cancelled after April 30th, 2024 could be subject to additional cancellation charges. 

The JW Marriott Austin Hotel has a limited number of rooms at the government per diem rate. The government per diem rates are set by fiscal year, effective October 1 each year; you will be charged the prevailing rate at the time of the meeting, not at the time of booking. Find current rates in the CONUS by visiting GSA.GOV. The government per diem rate reservations may be made via our online reservation system, using the blue hyperlink above. You must present your ID at the front desk upon check-in. .

IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent, they must ask for a non- commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

The D02 June Committee Week Hotel provides prime meeting space for your committee meetings, events and activities. ASTM International is legally bound to fill the contracted guest room block and an inability to fill the block will result in severe financial penalties which could affect negotiations and increase costs for future meetings.

INTERNET: The JW Marriott Austin Hotel offers free wireless internet connection..

Pre-Meeting Checklist

Tips for Meeting Preparation:

• Pre-register for Committee Meetings or Symposium/Workshop:
  • Saves time on-site for meeting check-in and badge retrieval 
  • Allows you to pay in advance for voluntary committee activity fees and/or any banquet events 
  • When you preregister online, you will receive emails on committee meetings, final announcements, and other information that will help you prepare for your meeting
• Review the prior meeting minutes for current committee activities 
• Review Ballot Closing Reports, especially those in which you have a particular interest
• Review posted meeting agendas
• Download material in preparation for the meeting
  • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend; can be used for multiple committees)
  • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules
• Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link: www.astm.org/MEMBER_TRAINING
  • Plan to attend Committee Week Training Modules conducted by ASTM Staff (see Training Sessions tab below)
  • Check with your committee's leadership for committee specific training offered during the meeting
• If you need copies made for your meeting or AV support, contact your Staff Manager four weeks prior to the meeting
• Consider inviting a colleague to attend the meeting
• Contact your Staff Manager with any questions you may have.

Transportation and Directions

The JW Marriott Austin Hotel is located about 10 miles/15 minutes from the Austin-Bergstrom International Airport.

PUBLIC TRANSIT/CAP METRO: Travel from The Austin-Bergstrom International Airport to the JW Marriott Austin using public transit will take around 40 minutes. Passengers will use the airport signage, proceeding to the ABIA Lower Level Stop ID4326 to board the MetroBus 20. Travel on the bus is estimated around 30 minutes exiting at the Lacava/4th Stop ID 2643. The exit stop is about 8 minutes walk to the hotel. For more information on public transit in the Austin area, please click here.

TRANSPORTATION SERVICES: Travelers will need to take the tram to rideshare/taxi pick-up at the Austin-Bergstrom International Airport. The rideshare tram picks travelers up from both entrances of the Red Garage on the first floor. For more information on ride-share accessibility and instructions, please click here. The estimated cost of a taxi at the Austin-Bergstrom International Airport to the downtown Austin area is around $40.

PARKING:  At the JW Marriott Austin Hotel, self-parking is available for $54 daily. Valet parking is available for $59-$69/daily.

Training Sessions

Training Sessions

ASTM staff will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. Refreshments will be available at all training sessions. The following topics will be discussed:

Understanding Test Method Precision, Bias, ILS Design, Statistical Quality Control Charts

Price: $899
June 15th, 8:30a.m.-4:30p.m.

Registration is required for this seminar 

This seminar will present an overview on test method precision, bias, ILS design, and statistical control charts. ASTM repeatability, reproducibility, intermediate precision, and bias will be discussed, along with ASTM D6300 ILS design requirements to establish r, R, and critical success factors. Test method "in-statistical-control" concept will be discussed along with control chart work process and tools per ASTM D6299.

To register for this seminar please click here.

Workshop: Committee D02 Member Orientation

(Monday) 7:00am - 8:00am 
Room 303/304 (Level 3)

This orientation will include an overview of ASTM and the organization and structure of D02. Learn about your role and responsibilities as a new D02 member. There will be an opportunity to ask questions. All members, especially new members and visitors, are encouraged to attend. The orientation will be presented by Teresa Alleman, Committee D02 First Vice-Chairman.

Workshop: Introduction to the Interlaboratory Study Program (ILS)
(Monday) 12:00pm - 1:00pm
Room 303/304 (Level 3)

This module is designed to familiarize members with the ILS Program, its features, benefits, capabilities, and the online registration process. Research Reports will also be specifically addressed during the session. This workshop will benefit anyone planning to run (or participate in)

ASTM Proficiency Testing Program and Training and eLearning Presentation
(Tuesday) 12:00pm - 1:00pm
Room 303/304 (Level 3)

Learn how Training and Proficiency Testing Programs can help you improve proficiency with ASTM Standards and Test Methods! ASTM Training and eLearning offers award-winning continuing education courses and industry-leading online training programs. ASTM Proficiency Testing Programs (PTP) are statistical quality assurance programs that enable laboratories to evaluate and improve performance, and maintain and fulfill mandatory accreditation requirements. In addition, the ASTM Lab Services program will be on hand to discuss new offerings; including

Petroleum Reference Materials: Available in a variety of matrices for a wide range of values with reliable accepted reference values and very low estimated uncertainty. Reference materials are validated for accuracy and come with clear and concise Certificates of Analysis.

ASTM Insight SQC: Staff will demonstrate our cloud based SQC solution, ASTM Insight SQC. The software solution is designed around ASTM D6299 and enables laboratories to meet regulatory requirements set forth in 40 CFR 1090. This session is essential for those who are new to industry or experienced individuals or companies looking to improve skill level and lab results.

ASTM Lab Services Program: ASTM Insight SQC Software
(Tuesday) 4:00pm - 5:00pm
Room 303/304 (Level 3)

ASTM Insight SQC: Staff will demonstrate our cloud based SQC solution, ASTM Insight SQC. The software solution is designed around ASTM D6299 and enables laboratories to meet regulatory requirements set forth in 40 CFR 1090.

This session is essential for those who are new to industry or experienced individuals or companies looking to improve skill level and lab results.

ASTM Alliance for Empowering Women (AFEW) Speaker Workshop
(Tuesday) 5:00pm - 6:00pm

Lone Star Ballroom Salon D (Level 3)

The Alliance for Empowering Women (AFEW) group is hosting a educational Speaker Workshop.  This meeting’s guest speaker will be Dr. Jennifer Beers from the University of Texas.  Dr. Beers will be exploring a variety of topics, such as, how self-perceptions and emotions influence decisions in social interactions.  This is an inclusive event open to all ASTM Committee week registered guests who wish to attend.  All are Welcome!.

ASTM Member Training and Q&A Session: SPOTLIGHT on Collaboration Area Training
(Wednesday) 12:00pm - 1:00pm
Lone Star Ballroom Salon A (Level 3)

Meeting attendees are cordially invited to an orientation session centered on a tour of our Collaboration area platform. We explore how to navigate the latest and greatest updates of our collaboration area as a member or technical contact using the website tools. This session will provide a very brief introduction to the process of creating a collaboration area, electronic tools and features that are available. There will also be ample time to ask any questions. This session provides new and experienced members and visitors a chance to connect at the Committee Week and learn how to take advantage of Collaboration Areas as tools for effective standards development. This seminar will be presented by ASTM Staff.

The Alliance for Empowering Women (AFEW) Social Networking Event

(Wednesday) 7:00pm Networking, 8:00pm Trivia Start Time
Lone Star Ballroom Salon D (Level 3)

Get ready for a night of brain-teasing excitement and networking like never before! The Alliance for Empowering Women (AFEW) group is thrilled to invite you to our highly anticipated Trivia Night at Lou’s Bodega (1900 E Cesar Chavez, Austin, TX 7870). This event is open to all ASTM members, and limited light refreshments will be available.  Brace yourself for an evening filled with laughter, friendly competition, and the chance to win some fun prizes!

ASTM Staff Support Question and Answer Sessions
ASTM Registration Desk

Stop by to speak with ASTM staff who are available to answer questions about ASTM systems and services. Members have access to electronic tools that facilitate your participation at any place, at any time. These tools prepare you for meetings, keep you informed, provide technical contact information, and ultimately enable your input to the consensus process. Staff will be on hand to "show you around" the website, provide information on registering work items, work item collaboration areas, submitting ballot items and online negative ballot resolutions, or simply help with administrative issues. Editorial Staff will also be available to provide assistance. Please feel free to drop in and ask questions!

Interlaboratory Studies (ILS) Question and Answer Sessions
See signs for dates/times/locations specific to the Committee Week

In addition to the ILS Workshop schedule above, several ILS Q&A Sessions have been planned with ASTM ILS Staff. Please feel free to drop by and ask questions about, or brainstorm ideas for, your upcoming interlaboratory studies. ILS representatives will also be available to review the status of your current interlaboratory studies and help you plan the next steps. Sessions are open to all, and no appointments are needed.

Members' Guest* Hospitality 

ASTM International attendees' guests* (spouses, significant others, etc.) are welcome to join us for breakfast Monday through Thursday from 8:30am to 9:30am at the JW Marriott Austin Hotel. 

Complimentary Support Services

ASTM meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers and printers during registration hours.

REGISTRATION HOURS:

Sunday: 1:00pm - 6:00pm
Monday-Wednesday: 7:00am- 5:00pm
Thursday: 7:00am - 2:00pm

ASTM MEMBERS WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area and the meeting rooms.

Committee Voluntary Activity & Event Fees

Voluntary Activity Fees - Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The fee can be paid during registration. This voluntary contribution is not an ASTM International society fee.

Special Events - If your committee is having an event and collecting fees to attend, you may pay this during registration. Contact your Staff Manager or check in with the registration desk for questions.

In the event you need a refund please refer to the following policies:

Special Event Fee: A refund for a special event fee, which includes banquet functions and/or committee activity, will be honored only if requested 5 business days prior to the event.

Symposium Fee: A refund of the symposium fee will be honored at least 10 business days prior to the workshop.

Activity Fee: A refund for an activity fee may be requested up to the last day of the event. 

You will see a refund on your credit card statement within 5 to 10 business days.

In order to request a refund, you can click the modify link provided in your confirmation email. Once in your registration you can deselect that fee and select continue and proceed with the modification or you can select “Cancel Registration.”

Miscellaneous

Please advise the hotel and ASTM of any disability which will require special attention. The JW Marriott Austin Hotel is in compliance with ADA standards.  For more information about the physical features of the hotel's accessible rooms, common areas, or special services relating to a specific disability please call +1 512-474-4777.

Questions

For information on ASTM International's products and services, please visit the ASTM website at www.astm.org.

Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact the ASTM Meetings Department at meetings@astm.org.