WHAT'S INCLUDED IN MY TRAVEL PACKAGE?
WHAT'S NOT INCLUDED THAT I SHOULD EXPECT TO PAY FOR?
The following personal travel expenses are not included in your travel package:
WHOM SHOULD I TIP?
Customary gratuities have been taken care of on your behalf for all hotel(s) and airport staff, as well as all staff involved in our functions. Gratuities for services you book yourself (tours, spa, or salon services) are not included and would be at your own discretion.
WHAT TYPE OF IDENTIFICATION/DOCUMENTATION IS REQUIRED FOR THIS PROGRAM?
It is your responsibility to be in possession of the proper personal identification and travel documents for your trip. Guests without proper documentation will be denied transit and/or entry, and will not be eligible for a refund of travel or personal expenses.
For travel that commences, terminates, or stops in any destination outside of the 50 United States, passengers of all ages are required to have a valid passport (including infants and children under the age of 18) valid for six months beyond the return date of this trip. This means your passport must be valid until December 28, 2023 to travel on this Allegis/TownSquare trip. The number of blank pages you need varies based on your destination, but our recommendation is to have up to four blank pages. If you have a US passport traveling to Switzerland, the requirement is one (1) blank page. As requirements vary for each nationality and individual citizen's situation, we recommend all travelers verify their individual documentation requirements with their local consulate or a visa service, such as VisaCentral (http://visacentral.com/). Obtaining a passport and/or visa requires several weeks, so please plan appropriately. For more information about international travel, including passport validity and visa requirements, please visit the U.S. State Department Travel website, or contact your local embassy or consulate.
Please note that passport cards are not valid for international air travel.
HOW DO I APPLY FOR A U.S. PASSPORT? HOW LONG DOES IT TAKE TO GET ONE?
Visit the U.S. State Department Passport website for more information about applying for a U.S. Passport, including passport fees. Please be advised that routine processing times can be 6-8 weeks, so please plan accordingly.
We recommend taking a photo of your passport on your phone and/or emailing it to yourself in the event your passport is lost, damaged or stolen while traveling. This will help expedite the passport replacement process in the unlikely event this should occur.
WHAT WILL THE WEATHER BE LIKE? WHAT SHOULD I PACK?
The average weather in June in Geneva, Zürich, and Interlaken is around 70°F (21°C), with warmer temperatures during the day. In contrast, high-altitude Zermatt, in the Alps, has an average June temperature of just 45°F (7°C).
Suggestions include casual cotton clothing with a jacket or sweater for air-conditioned locales or cooler evenings. Comfortable shoes are always suggested for touring. Please note that Europeans tend to dress up in the evenings. You may wish to bring dressier clothes for evening functions.
WHAT IS THE TIME DIFFERENCE?
In June Switzerland is on Central European Summer Time - CEST (UTC+02:00).
WHAT ITEMS ARE PROHIBITED IN MY CARRY-ON LUGGAGE?
For an up-to-date list of items banned from carry-on luggage, please visit: http://www.tsa.gov/travel/security-screening/prohibited-items
HOW MUCH LUGGAGE CAN I TAKE?
Most carriers charge a fee for checked luggage. Please check with your airline for current fees. Baggage allowance and costs vary by destination and fare type. Most airlines allow one (1) carry-on bag, free of charge. Your carry-on must be able to fit in the overhead compartment or under the seat in front of you.
WHAT ITEMS SHOULD I KEEP WITH ME IN MY CARRY-ON LUGGAGE?
Please pack your valuables and things you will need within the next 24 hours in your carry-on luggage. These include (but are not limited to) your passport/government issued ID, credit cards/cash, laptop, cell phone, jewelry, glasses, contact lenses and solution (note size limits), and medication. Your checked bags will be inaccessible or may become lost during the trip.
WHAT SHOULD I KNOW ABOUT CURRENCY/CASH?
It is best to bring multiple forms of payment. Credit cards are accepted almost everywhere and will give you the best possible exchange rate. They are also a great way to track travel expenses. For smaller expenses, you may wish to obtain a modest amount of local currency. Using your debit card at an ATM will be more cost-effective than using a Currency Exchange booth. Keep in mind that most banks have a safety feature that requires the cardholder to call prior to travel to authorize use of their cards abroad. You may want to call your bank prior to travel to ensure you will be able to use your card(s).
SHOULD I PURCHASE TRAVEL INSURANCE?
Because unforeseen circumstances may arise, we recommend that you purchase travel insurance to protect any personal travel arrangements you may make or medical situations your health insurance may not cover while away from home. We suggest you consult your insurance provider to determine what coverage you will have while traveling.
We recommend Arch RoamRight’s® Pro Plus Plan, which includes coverage for trip delay; emergency medical treatment or evacuation; lost, stolen, or damaged baggage; or baggage delay. Please note that this plan does not include trip cancellation. Coverage begins once you depart on your trip. The plan also includes non-insurance services of Worldwide Emergency Assistance supported by UnitedHealthcare Global. For more information or to purchase a travel insurance plan, click here.
COVID-19
For questions on how travel insurance relates to COVID-19, please refer to the questions and answers section on our supplier’s travel insurance website: https://www.roamright.com/Claims/Significant-Travel-Events/.
DO I NEED TO HAVE HEALTH INSURANCE COVERAGE IN ORDER TO TRAVEL?
We highly encourage all travelers to carry proof of health insurance coverage. Mandatory health insurance coverage for entry into foreign countries can be required. Participants can be denied entry into countries that request proof of health insurance coverage and are unable to provide documentation. Medicare coverage does not apply or cover any medical needs outside the U.S. unless travelers have supplemental insurance such as Medicare Advantage and Medigap.
WHAT IS THE COST TO BRING ADDITIONAL GUESTS?
If you would like to bring additional guests with you on this trip, pricing is listed below. Please note airfare is not included. Please be aware that the Fairmont Montreux will only allow up to 3 guests per room (any ages), and the Victoria-Jungfrau Grand Hotel will only allow up to 4 guests (3 adults, or 2 adults and 2 children under 12 years old). If you would like to bring more guests than allowed, you will be responsible for booking an additional room (subject to availability). To do so, please contact Shelly Thomas at sthomas@morrisincentives.com.
Pricing for Pinnacle Retreat guests:
Pricing for Summit Conference guests:
WHAT IS INCLUDED IN MY ADDITIONAL GUEST PACKAGE?
Pinnacle Additional Guest Inclusions:
Summit Additional Guest Inclusions:
WHAT IS NOT INCLUDED IN MY ADDITIONAL GUEST PACKAGE?
You will have the opportunity to purchase the Allegis/TownSquare dinners during registration.
I SEE AIRFARE IS NOT INCLUDED IN THE ADDITIONAL GUEST PACKAGES. CAN I BOOK AIRLINE TICKETS FOR MY ADDITIONAL GUESTS THROUGH MORRIS MEETINGS & INCENTIVES?
Yes. Please note additional guests are subject to a non-refundable ticketing fee that varies based on destination.
WHAT IS THE CANCELLATION POLICY FOR ADDITIONAL GUEST PACKAGES?
- From date of booking until May 5, 2023: You may cancel or change your registration online and receive a full refund.
- From May 6, 2023 until departure: 100% penalty
CAN I EXTEND MY STAY IN SWITZERLAND?
Yes, of course! Please understand that you will be responsible for any additional costs (including hotel(s), transportation to/from the airport, and any increase in airfare) incurred by your request. For pricing and availability, please contact eventsupport@morrisincentives.com.
WHO SHOULD I CONTACT IF I WANT TO DEVIATE BEFORE OR AFTER THE TRIP?
If you would like to extend your trip either before or after to other destinations outside of Switzerland (at your own expense), please contact allegistripextensions@morrisincentives.com.
WHAT KIND OF AIRFARE IS INCLUDED IN MY PACKAGE?
Your package includes round-trip economy class airfare for you and one complimentary guest from your home city on the group arrival and departure dates. Additional costs may apply if you choose to extend your stay / travel on alternate dates.
WHEN AND HOW WILL MY FLIGHTS BE BOOKED?
After you submit your registration, you will be contacted via email by one of our professional Flight Coordinators. Flight suggestions are made based on the preferences and parameters you set in your registration, and then tickets are issued pending your approval. Please keep in mind most itineraries will expire within 24 hours if not ticketed, and all fares are subject to change until ticketed. If you have any special requests, please be sure to include them during the registration process (including frequent flyer number, seat preferences, etc).
HOW LONG DO I HAVE TO CONFIRM MY ITINERARY AFTER A FLIGHT COORDINATOR HAS CONTACTED ME?
Fares and availability are always subject to change until tickets are purchased/finalized. Most itineraries must be ticketed within 24 hours of booking or they expire. Replying quickly increases your chances of getting the most convenient schedule possible.
WILL I EARN FREQUENT FLYER MILES FOR MY FLIGHT?
If you have a frequent flyer account with the airline you will be flying on, you may be eligible to earn miles for your flights. Mileage accrual methods vary from airline to airline, and some tickets may not be eligible for mileage accrual as dictated by the fare rules. Airlines with agreements (One World, SkyTeam, Star Alliance, etc.) typically allow mileage accrual on partner airlines. Check with the airline for specific information about mileage accrual eligibility.
CAN MY TSA KNOWN TRAVELER NUMBER (KTN) OR REDRESS NUMBER BE ATTACHED TO MY RESERVATION?
Please provide your KTN or Redress Number during registration, if possible, or provide it to your Flight Coordinator when confirming your flights. Please be advised that the name on your ticket must match the name on your KTN application and the name on the identification you are using to travel or in order to receive TSA Pre-Check benefits.
I WOULD PREFER TO BOOK MY OWN FLIGHTS. CAN I DO SO? IF SO, HOW DO I GET REIMBURSED?
The air credit amount (maximum) for this program is up to $1,800 per person.
If you opt to take the air credit, please be advised you must provide Morris Meetings & Incentives with an official receipt or invoice showing the full itinerary and purchase amount for each traveler before your air credit check can be issued. After the trip has concluded, we’ll send your check via UPS to the address you provided at registration (you may specify another address, just be certain to let us know where you’d prefer to have your check sent when you request your air credit).
WHAT DATES/TIMES SHOULD I BOOK MY FLIGHTS TO ARRIVE/DEPART?
If you choose to book your own flights, please do so according to the trip dates below. After booking your flights, you will need to advise MMI of your itinerary no later than May 1, 2023 in order for us to book your transfers. If you book your flights outside the below dates, you will be responsible for arranging your own transportation to/from the airport.
HOW DO I UPLOAD MY FLIGHT DETAILS ONCE MY FLIGHTS ARE BOOKED?
If you’ve booked your flights on your own, you’ll need to log back into your registration to add your flight details. You will need to advise MMI of your itinerary no later than May 1, 2023. Failure to do this will result in a transfer between the airport and hotel not being booked and a flight reimbursement not being issued.
You will need to do this for each guest on your registration, individually, using the email address you provided on their behalf. If you need assistance, please contact our event support team.
CAN I PAY TO UPGRADE TO FIRST CLASS/BUSINESS CLASS/PREMIUM ECONOMY?
Your Flight Coordinator can provide you with the cost of upgrading to a premium cabin or seat upon request. Many airlines have premium seats with extra legroom and priority boarding for an additional cost. These seats can be purchased through your Flight Coordinator, on the airline’s website, or by contacting the airline’s reservations department.
CAN I USE MY FREQUENT FLYER MILES TO UPGRADE?
Morris Meetings & Incentives does not have the ability to view mileage upgrade availability and cannot quote the number of miles needed to upgrade. If you wish to use frequent flyer miles to upgrade, we suggest speaking with your preferred airline directly.
CAN I MAKE CHANGES TO MY ITINERARY AFTER MY TICKET HAS BEEN BOOKED?
Fares are subject to change at any time based on availability, and are not guaranteed until ticketed. Any cost associated with changes made beyond the 24-hour cancellation time frame after the tickets have been issued will be at your expense, including penalty fees and applicable fare difference. Fare difference may apply for changes made during the 24-hour period after the ticket is issued, but the change fee will not apply.
IS THERE A FEE TO CHANGE MY FLIGHTS?
With the exception of Basic Economy fares, most airlines permit changes to be made to your ticket any time prior to departure, and most airlines require change fees in addition to the difference in fare. All airlines charge a difference in fare for flight changes, even if they do not charge a fee for changes. Most airlines charge a $200 change fee for domestic flights and some flights to Canada, Mexico, and South America; change fees for international flights can be $300-400 depending on the airline and the destination. Please check with the airline, or our Flight Coordinator team, for specific change fee amounts.
WHAT IF I NEED TO CANCEL? CAN I USE MY TICKET IN THE FUTURE?
Unless otherwise stated, all tickets are non-refundable and expire one year from the date of issue. Fares are subject to change at any time based on availability, and are not guaranteed until ticketed. Any cost associated with changes made beyond the 24-hour cancellation time frame after the tickets have been issued will be at your expense, including penalty fees and applicable fare difference (fare difference may apply for changes made within 24 hours). Unless previously agreed upon, neither MMI nor the program sponsor will cover the cost of change fees or fare difference for voluntary changes and/or name corrections.
WHAT IF THE NAME ON MY TICKET DOES NOT MATCH MY IDENTIFICATION?
In order to be in compliance with the TSA Secure Flight Program, both the TSA and the airlines require that the name on your reservation matches the name on the government-issued photo identification you present at the airport. This requirement supersedes any requirement for airline frequent flyer accounts to match the name on your ticket, and you may need to submit a request to have the name on your airline frequent flyer account changed to match your I.D.
CAN I CHANGE THE NAME ON MY TICKET OR MY GUEST'S TICKET?
Unless otherwise stated, all tickets are non-transferable, which means that the name on the ticket cannot be changed. If your name is misspelled, or if you need to make a minor name correction, please contact the Flight Coordinator who booked your tickets. Be advised that name corrections made after the 24-hour free change and cancellation period may be subject to a name correction fee.
Unless previously agreed upon, neither MMI nor the program sponsor will cover the cost of change fees for voluntary changes and/or name corrections.
IF THE PROGRAM IS CANCELLED OR POSTPONED FOR ANY REASON, CAN I BE REFUNDED FOR ANY FLIGHT COSTS, INCLUDING (BUT NOT LIMITED TO) TICKETS, ADDITIONAL GUEST TICKETS, TRAVEL DEVIATIONS, UPGRADES, AND ADDING ADDITIONAL CITY STOPS?
Money collected for your flights cannot be refunded in the event the trip host cancels or postpones the trip. Refunds and credits are at the discretion of the airline. Typically, an airline will not offer any refunds or credits unless the flight has been cancelled.
WILL MY PREFERRED SEAT TYPE BE ASSIGNED FOR ME?
Flight Coordinators will do everything possible to assign you in your preferred seat type (e.g. window, aisle, bulkhead, etc.). However, seat requests cannot be guaranteed. If your preferred seat type is not available, a Flight Coordinator will assign the best seat type available.
SHOULD I BE CONCERNED IF I DON'T HAVE A SEAT ASSIGNMENT? WHAT IF MY GUEST AND I AREN'T SEATED TOGETHER?
In some situations it may not be possible to pre-assign seats at the time of booking or assign you and your guest(s) seats together. This is either because all pre-assigned seating is full or the airline has an open seating policy. If you do not have seat assignments when you arrive at the gate, (or if you wish to change your seat assignments), you may speak with the gate agent about available seats. A limited number of seats are held exclusively for gate agent use on the day of departure. As these seats are limited, it’s best to arrive at the gate at least an hour prior to departure for the best availability.
24 HOURS PRIOR:
We strongly suggest checking in online for your flight. Online check-in is typically available within 24 hours of flight departure time. You can also pre-pay luggage fees, reconfirm/change your seat assignment, and sign up for flight updates.
DAY OF DEPARTURE:
Please reconfirm your itinerary prior to leaving for the airport, as schedule changes and flight delays are common. You can also download the airline's mobile app to access your boarding pass and view flight changes/updates.
For international flights, the standard recommendation is three hours prior to departure. However, recommended arrival times vary by airport and may be longer, so it’s best to check the airport website. This time accounts for parking, shuttles, check-in/baggage drop-off, security screening, and arriving at your departure gate no later than 30 minutes prior to your scheduled flight departure time.
AT THE AIRPORT:
At the check-in counter or kiosks, you'll be asked to present your identification and check your luggage (if any). If you are checking luggage, please verify it is checked through to your final destination (GVA for Geneva, ZRH for Zurich). Keep in mind gate assignments can change, so keep an eye on the airport monitors for flight updates.
WHEN SHOULD I BE AT THE GATE?
Most airlines close the boarding doors 10 minutes prior to the scheduled departure time to allow time to complete final paperwork and baggage loading. Whenever possible, passengers should be at the assigned departure gate no later than 30 minutes prior to the scheduled departure time for domestic flights. For international flights, passengers should arrive 45 minutes prior to scheduled departure time because gate agents will need to re-verify passports prior to boarding. Please check with the airline carrier for their specific recommended gate time frames.
WHEN DOES BOARDING BEGIN?
Boarding typically begins 20-30 minutes prior to the scheduled departure time for domestic flights and 45-60 minutes prior to the scheduled departure time for international flights. Depending on the connection airport, connecting flights may only allow as little as 30 minutes between the first flight arrives and the second flight departs. It is imperative that you get to your next gate as quickly as possible, and if needed, find a restroom within the vicinity of your next gate or use the lavatory onboard your next flight. Please check with the airline carrier, for their specific recommended boarding timeframes.
WHEN WILL I RECEIVE MY TRAVEL DOCUMENTS?
You will be emailed your personalized travel summary a few weeks prior to travel. We will be preparing a mobile app* which will be available several weeks prior to the trip. The app will be a wonderful and easy to use resource while you are on the go! Our app will include the agenda, trip information, answers to frequently asked questions, and more. Specifics regarding when and how to download the app will be included in your Travel Summary. You will want to be sure to download the app before you leave.
*Data rates may apply when you are not connected to Wi-Fi at the hotel(s). Any resulting data charges would be at your own expense.
Our mobile app features:
WILL SOMEONE BE THERE TO GREET ME AT THE AIRPORT WHEN I ARRIVE?
Transportation will be provided for all guests who arrive on designated travel dates. After departing the aircraft, you will need to clear immigration, collect your luggage, and then pass through customs. At that point, please look for staff holding an Allegis/TownSquare sign and identify yourself. If you are arriving early or staying later than the designated travel dates above, you will be responsible for your own transportation.
WHAT IS THE TRANSFER TIME BETWEEN THE AIRPORT AND HOTEL?
The transfer time between Geneva Airport and Fairmont Le Montreux Palace is approximately 1 hour (56 miles).
The transfer time between Zurich Airport and Victoria-Jungfrau Grand Hotel & Spa is approximately 1 hour 45 minutes (84 miles).
WHAT IS THE CHECK-IN TIME AT THE HOTEL? WHAT IF MY FLIGHT ARRIVES BEFORE THEN?
Official check in at both hotels is at 4:00 PM. The hotel(s) will do their best to accommodate early arrivals. If your room is not ready at the time you check in, you are welcome to use the facilities of the hotel(s), including the spa, pool, gift shops, and restaurants. If you’d like to request early check-in, you can do so by contacting eventsupport@morrisincentives.com. Additional fees may apply.
WHAT CAN I DO WITH FREE TIME OUTLINED ON THE AGENDA?
Feel free to enjoy the facilities at the hotel, including the spa, pool, gift shops, and restaurants. If you are interested in booking activities or tours in the area, you can do so by speaking to the hotel concierge or a representative at the hospitality desk.
WHAT SHOULD I KNOW ABOUT CUSTOMS PROCEDURES?
All articles will need to be declared upon reentry into the United States, including gifts. Residents are normally entitled to a duty-free exemption of $800. Generally, one liter of alcohol per person may be entered into the U.S. duty-free by travelers who are 21 or older. Additional quantities may be entered, although they will be subject to duty and Federal excise taxes that will be assessed and collected at the port of entry. Up to 100 cigars and 200 cigarettes may also be included in the $800 duty exemption.
Please note that for any gifts received, payment of all applicable taxes, including but not limited to, customs and duty, VAT, sales and use, GST and/or income taxes will be the recipient’s responsibility. We cannot provide tax advice, please consult with your local tax adviser.
HOW CAN I INFORM YOU OF A MEDICAL CONDITION, PHYSICAL DISABILITY, OR SPECIAL DIETARY NEEDS?
You will be given the opportunity to inform us of any special needs during the registration process. We will do our best to accommodate your needs.
WHAT SHOULD I KNOW ABOUT CORONAVIRUS (COVID-19)?
For the most up-to-date information concerning COVID-19, please visit the following websites:
WHAT IS THE DATA PROTECTION POLICY REGARDING THIS EVENT?
All personal data that is collected during the registration process that is necessary to fulfill travel and other service requests is protected and secure. The protective measures we use depend on the sensitivity of the information and the ways in which we collect, process, and store it. These measures include security controls to prevent unauthorized access to our facilities and systems, strong authentication procedures, strict password protection protocols, and utilizing encryption software for all financial and other sensitive personal data transmitted on or through our sites.
To access our full Data Protection and Privacy Policy, click here.