TRAVEL

Airfare

You have two options to get to and from the London Heathrow Airport (LHR).

Option 1: Book with our Stampin’ Up! travel partners. 

1. Stampin’ Up!’s travel partners will reserve roundtrip flights from your gateway city to London Heathrow Airport for you and your first guest according to Stampin’ Up!’s travel policy guidelines indicated throughout this website. Budgetary guidelines state that there is no cash value assigned to your airline tickets as costs vary from achiever to achiever. 
2. Your designated travel agency will send you an email with a proposed flight itinerary by 3 March 2023. If you have not heard from our partner travel agent by 3 March, please contact us.
   • European Attendees: If you selected to have your flight booked by our travel partners, an agent from DialAFlight will be contacting EU attendees starting 8 March. Please allow them to contact you first. The 3 March deadline does not apply to our European Attendees.
3. Within 24 hours of receiving the proposed flight itinerary, you will need to confirm that the names listed on the tickets are spelled correctly and shown as they appear on each traveler’s passport. 
4. Once you have approved the tentative itinerary or 24 hours have passed, your tickets will be booked, and you will receive an email with your confirmed air itinerary. 
5. After your tickets are issued, you’ll be responsible for any fees related to ticket changes—including misspelled names—so be sure to carefully check your proposed flight itinerary before the 24 hours end.
6. Your e-tickets will be sent to you via email. Please print these tickets and use them for check-in.

Option 2: Book your own flights and receive a reimbursement.

1. In the registration process, select “I will make my own arrangements using the Stampin’ Up! Air Reimbursement.”
2. Book and pay for your flight tickets on your own by 3 March 2023 (if you miss this deadline, you’ll be responsible for booking and paying for your own tickets). 
3. Submit the paid receipt to Morris Meetings & Incentives showing the booked ticket and you will be reimbursed within 30 business days. 
4. You will be reimbursed up to $1,000 USD, $1,000 CAD, €250, $2,100 AUD, or $2,500 NZD per person, for yourself and your first guest. Stampin’ Up! will only reimburse for the paid portion of your airfare up to the air reimbursement amount listed above. If you are flying to multiple cities or upgrading your seating, you will be responsible for additional charges. We will not reimburse for any airline miles or points used on a ticket. If you are residing in Great Britain and are driving to Southampton, we will refund up to 150GBP for the first demo and their guest for their car/train/parking fees incurred for getting to the port.
5. Email your final itinerary (plus the itinerary for your first guest and any additional guests) on this website by clicking Modify Registration on the top menu and entering your flights on the travel page. This information is required to arrange your transfers to and from the airport and Royal Caribbean port in Southampton.
6. Keep in mind that you’ll need to manage any flight changes that occur due to any circumstance (i.e., mechanical, weather, airline mishap) that cause you miss the arrival day transportation, and you’ll be responsible to arrange your transportation to the hotel. Stampin’ Up! and Morris Meetings & Incentives will try to the best of their ability to assist you.

Important to Know: 
If your flight arrives on 21 May, it cannot land any later than 12:00 PM in order to be on the bus transfers and get to the port in time. 
For departing flights on 28 May, flights must be scheduled to depart LHR at 12:30 PM or later. 

Airfare Policies

If you book with our travel partners, Stampin’ Up! will pay for you and your first guest’s tickets under the following parameters: 

• Stampin’ Up! will purchase the ticket at the lowest rate for arrival and departure on the official travel days to and from London and your closest international airport. If you arrive before or depart after the official days, and your ticket fare is higher than it would be on the standard travel days, you must pay the difference. 
• If you request a specific airline, and its rate is higher than the cost of the lowest airfare, you must pay the difference.
• If you choose to have an extended layover, and its fare is more than the standard travel dates, you must pay the difference. 
• If the lowest fare does not include luggage, you must pay for your luggage.
• If COVID-19 or other emergencies prohibit travel leading up to or at the time of the trip, our travel agents will work their hardest to secure a ticket refund, but refunds are not guaranteed. 

Airport and Port Transfers Before Your Trip

You have three options to get from London Heathrow Airport to the Royal Caribbean port in Southampton, England (about 65 miles away):

Option 1: Your flight arrives to London Heathrow Airport on Sunday, 21 May.

1. Stampin’ Up! will book a transfer for you and your first guest to the port. 
2. When you arrive to the airport and have collected your luggage, you’ll look for the Stampin’ Up! logos to direct you to the transfer area. 
3. If you bought additional guests with your registration, their transfer is included in the cost of their registration. 

Option 2: Your flight arrives on Saturday, 20 May because there were no other flight options from your gateway city to arrive on 21 May. 

1. This type of scenario is referred to as a “forced overnight.” 
2. Stampin’ Up! will provide you and your first guest a room at our designated hotel for the night of 20 May. 
3. On 21 May, Stampin’ Up! will arrange a transfer for you and your first guest from our designated hotel to the port in Southampton. 
4. If you have additional guests, you can pay the additional fee to have them stay in the designated hotel. Their transfer from the hotel to the port is included in their registration. 

Option 3: Your flight arrives on Saturday, 20 May or earlier because you are extending your vacation. 

1. You will need to arrange to meet our charter busses at London Heathrow Airport on Sunday, 21 May, OR you will need to arrange your own transportation to the Royal Caribbean Port in Southampton.  

Airport and Port Transfers After Your Trip

You have two options to get from the Royal Caribbean port in Southampton, England to the London Heathrow Airport:

Option 1:  After disembarking, Stampin’ Up! will provide you a transfer from the port to London Heathrow Airport on Saturday, 28 May for you and your first guest. 

1. Even if your flight does not depart on 28 May, we will still transfer you to the airport and you can continue your journey on from there. 
2. If you have additional guests with you, their transfer is included in the cost of their registration. 

Option 2: After disembarking, you will provide your own transport from the port to somewhere else other than London Heathrow Airport. 

1. If you wish to travel somewhere other than London Heathrow Airport, you will arrange your own transfer to your desired destination. 
2. Stampin’ Up! will not help arrange this, nor are we financially liable for it. 

Extending Your Trip

We know London is a bucket list destination for many people and we hope many of you take advantage of exploring the city before or after the Norway Incentive Trip. As a service, we have secured a select number of hotel rooms at a special group rate at the Hilton London Metropole for the nights of 18, 19, and 20 May. If you book in this room block, here is what is included with your stay: 

• Breakfast each morning
• Transportation from the Hilton London Metropole to the Royal Caribbean Port in Southampton on Sunday, 21 May. 

If you would like to reserve one of these rooms, click here. 

Please understand that this opportunity is limited and available on a first-come, first-served basis.

If you choose to extend your stay outside of our group room block, or at another property, you will be responsible for arranging your transportation to LHR on Sunday, 21 May to then board a Royal Caribbean/ Stampin’ Up! bus to go to the port in Southampton. Or you can arrange your own transportation to the port in Southampton. Closer to the event, more instructions will be emailed about the buses and transfers at LHR on Sunday, 21 May.