Technologies for the Mitigation of Aircraft Landing Performance Related Runway Excursion Conference

(In-person only event)

Date: December 6, 2023 - December 7, 2023

Event Location:  Washington Hilton, Washington, District of Columbia, United States

Organized by: ASTM Committee E17 on Vehicle-Pavement Systems




About the Event

The Technologies for the Mitigation of Aircraft Landing Performance Related Runway Excursion Conference will be held December 6, 2023 and December 7, 2023. The conference is organized by ASTM Committee E17 on Vehicle-Pavement Systems, and will be held in Washington, District of Columbia in conjunction with the standards development meetings of the committee. The language of the conference will be English.


Objective and Scope

This conference will provide visibility to and a forum for the new and emerging standards, regulatory guidance, technology, and sensors whose intended function is to support the mitigation of runway excursion risk through the sensing and transmission of Runway Condition Assessment related data.

The topics for this event are broken down into the following categories:

  1. Regulators - FAA, Transport Canada, ICAO, etc.
  2. Standards – ASTM
  3. Safety Investigators – NTSB, TSB, etc.
  4. Sensing Technologies
    1. Aircraft Sensing Technologies for Wheel Braking
    2. Pavement Sensing Technologies
  5. Operators
    1. Airports
    2. Airlines
  6. Research Institutions – NLR, Georgia Tech, FAA etc.

It is anticipated that a representative(s) from each category will present the how their field is addressing the issue of how runway excursion risk is addressed by their specific action and how it relates to the safety assurance process of aircraft landing performance assessments and airport management.


Abstract Submission

To participate in the conference, authors must submit a 250 to 300-word preliminary abstract using the online Abstract Submission Portal no later than August 25, 2023. To ensure your abstract was received into the ASTM database, please email and let us know that you have submitted an abstract.

The abstract must include a clear definition of the objective and approach of the work discussed, pointing out material that is new, and present sufficient details regarding results. The presentation must not be of a commercial nature. Because a limited number of abstracts will be accepted, be sure that the abstract is complete to allow for careful assessment of the presentation's suitability for this conference. The conference chair(s) will notify you via email by September 8, 2023 of your presentation’s acceptability for presentation at the symposium. If the preliminary abstract is accepted, the author will be requested to submit a final abstract a few months before the conference. The final abstracts will be distributed in a program booklet at the conference.


Publication Information

Symposium authors are required to submit their papers for ASTM publication in Selected Technical Papers (STP), an online and printed, peer-reviewed publication for the international scientific and engineering community. STP papers should be full-length technical papers of approximately 10,000 words, significantly contribute to the technical literature, and must include a review of past work in the relevant area and present information of current interest or probe new fields. After the final selection of abstracts has been approved, the ASTM Editorial Office will send authors’ instructions via email, but also can be found by clicking here.

Manuscripts to be peer reviewed for the STP are due online no later than DATE at the ASTM Editorial Office. The corresponding author (the author who is the main contact with ASTM Headquarters) will receive a copy of his/her paper in portable document format (PDF). All published authors will have the opportunity to purchase reprints of their papers at a nominal cost. Only those papers submitted by the manuscript due date will be included in the STP. Please note that all submitted papers are subject to peer review by two independent reviewers.

The STP will be submitted to the Library of Congress with an ISBN number and will be reviewed for inclusion in the Web of Science Conference Proceedings Citation Index (CPCI) and Google Scholar.


Technical Program



Registration opens approximately 10 weeks before the start of the conference.




Registraion is now open. The fees to attend this event are listed below.



October 31, 2023

After October 31, 2023
ASTM Member $265.00 $315.00
Non-member $365.00 $415.00
Presenter Waived Waived
Session Chair Waived Waived
Student Waived Waived

Not an ASTM Member?  A 2023 individual membership costs only $75.00. If you would like to become a member of ASTM International and Committee E17 to begin taking advantage of all the ASTM membership benefits, please use the link below to join ASTM before registering for the event. After you have become a member, please return to this webpage to register for the event as an ASTM Member.

ASTM International Membership


All Attendees – All attendees are urged to register for this conference before arriving onsite. All attendees must check in at the ASTM Registration Area to obtain their name badge before entering the event room.

Presenters– Presenters for this workshop are automatically registered to attend, and do not need to register themselves.

Students – Students may be eligible for a reduced registration fee provided they meet certain requirements. To qualify for the reduced fee you must be a full-time student, not employed full-time, and be able to provide a current valid university email address for registration. To register as a student, please email ASTM Symposia Operations at

Cancellations – A refund of the conference fee will be honored only if requested at least 10 business days prior to the start of the event. To cancel your registration and request a refund, please contact Symposia Operations at or 610-832-9698.

If you have questions concerning online registration, please contact Symposia Operations at Tel: 610-832-9522, or ASTM Technical Support at



Technical Chair Contact Information

John Gadzinski
Four Winds Aerospace Safety
Phone: +1 757-343-4432

Scott Fritz
Phone: +46 708-733-755


Continuing Education Units

Conference attendees interested in receiving 1.2 Continuing Education Units (CEUs) must complete the CEU application form in the back of the program booklet and email it to ASTM Symposia Operations at You must be registered and have attended the entire event in order to receive the CEU’s. A certificate will be sent to you via email approximately 1 to 2 weeks after the conference concludes.


Hotel Information

All meetings will be held at The Washington Hilton Hotel, 1919 Connecticut Ave NW, Washington, DC 20009.

Hotel Reservations:

Please support ASTM International by reserving your sleeping room at our official December Committee Week Hotel and Meeting site.

The discounted rate will be honored until the ASTM block is full, but no later than November 1st, 2023. The ASTM rate is $209 plus tax. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full. The hotel requires a credit card to guarantee your reservation, once submitted a confirmation number will be provided electronically. 

To book accommodations using the ASTM rate, please click here: The Washington Hilton Hotel 

To book accommodations using the government per diem rate, please click here: Government link

The Washington Hilton Hotel has a limited number of rooms at the government per diem rate. The government per diem rates are set by fiscal year, effective October 1 each year; you will be charged the prevailing rate at the time of the meeting, not at the time of booking. To find current rates in the CONUS by visiting GSA.GOV. The government per diem rate reservations may be made via our online reservation system, using the blue hyperlink above. You must present your ID at the front desk upon check-in.  

CANCELLATION/CHANGE POLICY: A credit card it is required to guarantee your reservation. Cancellations made within 72 hours of arrival will forfeit one night's room and tax.

IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through an online travel agent, they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if the accommodations were reserved via an online (Expedia, Trivago, Kayak, etc.) travel agency.

The December Committee Week Hotel provides prime meeting space for your committee meetings, events, and activities. ASTM International is legally bound to fill the contracted guest room block and an inability to fill the block will result in severe financial penalties which could affect negotiations and increase costs for future meetings.

INTERNET: The Washington Hilton Hotel offers wireless internet connection for a surcharge of $12.95 daily. 


Standards Development Meetings

Committee E17 invites you to attend their future standards development meetings. There is no fee to attend these meetings, and membership in ASTM International is not required to attend. For more information about the committee and their future meetings, please visit the Committee E17 Homepage.