1. ELIGIBILITY TO SPONSOR/EXHIBIT—ACVR reserves the right in its sole discretion to decline applications for sponsor and or exhibits.
2. BOOTH SPACE ASSIGNMENT – Platinum and Gold Sponsors will be able to select their space in advance. All other levels and non-sponsoring exhibitors will have their space assigned by ACVR staff.
3. COMPLIMENTARY EXHIBITOR BADGES and FULL CONFERENCE REGISTRATIONS – Please refer to sponsorship and exhibitor benefits for the total exhibitor badges and full conference registrations included, additional exhibitor badges may be purchased for $200. Exhibitor/Sponsor representatives that are diplomates and need to attend sessions, must registered for the full conference. Full conference registrations may be purchased for published pricing on ACVR’s event website.
4. BADGES - All representatives of sponsors/exhibitors wear the official meeting badge for admission to and while in the exhibit hall. Individuals who do not have badges will not be permitted into the exhibit area. Full conference representatives may attend all scientific sessions and social events; however, no business may be done within session rooms.
5. ACTIVITIES/DEMONSTRATIONS/PRESENTATIONS - Sponsors/Exhibitors are permitted to demonstrate the company’s equipment and to make informational presentations regarding the product line or service in the booth space. However, other attention getting devices in the form of entertainment, or demonstrations of non-product items or services must be approved in writing by ACVR staff. Only such activities which, in the discretion of ACVR staff, are in keeping with the professional deportment of the technical exhibits program will be permitted. All demonstrations
shall be confined to the space allocated each exhibitor. The use of other than closed-sound systems will be permitted only with the prior approval of the ACVR Staff. Any exhibit may be closed if deemed by ACVR Staff to have an excessive noise level.
6. NON-EXHIBITING COMPANY – Representatives/Distributors of any company that is NOT a registered Sponsor/Exhibitor at the ACVR Annual Meeting will not be admitted to the Exhibit Hall.
7. SHARING/SUBLETTING OF SPACE - No part of any exhibit space assigned to a Sponsor/Exhibitor may be reassigned, sublet, or shared with any other party. Sharing of exhibit space is permitted only for divisions of the same company and must be noted on the application form.
8. OFFICIAL SERVICE CONTRACTOR will be provided upon application completion.
9. SHIPMENTS – Sponsors/Exhibitors will be directed to service contractor for shipment details.
10. INSTALLATION AND DISMANTLING - Booth installation MUST BE COMPLETED by 8:00 pm on Tuesday, October 18, 2022. Be sure to make the necessary travel arrangements. The ACVR staff reserves the right to reassign space to another Sponsor/Exhibitor or to make other use of space, as deemed necessary or appropriate, with no refund being made to the original Sponsor/Exhibitor. Booths must be kept intact until the closing of the exhibits, presently scheduled for Thursday, October 20, 2022, at 5:30 p.m. Please be aware, the exhibit hall schedule is subject to change.
