Committee Information, Schedules and Registration

Symposium and Workshop Registration

For more information about a workshop, please click on their webpage link below.

ASTM Beard Conference: Asbestos Terminology

Symposium on Sustainability and Resilience of Plastic Piping Systems

If you have questions regarding only the workshop registration, please contact ASTM Symposia Operations via email at symposia@astm.org or by calling +1 610-832-9522.

Hotel Information

All meetings will be held at the Philadelphia Marriott Downtown Hotel, 1201 Market Street, Philadelphia, PA 19107.

Hotel Reservations:

Please support ASTM International by reserving your sleeping room at our official April Committee Week Hotel and Meeting site.

The discounted rate will be honored until the ASTM block is full, but no later than March 8th, 2024. The ASTM rate is $215 plus tax. You may be charged a higher rate if reservations are received after the cutoff date, or when the block is full. The hotel requires a credit card to guarantee your reservation, once submitted a confirmation number will be provided electronically. To book accommodations using the ASTM rate, please click the link below.

Thursday, April 11th evening is currently sold out at the Philadelphia Marriott Downtown Hotel.  Please see the below hotels that are nearby and available during April Committee Week:

To book accommodations under the ASTM rate on dates available, please click here: Philadelphia Marriott Downtown Hotel 

NEARBY HOTEL INFORMATION:

To book accommodations under the government per diem rate, please click here: Government Link

The Philadelphia Marriott Downtown Hotel has a limited number of rooms at the government per diem rate. The government per diem rates are set by fiscal year, effective October 1 each year; you will be charged the prevailing rate at the time of the meeting, not at the time of booking. To find current rates in the CONUS visit GSA.GOV. The government per diem rate reservations may be made via our online reservation system, using the blue hyperlink above. You must present your ID at the front desk upon check-in. 

CANCELLATION/CHANGE POLICY: At the Philadelphia Marriott Downtown Hotel, a notice of cancellation must be received 3 days before the day of arrival to avoid a charge. Failure to do so will incur a penalty equal to the cost of one night's room and tax.

IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent, they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

The April Committee Week Hotel provides prime meeting space for your committee meetings, events, and activities. ASTM International is legally bound to fill the contracted guest room block and an inability to fill the block will result in severe financial penalties which could affect negotiations and increase costs for future meetings.

INTERNET: The Philadelphia Marriott Downtown offers free Wi-Fi to hotel guests.

Pre-Meeting Checklist

Tips for Meeting Preparation:

• Pre-register for Committee Meetings or Symposium/Workshop:
  • Saves time on-site for meeting check-in and badge retrieval 
  • Allows you to pay in advance for voluntary committee activity fees and/or any banquet events 
  • When you preregister online, you will receive emails on committee meetings, final announcements, and other information that will help you prepare for your meeting
  • If unable to pre-register before the meeting, registration, and payment of fees/events are available on-site
• Review the prior meeting minutes for current committee activities 
• Review Ballot Closing Reports, especially those in which you have a particular interest
• Review posted meeting agendas
• Download material in preparation for the meeting
  • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend; can be used for multiple committees)
  • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports, and schedules
• Review Online Training Modules offered before the meeting, these can be found on the ASTM Website at this link: www.astm.org/MEMBER_TRAINING
  • Plan to attend Committee Week Training Modules conducted by ASTM Staff? (See Training Sessions tab below)
  • Check with your committee's leadership for committee-specific training offered during the meeting
• If you need copies made for your meeting or AV support, contact your Staff Manager four weeks before the meeting
• Consider inviting a colleague to attend the meeting
• Contact your Staff Manager with any questions you may have

Transportation and Directions

The Philadelphia Marriott Downtown is located about 22 minutes/12 miles from the Philadelphia International Airport.

PUBLIC TRANSIT: Attendees flying into the Philadelphia International Airport, can take the SEPTA Regional Rail to the Hotel. The commute takes around 45 minutes and involves walking to Terminal B, getting on at the 4826 Center City Philadelphia line, and getting off at Jefferson Station, which is within walking distance of the hotel. For more information on public transportation in Philadelphia, please use this link.

TRANSPORTATION SERVICES: There are various transportation options for passengers arriving at the Philadelphia International Airport. They can choose from taxis, town cars, limos, shuttles, and ride-share services. The average fare for a taxi ride is approximately $32.

PARKING:  At the Philadelphia Marriott Downtown, valet parking is available for $66 a day. Please note that hotel parking space is limited and may not be available at all times. To find alternative parking options in the Philadelphia area, please click on this link. 

Training Sessions

Training Sessions

During this joint Technical Committee Operations and Editorial Module, we will focus on the process of standards development for new and existing standards. Topics covered include: Committee Balance, Subcommittee and Main Committee Balloting, review of the role of COS (Committee on Standards), handling of Negative votes, and the role of the editor and technical contact. This session will provide important and useful information and is intended for all members.

Interlaboratory Study Program Opportunities 

Workshop: Introduction to the Interlaboratory Study Program (ILS) (Monday) 12:00pm - 1:00pm

This module is designed to familiarize members with the ILS Program, its features, benefits, capabilities, and the online registration process. Research Reports will also be specifically addressed during the session. This workshop will benefit anyone planning to run (or participate in) an interlaboratory study to generate a precision statement for a new or existing ASTM test method. Presented by Phillip Godorov, ASTM ILS Staff.

Interlaboratory Studies (ILS) Question and Answer Opportunities

• Monday, 8:00am - 10:00am and 3:00pm - 5:00pm
• Tuesday, 8:00am - 10:00am and 3:00pm - 5:00pm
• Wednesday, 8:00am - 10:00am and 3:00pm - 5:00pm
   

In addition to the ILS Workshop schedule above, several opportunities for ILS Q&A have been planned with ASTM ILS Staff. Please feel free to drop by and ask questions about, or brainstorm ideas for, your upcoming interlaboratory studies. ILS representatives will also be available to review the status of your current interlaboratory studies and help you plan the next steps. No appointments are needed and assistance is available to everyone.

Refreshments will be available at all hour-long training sessions.

Members' Guest Hospitality

ASTM International attendees' guests (spouses, significant others, travel companions etc.) are welcome to join us for breakfast Monday through Thursday from 8:30am to 9:30am at THIRTEEN in the Philadelphia Marriott Downtown Hotel.

Complimentary Support Services

ASTM meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers and printers during registration hours.

ASTM MEMBERS WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area and the meeting rooms.

Members' Lunch

ASTM International invites you for lunch with the Chair of the Board and the ASTM President on Tuesday, April 9th at Noon, at the Philadelphia Marriott Downtown. At this lunch, you will hear an update on ASTM global activities.

Committee Voluntary Activity and Event Fees

Voluntary Activity Fees - Several ASTM committees collect a voluntary fee to support activities associated with the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The fee can be paid during registration or on-site. This voluntary contribution is not an ASTM International Society fee.

Special Events - If your committee is having an event and collecting fees to attend, you may pay this during registration or on-site. Contact your staff manager or check in with the registration desk for questions or tickets. 

In the event you need a refund please refer to the following policies:

Special Event Fee: A refund for a special event fee, which includes banquet functions and/or committee activity, will be honored only if requested 5 business days before the event.

Symposium Fee: A refund of the symposium fee will be honored at least 10 business days before the event.

Activity Fee: A refund for an activity fee may be requested up to the last day of the event. 

You will see a refund on your credit card statement within 5 to 10 business days.

In order to request a refund, you can click the modify link provided in your confirmation email. Once in your registration you can deselect that fee and select Continue and proceed with the modification or you can select “Cancel Registration.”

Miscellaneous

Please advise the hotel and ASTM of any disability which will require special attention. The Philadelphia Marriott Downtown Hotel complies with ADA standards. For more information about the physical features of the hotel's accessible rooms, common areas, or special services relating to a specific disability please call +1 215-625-2900.

For information on ASTM International's products and services, please visit the ASTM website at www.astm.org

Questions

For information on ASTM International's products and services, please visit the ASTM website at www.astm.org.

For questions concerning general registration, accommodations, travel, hotel, logistics, etc. please contact the ASTM Meetings Department at meetings@astm.org.