Know Before You Go
Registration cancellation requests received on or before 9/15/2022 will receive a full refund. To cancel your registration, log in to your registration record, and select Modify Registration.
No refunds will be available for cancellation requests received after 9/15/2022.
For the duration of the symposium we will be following local Orange County COVID protocols.
For overnight guests, a discounted self-parking rate of $12/Day will be available with in-and-out privileges.
Daily guests will enjoy the same discounted rate, without in-and-out privileges.
You’ll need to pull a ticket from gate to park in the hotel garage self-parking lot daily. At the end of the day, you’ll need to pick up a discounted parking voucher from the registration desk before returning to the self-parking lot. You’ll then proceed to the kiosk in the garage to insert your ticket and voucher, next select the receive receipt prompt and then pay the discounted $12/Day rate. Please note that the discounted $12/Day rate is only valid for Self-Parking.
Valet parking is not included and should you wish to use it you would be responsible for the full charge.
For those traveling by plane, the closest airport is John Wayne Airport, Orange County (SNA) in Santa Ana, CA.
The symposium is at The Westin South Coast Plaza, Costa Mesa, CA. The symposium special rate is $209 per night plus taxes and fees. The rate is available through Monday, October 17, 2022. Our discounted room block is now sold out.
You may cancel your reservation for no charge 3 days prior to arrival.
The Westin's check-in time is 3pm and their check-out time is 11am.
On the first and final day of the symposium, rooms will be available for luggage storage, as we cannot permit luggage in the session rooms due to capacity limitations.
Please note that the luggage storage rooms will not be monitored, and the University of California and The Westin are not responsible for any lost, damaged or stolen items. If you would prefer to store your luggage in a secure location, we encourage you to check your luggage in with The Westin's front desk.
Our Continuing Education Credits count towards Compliance Certification Board (CCB), International Association of Privacy Professionals (IAPP) requirements and others.
For other certifications, please check with your local certifying body for acceptability of these course sessions for CPE credits.
Session materials will be provided electronically, in accordance with the UC’s Carbon Neutrality Initiative. Session materials will be posted to the Mobile App., as the presenters share them with us. Additionally, please note that not all sessions have materials accompanying them.
On the last day of the symposium (Thursday), attendees are invited to wear clothing representing their affiliated higher educational institution.
The symposium is committed to ensuring access for all participants. If you need alternative formats or other reasonable accommodations, please include that information in your registration form or feel free to reach out to the ECAS Symposium Team at: ECAS@ucop.edu.
Breakfasts and lunches will be available to all attendees from 7:00AM to 8:00AM and 12:00PM to 1:00PM respectively during the symposium. Additionally, there will be brief morning and afternoon hospitality breaks.
Attendees are responsible for their own dinners.
While breakfast and lunch are provided, we understand that some attendees might prefer to venture out on their breaks, in addition to dinner, which is not provided, as stated above.
We suggest you look at the nearby restaurants: Costa, Mastros, Vaca, Water Grill or head across the street to the South Coast Plaza, which offers numerous dining options.
For questions about the reimbursement process please see our Reimbursement Guidelines and the G-28 Travel Regulations policy.
In the event of an unforeseen, but mandatory event cancellation (ex: Force Majeure event), we will notify all attendees, speakers, and volunteers via the event email system, as well as clearly post throughout the website of the event cancellation and your impending refund.