Sponsor and Exhibitor Instructions

Tentative Schedule:

THURSDAY, APRIL 10, 2025
9:00 am - 12:00 pm Sponsor and Exhibitor Set Up
12:00 pm - 5:00 pm Education Sessions, Expo Hall Open
5:30 pm - 7:30 pm Reception in Expo Hall
FRIDAY, APRIL 11, 2025
7:00 am - 8:00 am Breakfast in Expo Hall
9:00 am - 5:00 pm Education Sessions, Expo Hall Open
12:00 pm - 1:00 pm Lunch in Expo Hall
4:30 pm - 7:00 pm Sponsor and Exhibitor Tear Down
5:00 pm - 7:00 pm Awards Dinner, Sponsors/Exhibitors
Are Welcome to Attend

This is a preliminary schedule and is subject to change as the conference program in finalized. All changes will be communicated when finalized.

Unloading:

When you arrive at the Wyndham Gettysburg, the conference center is at the far end of the hotel. To unload directly into the expo hall, drive around the hotel until you are on the side furthest away from all other surrounding buildings. You will see a covered awning where you can pull up and unload directly into the expo hall. In addition, there is one other entrance for unloading directly into the expo hall, located on the other side of the conference center. You will pass by the outdoor terrace, and the second entrance will be at the end of the terrace. Please see the map below for directions.

Map for Exhibitors

Shipping:

Should you need to mail exhibit supplies or handouts, you may ship them ahead of time to the hotel, but no earlier than 3 days prior to the conference.

Use the following format for the shipping address label.

Attention: Cindy Bray, Wyndham Gettysburg
Conference Name: PA-DE ASLA, 4/9/2025
95 Presidential Circle
Gettysburg, PA 17325

Hotel Overnight Reservations:

Sponsors and exhibitors are welcome to make their overnight hotel reservations under the PA-DE ASLA room block.

Reservation Instructions

Terms and Conditions