EXHIBITOR RESOURCES & LOGISTIC INFO
Below is a list of the information and resources provided on this page that should assist with your pre-event planning process:
- EVENT INFO FOR ONSITE BOOTH STAFF
- EXHIBITION POLICIES & GUIDELINES
- HOTEL RESERVATIONS
- PAYMENT TERMS & CONDITIONS
- WARNING - CONVENTION RELATED SCAMS
SCHEDULE AND LOGISTIC INFORMATION
EXHIBITION POLICIES & GUIDELINES
By completing the online booth registration, you are acknowledging that you accept and agree to abide by ACMA's Exhibition Policies and Display Guidelines.
Conference Hotel & Venue:
Grand Hyatt San Antonio River Walk
600 East Market Street
San Antonio, TX 78205
ACMA's discounted group rate for a standard room is $299 (for October 15-18) and $275 (for October 18-21). Discounted group rates are available until Monday, September 25, 2023, or until all guest rooms in the block have been reserved, whichever comes first. A limited number of rooms are available at the group rate for three nights prior to and after the conference, so we encourage you to make your reservations early.
Parking: The Grand Hyatt offers both valet and self-parking in their attached underground garage. Rates include in-and-out privileges. The self-parking fee is $45+tax/overnight and valet services are $57+tax/overnight.
Click here to make your reservations online, or call (210) 224-1234
PAYMENT TERMS & CONDITIONS
Full payment must be received by the payment deadline or your order may be cancelled unless prior arrangements have been made. New purchases made after the deadline must be accompanied by full payment at the time of registration. ACMA will not fulfill booths/exhibit benefits, advertising and/or promotion orders until full payment has been received. Depending on print/production deadlines, companies with new orders and/or late payments received after the payment deadline may not be included in event materials. Exhibiting companies with an outstanding balance will not receive access to exhibitor benefits or be allowed on the exhibition floor during the event. Please ensure that all fees for miscellaneous items (badges, advertising, etc.) have been paid prior to arrival. Fees incurred onsite during the event must be paid at the time of purchase.
!! WARNING - CONVENTION RELATED SCAMS !!
It has been brought to our attention that our attendees and exhibiting companies are being contacted by third parties claiming to represent ACMA and/or our conference. Please note the following: These companies are in no way affiliated with ACMA. Authentic emails from ACMA come from *@acmaweb.org. ACMA does not utilize housing services, travel agencies/discount travel related organizations, audio-visual companies, mailing list providers, etc. Although we do list the names of exhibiting companies on our conference website, ACMA does not distribute contact information for employees of our exhibiting companies to anyone other than the official event management contractor, Shepard Exposition Services. Authentic emails from Shepard will come from *@shepardes.com. Be aware that these companies are often running scams that are designed to obtain your personal details and credit card information. We recommend that you do not give these companies your credit card number, personal information, and/or any details about your hotel reservations and/or exhibit booth. If you are contacted by any company claiming to represent ACMA and/or our conference, please ask for the company name and phone number and report the incident immediately to ACMA by calling (501) 907-2262. If you have questions, or need additional information, please contact a member of the ACMA Exhibit Sales Team by calling 501-907-2262.