16th Annual Case Management and Transitions of Care Conference
October 15, 2022 | Richmond, Virginia
EXHIBITOR RESOURCES & LOGISTICs
Below is a list of the information and resources provided on this page that should assist with your pre-event planning process:
- SCHEDULE AND LOGISTIC INFORMATION FOR ONSITE BOOTH STAFF
- ATTENDEE LISTS
- BOOTH ASSIGNMENTS, PACKAGES, DISPLAY
- CONTINUING EDUCATION
- DOOR PRIZES
- ELECTRICAL / INTERNET / AV - Refer to Schedule and Logistic Information
- EXHIBITION POLICIES
- HOTEL RESERVATIONS
- NAME BADGES
- PAYMENT TERMS & CONDITIONS
- SHIPPING - Refer to Schedule and Logistic Information
- WARNING - CONVENTION RELATED SCAMS
ACMA will email the pre and post event attendee lists to your company's designated logistic contact, hard copies will not be provided. Please note that the attendee list IS NOT comprehensive as it does not include 1) attendees who asked that we not publish their information and 2) attendees who provided their home contact information on the registration form. Demographic data includes name, title, organization, mailing address, and phone. Per ACMA policy, email addresses are not provided. We recommend that you capture email addresses and/or business cards of those attendees who visit your booth.
As an exhibiting company, you receive the following attendee lists:
- Two weeks prior to the conference (Platinum Sponsors only)
- Two days prior to the conference
- One week after the conference
BOOTH ASSIGNMENTS, package & display
Platinum booths are afforded priority booth selection. Bronze booths are assigned by ACMA. The following will be taken into consideration but will not be the sole determining factor in booth location: order in which booth registrations/payments are received, company classification, suitability and availability of location.
For your booth, ACMA provides (1) table and (2) chairs. Tables will have cloths and/or skirting but you may cover with your own cloth. Standard table length is 6’ however 8’ tables may be substituted at some locations.
Bronze booths are limited to table-top or banner stand displays only. Platinum booths can utilize free-standing, table-top or banner stand displays. Table-top displays must fit onto a 6’ table without impeding adjacent tables. A $500 fee will be issued for failure to comply with the booth display guidelines.
Banner Stands: Limit of (3) per booth, acceptable locations are listed below:
- In front of table
- Behind table
- To the side of table (if space allows, as long as it doesn’t impede on space allocated to adjacent tables)
- On top of table (only if table is located on the perimeter of room)
With the exception of force majeure as outlined in ACMA's Exhibition Policies, all monies paid to ACMA for exhibit space and advertising are non-refundable but can be credited towards other ACMA purchases within the same calendar year. If an exception to policy is made allowing a refund, ACMA will deduct a 3% admin fee from the refund amount.
As an added (and complimentary) benefit to our exhibitors, ACMA provides continuing education to booth reps. Reps who want a CE Certificate must provide a valid email address and ensure that “Needs CEs" is noted in the badge section of your company’s booth registration. We encourage you to stop by the ACMA registration table during the event to verify with our onsite staff that we have the information required for you to receive CEs.
Accessing CE Certificate: If you do want CEs for the conference, and we have the required information noted above, you will receive an email after the conference with a link to the online evaluation. Once you have completed the evaluation process, you will be able to immediately print a CE Certificate.
We encourage you to bring items to give away as door-prizes to provide additional incentive for attendees to visit your booth. Live drawings are generally held onsite after the Lunch Break. Exhibitors do need to be on-site for the live drawings.
The Westin Richmond is offering a limited number of rooms at a discounted rate of $137 on Saturday, October 15— based on availability. The deadline to reserve a room within the block is September 30, 2022. Call 888-627-7786 and reference the ACMA room block, or use our group booking link to quickly make a reservation online.
Name badges are required for all company representatives to enter the exhibit hall and session rooms. These exhibition badges are “all-access” meaning booth reps have access to the exhibit hall, food events, educational sessions and CEs (if requested). ACMA's platinum booth packages include (4) and bronze booth packages include (2) badges. You have the option to purchase additional badges if needed.
To purchase additional badges, log into your booth registration account, navigate to the options page, indicate quantity of badges and provide requested information. If you need assistance, please contact your ACMA Exhibit Sales Rep via email or by calling 501-242-4654.
Last minute badge changes: Name badges are printed one week prior to the event. If you have badge changes and/or last-minute additions in the week leading up to the event, please DO NOT call the ACMA Office. Send an email with the rep name, job title, cell phone & email address to email@example.com OR ask the rep(s) to stop by the ACMA Registration Desk on the morning of the conference and we can print badge(s) onsite. Fees for extra badges requested onsite must be paid with a credit card at time of purchase.
$20 per night with in/out privileges / $10 in the city parking garage adjacent to the hotel for 0-10 hours.
PAYMENT TERMS & CONDITIONS
Full payment must be received by the payment deadline or your order may be cancelled unless prior arrangements have been made. New purchases made after the deadline must be accompanied by full payment at the time of registration. ACMA will not fulfill booths/exhibit benefits, advertising and/or promotion orders until full payment has been received. Depending on print/production deadlines, companies with new orders and/or late payments received after the payment deadline may not be included in event materials. Exhibiting companies with an outstanding balance will not receive access to exhibitor benefits or be allowed on the exhibition floor during the event. Please ensure that all fees for miscellaneous items (badges, advertising, etc.) have been paid prior to arrival. Fees incurred onsite during the event must be paid at the time of purchase.
!! WARNING - CONVENTION RELATED SCAMS !!
It has been brought to our attention that our attendees and exhibiting companies are being contacted by third parties claiming to represent ACMA and/or our conference. Please note the following: These companies are in no way affiliated with ACMA. Authentic emails from ACMA come from *@acmaweb.org.
ACMA does not utilize housing services, travel agencies/discount travel related organizations, audio-visual companies, mailing list providers, etc. Although we do list the names of exhibiting companies on our conference website, ACMA does not distribute contact information for employees of our exhibiting companies.vBe aware that these companies are often running scams that are designed to obtain your personal details and credit card information. We recommend that you do not give these companies your credit card number, personal information and/or any details about your hotel reservations or exhibit booth.
If you are contacted by a company claiming to represent ACMA or our conference, please ask for the company name and phone number and immediately report the incident to ACMA by calling 501-907-2262.